520 East Calder Way State College, PA (814) FAX (814) MOVE OUT PACKET

Transcription

1 520 East Calder Way State College, PA (814) FAX (814) MOVE OUT PACKET Dear Resident(s): It is unbelievable that the school year is coming to an end. It is time to begin preparations for moving out of the Calder Common Apartments. This packet contains general information that will simplify the move-out and security deposit refund process. Enclosed you will find general move-out information, a detailed list of cleaning instructions, and a list of damage and replacement costs. Please read this information carefully as it explains what is expected of you and details what we will be looking for during the inspection of your apartment. Upon moving out, all personal property will need to be removed, all resident s keys returned and a signed surrender of possession form for each occupant turned in. During our pre-move out inspections in March we compiled a list of items that needed to be corrected. These items were completed or corrected and charged to the apartment accordingly. Just a reminder, as per your lease, subletting of your apartment is prohibited. We do this for your protection. Any damage occurring over the summer will be divided and charged to all the residents on the lease. Several apartments were sublet in previous years and were severely damaged. The damage was dually charged to the residents on the lease, costing each of them several hundred dollars above their security deposit. So what might seem like a good idea to save money may end up costing you in the end. We hope that you have enjoyed your stay with us and we wish you much luck in all your future endeavors! For those of you graduating, congratulations! Sincerely, Holly Probst Property Manager McKinney Properties, Inc hprobst@mckinneyproperties.com

2 2 GENERAL INFORMATION ABOUT MOVE-OUT Please remember that your lease ends at 12:00 Noon on AUGUST 01, You must hand in all keys and a completed Surrender of Possession form in order to expedite your Security Deposit refund. Please be sure you have removed ALL of your personal items and have left the apartment in a clean, damage free condition. If you have not vacated the premises by 12:00 Noon on August 1, 2015, you will incur a $200 per day hold over fee. We will also have our maintenance department remove your personal belongings and store them AT YOUR EXPENSE. To officially move out of your apartment you must: submit a complete Surrender of Possession form with forwarding address, turn in all keys, schedule an apartment inspection and make payment for both carpet cleaning and apartment cleaning through the rental office. When you moved in, you should have completed a detailed move-in checklist. Once we have completed the move-out inspection on your unit, we will compare it to your move-in checklist. Any damages noted upon move-out that were not there when you moved in will be deducted from your security deposit. We have attached, for your review, a list of the costs for various charges that could be assessed to your security deposit. If you wish to be present for your inspection, please contact the rental office to schedule an appointment prior to Friday, July 31st, Appointments are scheduled on a first come first serve basis. Make sure you fill out and return a change of address card for the postal service. Change of address cards are available by the mail boxes, at the local post office, or in the rental office. The forwarding address on the surrender of possession form is for security deposit purposes only. It will not forward your mail. *****EARLY MOVE-OUT INCENTIVE***** Any apartment that completes the move-out procedures before Monday, June 1, 2015, will receive a FREE Carpet Cleaning.

3 3 CLEANING INFORMATION Included in this letter, you will find a detailed list of cleaning instructions. We suggest that you clean your apartment to the specifications listed below before you pay for your professional apartment cleaning. This will eliminate some of your apartment cleaning costs. As per your lease agreement, even if you clean your apartment yourselves, you are required to have your apartment professionally cleaned, however the more you clean the less costly the professional cleaning will be. Please contact the rental office to schedule an apartment cleaning inspection. This will allow you to pre-pay the cleaning charges at the time of inspection and avoid the 15% administration fee. (See page 5 for more details) *Please Note: There will be a 15% administration fee attached to all services and repairs. KITCHEN CABINETS AND DRAWERS: Clean inside and out. Leave no crumbs or personal belongings. Boxes will be located next to the mailboxes for unopened non-perishable food goods that you no longer want. COUNTERTOPS AND BACKSPLASH: Clean off all stains and residue. REFRIGERATOR/FREEZER: Must be defrosted, cleaned inside and out and turned to the lowest setting. DO NOT UNPLUG OR TURN OFF. Do not use a knife to scrape ice, as it could puncture the freezer and you will be charged for its repair/replacement if necessary. RANGE: Clean the top, back, front, oven, broiler, drip pans and underneath the top burners. Make sure that when you are done cleaning the oven there is no residue left behind. Turn the oven on for a few minutes. If it dries with a white residue, take a clean wet cloth and wipe it off. FLOOR: Must be scrubbed. Clean underneath the refrigerator and stove as well as the visible areas. LIGHTS: Light shades and/or covers should be taken down and washed, then reinstalled. WALLS: Should be washed or wiped to remove all grease and grime, and fingerprints. FIRE EXTINGUISHER: Must be fully charged and wiped down. WINDOWS: Must be cleaned inside with no streaks. Outside windows should also be cleaned if possible. Please make sure to clean all window sills. DISHWASHER AND MICROWAVE: Must be cleaned inside and outside. Do not forget to wash the top of the door on the dishwasher and remove all crumbs and grime from the rubber edging of both appliances. Clean the filter and the light as well.

4 4 BATHROOMS BATHTUB ENCLOSURES AND SHOWERS: Must be cleaned with no white residue, mildew or soap scum left behind. BATHTUBS: Clean inside and outside with no white residue, mildew or soap scum left behind. Also make sure all hair is removed. TOILETS: Clean the inside, outside, seat, lid and tank. Don t forget the base! MEDICINE CABINET (S): Clean inside and out. Clean the mirror don t leave streaks. SINKS: Must be cleaned with no hair or white residue left. Make sure chrome faucets shine with no streaks or water spots left on them. VANITY: Must be emptied of all personal property and cleaned inside and out. Also clean the top. FLOOR: Must be scrubbed. Pay close attention to around and behind the base of the toilet, and remember to wipe down baseboards as well. LIGHTS: Must have working bulbs and all shades must be cleaned. TOILET PAPER HOLDER: Must be cleaned and dust/grime free. LIVING ROOM AND BEDROOM (S) BLINDS: Must be cleaned. Please make sure soap streaks are gone. LIGHTS: All light shades must be taken down, cleaned and put back up. All light bulbs must be present and in working order. Any missing or inoperable bulbs will result in a replacement charge deducted from your security deposit. WINDOWS: Clean inside with no streaks, as well as, windowsills and window tracks. And outside if on the ground floor. FURNITURE: Must be free of dust or any residue. We suggest furniture polish to clean wood furniture DO NOT USE WATER AS IT WILL STAIN. Be sure to also clean/vacuum under cushions. SMOKE DETECTORS: Must be present and in working condition.

5 5 BASEBOARDS: Must be clean and dust free. Don t forget to clean the baseboards behind furniture as well. CLOSETS: Must be cleaned out, vacuumed or wiped down and all personal belongings must be removed. SCREENS: Must be present, installed in windows and free of damage. WALLS: Must be free of cobwebs throughout and wiped down where necessary (spills, fingerprints, black marks). LIGHT SWITCHES AND OUTLET PLATES: Should be wiped down and free of dust and fingerprints. VENTS: Kitchen or bath should be cleaned and free of dust or build-up. All carpets and apartments must be professionally cleaned. Any solicitation of a company NOT approved by the office will not be accepted and you will be billed accordingly. Please contact the Rental Office for a list of approved companies. Please call the office to schedule an apartment cleaning inspection; this inspection cannot be performed until all residents have completely moved out. At the time the inspection is performed we will tell you what level of cleaning is needed. Payment is due at that time along with your surrender of possession, keys and a cleaning and carpet cleaning check. Two separate checks will be required, one for carpet cleaning and one for general cleaning. If you fail to make arrangements at such time the office will inspect and schedule a cleaning. We will deduct the cost for this along with a 15% administration fee from your security deposit. If you have any questions regarding this procedure please feel free to contact the office. OTHER DEDUCTIONS In addition to any cleaning charges that may be assessed, the following items will be deducted from your deposit if they are not paid before lease termination: Late fees, tenant charges, outstanding invoices, unpaid rent, NSF check fees, keys that were not turned in, common area charges, any legal fees that you may have incurred and any damages to furniture or the apartment itself.

6 6 FINAL NOTES To officially move out of your apartment you must come to the office and fill out a Surrender of Possession form, leave your forwarding address and turn in all keys. Please make note that you are responsible for your electric service through July 31, You MUST contact the electric company and let them know that this will be your last day of service. Should you cancel your service before July 31, 2015, we will pay your final bill and the amount of the bill plus a 15% administrative fee will be deducted from your security deposit. West Penn Power- First Energy Calder Commons has paid for your basic cable service, through Windstream. You do not need to call the cable company, Windstream, to disconnect unless you have premium channels or any equipment that was not included with the basic package. If you have chosen Comcast as your cable company, you must contact them to disconnect. Please make sure you call the phone company and any internet providers to disconnect your service(s). Inform them of the date you wish to terminate service and give them a forwarding address to which they can send your final bill. It is very important to disconnect your service, as new residents will be unable to get service if you have not terminated and you will continue to be billed. Your security deposit will be processed within thirty days of the termination date of your lease. Included with your refund will be a detailed, itemized list of any damages and deductions. Please know that we welcome any questions that you have about the move-out process. Please let us know if we can help you better understand any of the information in this packet. If you misplace this packet, it is also available in the rental office or at We thank you for your anticipated cooperation, and trust that your stay with us has been an enjoyable one. It has been a pleasure having you as a resident at Calder Commons Apartments, and we offer our best wishes to all of you in the future! Calder Commons Management and Staff

7 Calder Commons 520 East Calder Way State College, Pennsylvania A. Common Area Charges: To be determined- A list of what was charged is located in the office B. Apartment Cleaning Costs: Cleaning of apartments will be done according to the following price list. Example: Light: $78.00 Medium: $ Heavy: $ Beyond Heavy: Actual amount invoiced by vendor completing Cushion Shampoo: $5.00 per cushion Tile Floor Scrubbing: $50.00 C. Removal of Rubbish and Personal Property $18.00 PER BAG Price and location for storage of personal property is to be determined. D. Damage and Replacement Costs: Including, but not limited to the following: Keys: Light bulbs: Failure to return Entry/Study Lounge/Fitness Center Key $10.00 Regular. $0.82 Failure to return Mail Box Key $10.00 Appliance. $0.82 Failure to return Bedroom Door Key.. $10.00 Painting & Patching If resident has marked the walls, we will charge for time and materials as follows: Walls of EntireTwo Bedroom $ Holes 1' x 1'.. $30.00 Walls of Entire One Bedroom $ Holes 2' x 2'.. $50.00 Living room only $95.00 Holes 3' x 3'.. $65.00 Kitchen only $60.00 Holes 4' x 4'.. $85.00 Bedroom Only $95.00 Door Knob Holes. $20.00 Bathroom Only... $ ' x 4' or > Dry Wall Damage. $60.00 Bathroom/Entry Ceiling $35.00 Full Drywall Sheet $ Retexture 3' x 3' $15.00 Living Room/Bedroom Ceilings $ Doors $10.00 *Second Coat if Required..80% of Original Cost* Carpet Shampoo If resident fails to turn into the rental office a receipt for professional carpet cleaning, the carpet cleaning charges are as follows: Two Bedroom $ whole unit $70.70 two rooms $ room Excessively dirty carpets Additional 75% *Prices are subject to change at any time for any reason Kitchen Disposal Stopper.... $1.34 Sink faucet handles $16.06 Disposal Gasket. $5.08 Cabinets $ Outlet Covers. $0.69 Doors $51.35 Garbage disposal $87.97 Hinges $5.65 Shelves $26.23 Sink Light $41.36 Drawers & Front $51.35 Sink Light Cover.$21.93 Counter Top $ Ice Cube Trays $1.05 Burns in countertop $25.00/ each Ceiling Tiles $19.29 Sink $65.77 Sink Sprayer $6.99 Sink Faucet $90.34 Appliances Range $ Dishwasher silverware basket $40.87 Range Elements Large $17.03 Fire Extinguisher $53.00 Range Elements Small $12.29 Fire Extinguisher Re-charge $30.64 Control Knobs on Stove. $42.19 Dishwasher Door Panel Outer $ Drip Pans (1). 2.17/ each Dishwasher Gasket $57.40 Drip Pans rings (1). 3.10/ each Microwave $ Oven Rack.. $67.29 Microwave Handle. $42.81 Broiler Pan $33.57 Refrigerator $ Oven Door $ Refrigerator Shelves $ Oven Door Glass $ Refrigerator Door $ Oven Door Bracket.$65.09 Refrigerator Inner Panel. $ Range Hood $ Refrigerator Door Gasket $87.62 Range Hood Filter $12.41 Refrigerator Door Handle $60.53 Range Hood light diffuser. $9.46 Refrigerator Bar $31.60 Dishwasher sprayer $67.91 Crisper Drawer $ Dishwasher. $ Crisper Cover $59.94 Dishwasher Rack $ Freezer Door $ Dishwasher knob $53.20 / each Freezer Door Gasket $45.71 Microwave tray $50.64 Freezer Ice Tray Shelf. $59.66 Bathroom Bathroom Door $ Towel Bar Bracket $3.17 Bathroom Door Knob Set.. $32.47 Towel Bar Rod $1.90 Bathroom Door Stopper. $4.82 Medicine Cabinet $50.24 Toilet $ Linen Closet Door.. $ Toilet Seat Elongated. $10.99 Linen Closet Shelves.. $34.68 Toilet Seat Regular. $13.95 Exhaust Fan $54.87 c:calder commons data/turnover docs.

8 Tank Top $28.39 Exhaust Fan Diffuser.. $28.06 Toilet Paper Bracket $3.28 Shower Stall $ Toilet Paper Spindle $5.40 Shower Door Handle $24.70 Vanity. $ Shower Head $14.40 Vanity Top $82.72 Bathtub $ Vanity Doors & Front $ Shower Stall Door $ Vanity Door Hinges $9.90 Tub or Shower Fixture $83.31 Vanity Light $86.85 Tub pop up Stopper $8.43 GFCI outlet $33.58 Vanity Bowl $74.65 Wall mirror $23.57 Shower Rod $9.22 Shower Rod Brackets.. $7.12 Bedroom Bedroom Door $ Dresser Drawers. $41.22 Bedroom Door Knob Set $32.47 Bedroom Bi Fold Closet Door 64.63/ Each Panel Bedroom Door Stop $6.90 Bedroom Solid closet door.. $ Single Bed Frame $ Closet Supports $13.98 Bed Headboard $ Wire Linen Rack. $31.00 Single Mattress $ Bedroom Blinds $48.29 Bunkie Board $67.38 Bedroom Blind Slat $7.49 Bed Spring $90.10 Small Bedroom Window.$ Desk Complete $ Large Bedroom Window.$ Desk Drawers. $35.75 Window Screen $23.90 Dresser Complete $ PTAC Unit..$1, Full length Mirror $40.25 Air Conditioner $ Mirror Clips. $13.15 Baseboard Heat 4' $70.83 Smoke/ Carbon Detector $66.83 Baseboard Heat 6' $85.26 Baseboard Hear 8' $98.80 Hall, Living and Dining Entry Door $ Dining Room Light Cover.. $24.95 Entry Door Jam $ Living Room Chair.. $ Entry Door Viewer. $11.06 Coffee Table.. $ Entry Door Apartment # $7.36 End Table.. $ Entry Door Lock Set $ Bookshelf. $ Entry Door Stop. $4.82 Dining/ Desk Chairs. $53.03 Hall Closet Door.$ Dining/ Desk Chair- Plastic. $15.26 Hall Closet Bi-fold 58.38/ each panel Closet Shelf $20.52 Hall Closet Bi-fold Knob $0.56 Closet Supports $5.64 Dining Room Table $ Hall Light Diffuser $15.65 Sofa $ Smoke Detector $60.58 Love Seat $ Fire Alarm Horn $85.13 Sofa / Love Seat Cushions per $ (seat and 1 back) Dining Room Light $66.42 Small Living Room Window $ Living Room Blinds $49.40 Large Living Room Window $ Blind Slat $7.49 Bar Stool. $33.33 *Not all items may apply to your apartment **Prices are subject to change at any time for any reason c:calder commons data/turnover docs.

9 SURRENDER OF POSSESSION I am hereby surrendering physical possession of UNIT by delivering all keys to the Calder Commons Rental Office. It is understood and agreed that the surrender of physical possession does not release me or any other TENANTS from installment rental payments or other financial obligations incurred in conjunction with the lease of the property. LANDLORD shall have the right to any action necessary to restore the property in the event that TENANT(S) have not done so pursuant to the terms of the LEASE. I have the option of having my UNIT inspected once all personal belongings have been removed. Appointments can be scheduled prior to noon on August 1, 2015 on a first come first serve basis. I understand my pending security deposit disposition will be mailed within 30 days of the lease ending date. If a printed name and address is not completed on this document my security deposit disposition will be mailed to the current guarantor address that is on file. 1.) I have made an appointment to be present during the inspection. 2.) I do not wish to be present during the inspection. Print full name and forwarding address: Signature: Date: EACH TENANT MUST COMPLETE ONE OF THESE FORMS AND RETURN IT TO THE OFFICE IN ORDER TO RECEIVE A SECURITY DEPOSIT DISPOSITION REPORT. FOR OFFICE USE ONLY: Carpet Cleaning Check Returned Date: Apartment Cleaning Check Apartment Key Mail Key Received by: Initials Common Key Lease Files/Calder Commons/ Leasing Documents/SURRENDER OF POSSESSION docx