577 Mass Ave Boston MA Telephone: Fax:

Transcription

1 577 Mass Ave Boston MA Telephone: Fax: Revised January 12, 2017

2 Table of Contents Section 1: Alarm Information Section 2: Boiler Information Section 3: Dishwasher Information Section 4: Dos and Don ts Section 5: Electrical Information Section 6: Evacuation Plans and Exits Section 7: First Aid Kit Locations Section 8: Furnace and Water Shut Off Information Section 9: Gas Shut Off Section 10: In Case of Emergency Section 11: Inspections Information Section 12: Refrigerator Information Section 13: Small Appliances Information Section 14: Stove Information Section 15: Thermostat Information Section 16: Washer and Dryer Information

3 Carbon Monoxide Alarm Locations: Basement: on wall right outside of dining room Basement: next to boiler in boiler room behind Director s office 1 st floor: hallway next to bulletin boards 2 nd floor: hallway right next to stairs 3 rd floor: hallway right next to stairs 4 th floor: hallway right next to stairs Fire Alarm Control: Located in first floor back office, goes to a central dispatch

4 Located in Basement - in space behind Director s office If service is needed, submit a Maintenance Request on the CRJ Facilities website. If it is an emergency, call George Burke at (781) and notify John Rogers, Director of Facilities, via at jrogers@crj.org, and also submit a Maintenance Request.

5 Hobart Commercial Dishwasher If service is needed, submit a Maintenance Request on the CRJ Facilities website. If it is an emergency, call George Burke at (781) and notify John Rogers, Director of Facilities, via at jrogers@crj.org, and also submit a Maintenance Request. Dishwasher Operating Instructions Select green button on, and then wash Select red button off to shut off

6 *These are just some ideas/suggestions as to what the Dos and Don ts section of the Safety Binders can be filled with. Eliminate any items you deem unnecessary and add any items that may be missing. Changing a light bulb: If you can safely change it yourself, then do so. If you are unable to reach it or do not know where the light bulbs are kept, call a supervisor. If you do not know how to change the long fluorescent bulbs, contact a supervisor. Unclogging a toilet: If you clog the toilet and a plunger is available, first try to unclog it yourself. If no plunger is available, ask where one can be found. If you are unable to unclog it, notify a supervisor. If you come across a clogged toilet and do not feel comfortable unclogging it yourself, notify a supervisor. If a snake is available and you know how to use it, try to unclog it. Trash: If you see a piece of trash on the floor, pick it up and throw it away. If the trash anywhere in the program is full, tie it up and take it out to the trash can. Washing machine/dryer: If you are unsure of how to work either one, call a supervisor. Read all instructions before putting any liquids (detergent, fabric softener) into the machine (i.e. do not put liquid fabric softeners into the dryer vent). Empty the dryer vent between each use. Dishes: If you use a dish, clean it and put it away right after using it. If dirty dishes are piled in the sink, wash them or put them in the dishwasher. If clean dishes are in the dishwasher/drying rack, put them away. Floors: If a floor is dirty, clean it. If you are unsure of what cleaning agents should be used to do so, call a supervisor. Microwave: If the food you heat up spills or leaves any residue, clean it up. Tabletops/countertops: After each meal, wipe down tabletops and counters. Dusting: If there is noticeable dust on furniture, dust using the appropriate cleaning supplies.

7 There is a fuse box located on each floor. If service is needed, submit a maintenance request on CRJ Facilities website. If it is an emergency, call John Lopes (617) and notify John Rogers, Director of Facilities, via at jrogers@crj.org, and also submit a Maintenance Request. Electrician (call ONLY in event of an emergency and you can t get a hold of John Rogers): John Lopes J Lopes Corporation 142 Cambridge St. Charlestown, Ma Office Fax jlopescorp@gmail.com Remember to submit a Maintenance Request stating you called the Electrician to address a specific emergency

8 Basement- kitchen 1 st Floor- back office 2 nd Floor- hallway closet to right of stairs 3 rd Floor- hallway closet to right of stairs 4 th Floor- hallway closet to right of stairs

9 Evacuation Plans should be posted on each floor A copy of evacuation plans should be added to this binder

10 Exits: Basement, across from stairs Basement, next to kitchen 1 st Floor front door Fire Escapes: 2 nd, 3 rd, 4 th floor bathroom windows and back bedroom windows

11 Basement - kitchen hallway area above cabinets 1 st Floor - Back Office 2 nd Floor - Front Office 3 rd Floor - Front Office

12 The furnace is located in basement hallway, second door on the left Water shut off locations: Switch to shut off the main water is behind furnace. Each bathroom has secondary water shut off values under the sinks and in the toilet stalls.

13 Oil shut off switch for furnace, to the left of furnace. If service is needed, submit a maintenance request on CRJ Facilities website. If it is an emergency, notify John Rogers, Director of Facilities at (617) x2400 or him at jrogers@crj.org and also submit a Maintenance Request. Call the Plumber directly (ONLY in event of an emergency and you can t get a hold of John Rogers): Eddie at AES Mechanical Remember to submit a Maintenance Request stating you called Plumber for a specific emergency

14 Knob to the right of the stove If service is needed, submit a maintenance request on CRJ Facilities website. If it is an emergency, call George Burke at (781) and notify John Rogers, Director of Facilities, via at jrogers@crj.org, and also submit a Maintenance Request. Call George Burke directly (ONLY in event of an emergency and you can t get a hold of John Rogers).

15 In the case of a Facilities emergency: Call John Rogers, Director of Facilities at (617) x2400 or him at jrogers@crj.org, and also submit a Maintenance Request Only if John Rogers is not available and it is an emergency may an outside (approved) contractor be called: Heating and/or Plumbing: Eddie at AES Mechanical (781) Other: George Burke at (781) Remember to submit the Maintenance Request stating you called the contractor for a specific emergency Sargent Staff (Insert Updated Sargent House Staff List here)

16 Hard copies attached of: Certificate of Inspection, Fire Alarm/Exit Signs Inspection, Fire Escape Inspection, Fire Inspection Report, Kitchen Ansul Inspection, Kitchen duct/hood Inspection Certificate of Inspection (annual): Inspectional Services Department (ISD) Inspector Leo Martinez (617) x $75.00 fee must be submitted at 1010 Mass Ave BEFORE inspection is scheduled - It is very hard to get Inspectors on the phone; best way to schedule an inspection is to go to the office at 1010 Mass Ave 5 th floor between 8-9am - This process takes a long time so make sure to start it a month before expiration Fire Alarm Inspection (annual): Atlas Alarm Corp. (781) Fire Escape Inspection (5 years): Boston Blacksmith (617) Must fill out the ISD Fire Escape and Fire Balcony Affidavit Fire Extinguisher/Exit Lights Inspection (annual): RE Lyons (781) Fire Inspection (annual): Boston Fire Department (enter contact info from the inspection you received)

17 Health Permit (annual: expires 12/31/14, will send a letter prior to expiration, we then would mail check for renewal) Kitchen Ansul/Fire Suppression System inspection (6 months): North East Fire and Safety (508) Kitchen duct/hood (6 months): J&J Technologies (508)

18 Kenmore If service is needed, submit a maintenance request on CRJ Facilities website. o Check the warranty of the refrigerator to assess if it still is under warranty If it is an emergency, call George Burke at (781) and notify John Rogers, Director of Facilities, via at jrogers@crj.org, and also submit a Maintenance Request.

19 All small appliances are in the kitchen COFFEE POT Ensure to turn off the coffee pot BLENDER Select stir, chop, mix, puree, liquefy, pulse, or ice crush Select off to turn off MICROWAVE Select time, or use minute plus button, then press start cook Can adjust power level, or use cook, defrost, reheat, melt, soften, warm options TOASTER Turn round knob to desired temperature (1-9) Select nothing to toast, or if different setting desired select defrost, bagel or reheat Lower rectangular knob until it stays at bottom, item is now toasting To stop toasting, press cancel button Clean the toaster tray after each use

20 Kenmore Elite gas stove Every 6 months needs cleaning by J&J Technologies (See Inspections Information) If service is needed, submit a maintenance request on CRJ Facilities website. o Check the warranty information on the stove to assess if it still is under warranty. If it is an emergency, George Burke at (781) and notify John Rogers, Director of Facilities, via at jrogers@crj.org, and also submit a Maintenance Request. Stove Information Oven- back panel, select cook time, then cook method (bake, broil, slow cook, warm and hold), use up and down arrows to select temperature Light switch and fan are on knob to the front right of hood There are five burners on stove (front left, back left, center, front right, back right) controlled by knobs on the front panel. Turn knob to lite then to desired flame lever (low, medium, high)

21 Each radiator has a knob on it to control the heat in the individual rooms. Radiator/heat shut off- basement hallway ceiling between dining room and kitchen, two switches shut off all radiators If service is needed, submit a maintenance request on Facilities website. If it is an emergency, notify John Rogers, Director of Facilities at (617) x2400 or him at jrogers@crj.org, and also submit a Maintenance Request If you can t get a hold of John Rogers and it is an Emergency, call: Eddie at AES Mechanical ; a Maintenance Request must be submitted stating you called the contractor to address a specific emergency issue.

22 2 Maytag Commercial washers, 2 Maytag Commercial dryers Leased by: Kelly Equipment, (Enter contact information) Dryer Operating Instructions - select whites and colors, sturdy permanent press, or delicate permanent press - push in silver coin section (but don t need to actually put coins in) - press push to start button - Make sure that the lint tray on the dryer is always cleaned Washer Operating Instructions - select whites, colors, bright colors, permanent press, woolens, or delicates and knits (instructions on cycles and which one to choose can be found under cover

23 By signing below, I agree that I have read, understand and agree to abide by all aspects of the Facilities Binder at Sargent House. Staff Name Signature Date

24 In the event that there is an urgent matter/emergency situation: Shift Supervisor or Designated Person In charge should call the Assistant Director/Director to inform them of any situation. Assistant Director/ Director will help staff (shift supervisor and or designated person in charge) assess appropriate plan of action, including who needs to be notified. Area D Police: / 911 Department of Children & Families: Boston, MA Hotline: Boston Area: Boston Regional: Best Team: Best Team (Sec. 12): **In the Event of a tow, please notify the Assistant Director or Director and call Main Tow Line for Boston: Sargent House Van Plate # 631RC3 (revised 2/2014) City CAB Top CAB

25 How to fill out a Facilities Request: Initial Steps to access the CRJ Facilities website and submit a maintenance request: 1. Go to the CRJ Website 2. Click on Staff Area in the upper left hand corner 3. Type in user name and password (see your Supervisor if you do not have or can t remember user name/password) 4. Click on Facilities Area

26 5. Click on click here 6. Type in user name and injustice password 7. Follow the instructions to submit a Facilities request 1. Type in Your Name and information requested 2. Location select from the drop down men box 3. Prioritization check box 4. Maintenance Use drop down and select, exterior or interior of building 5. Description describe the issue as detailed as possible 6. Review notes then click submit