Spring Garden Show April 11 th & 12 th, 2015

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1 ` Spring Garden Show April 11 th & 12 th, 2015 Dear Participant: COOPERATIVE EXTENSION SERVICE Orleans Parish 1300 Perdido St., Room BW15 New Orleans, Louisiana (504) Fax (504) Website: http// Research and Extension Programs Agriculture/Horticulture Economic/Community Development Environment/Natural Resources Families/Nutrition/Health 4-H Youth Programs The Garden Show Committee of the Metro Area Horticulture Foundation would like to invite you to reserve your space for the 36 th Annual Spring Garden Show to be held April 11 (9am to 5pm) & April 12, 2015 (10am 4pm), at the New Orleans Botanical Garden. For the 2015 Spring Garden Show, you may choose to do an educational exhibit OR a sales booth. Remember to reserve enough space for your exhibit, plus space for any braces or supporting structures associated with your exhibit and space for persons staffing the exhibit to stand, walk or sit, as needed. The deadline for submitting your registration is Friday, March 13, A late fee of $10 should be sent with your registration if your complete application is not post marked by this date. Late registrants may not be included in the Garden Show Program. A complete application consists of a signed Registration Form with all requested information provided, signed rules, and a check or money order for the full amount required (late fee included, if applicable) for the exhibit or booth space you wish to reserve. Thank you for your continued support. We look forward to your participation in the 2015 Spring Garden Show! Sincerely, Lee Rouse Orleans Parish Horticulture Agent Garden Show Co-Coordinator lrouse@agcenter.lsu.edu Sarah Bertrand Jefferson Parish Horticulture Agent Garden Show Co-Coordinator sbertrand@agcenter.lsu.edu

2 SHOW INFORMATION The Annual Spring Garden Show is set for April 11 (9am to 5pm) & April 12, 2015 (10am 4pm), at the New Orleans Botanical Garden on Victory Avenue in City Park, from 10 a.m. to 5 p.m., Saturday and Sunday. The Show is sponsored by the 's Cooperative Extension Service, The Metro Area Horticulture Foundation and The New Orleans Botanical Garden. PURPOSE OF THE SHOW The purpose of the Show is to educate the public on: 1. where to obtain gardening products and services; 2. garden clubs and plant societies located in the New Orleans Metropolitan area; 3. plants appropriate for our area and improved varieties that will be sold at garden centers; Through this education, the Show aims to: 4. encourage gardening and stimulate the Greater New Orleans area horticulture industry; 5. provide quality plants and garden products available for purchase by the general public; 6. unify people with professional and non-commercial interests in horticulture. SALES BOOTH INSTRUCTIONS We encourage participants to provide educational materials and demonstrations at their booth. This will enrich the quality of the show. Vendors must provide receipts for all merchandise. For your protection, proof of purchase will be required of each individual upon exiting the Garden Show. If plants or merchandise are given away (raffled etc.), a courtesy receipt must be provided to the recipient. The City of New Orleans requires an Occasional Occupational license (presently $50 per license) for each participant who intends to sell. Any society with non-profit 501(c)(3) status with the IRS is exempt from the fee, but is still required to pay the necessary sales tax for sales. A city revenue employee will be at the show Saturday or Sunday to provide the licenses to those who need them. All vendors selling living plants must have either a Nursery Certificate Permit (Growers Permit) or a Nursery Stock Dealer Permit issued by the Louisiana Department of Agriculture & Forestry to legally sell nursery stock in Louisiana. Out of State vendors are required to have a Nursery Stock Dealer Permit. A Louisiana Sales Tax ID number is required to obtain a Nursery Stock Dealer Permit. In State vendors: Nurseries that have a Nursery Certificate Permit can bring the permit with them to the Spring Garden Show. This permit allows the grower to sell from only one location; therefore any other location must be closed for business while the grower is selling at the Spring Garden Show. Nurseries that have a Nursery Certificate Permit that do not wish to close other sales locations while selling at the Spring Garden Show must obtain a Nursery Stock Dealer Permit and have it in their possession at the Spring Garden Show. For more information about permits or licensing, please contact the Louisiana Department of Agriculture and Forestry at 225/ EDUCATIONAL EXHIBIT INSTRUCTIONS There is no charge for university or government agencies to exhibit. The Pavilion will not be available for exhibits. If sales of ANY KIND are conducted from your booth, including fundraising or solicitations for future product sales or services you must register as SALES. Please refer to the section above on Permits and Licensing, regarding additional guidelines that may be applicable.

3 SET-UP/TEAR-DOWN INFORMATION Smoking is allowed in designated areas only. Pets are NOT allowed. Participants may setup their booths on Friday, April 9, from 8:00 a.m.- 7:00 p.m. and Saturday, April 10, from 7:00 a.m. - 8:00 a.m. Night lighting will not be available Friday night for setup; you may provide your own lighting if needed. Security will be provided Friday evening at 9:00 p.m. through Sunday evening at 8:00 p.m. No vehicles are allowed on the grass within the Botanical Garden or along Victory Drive. A 30- minute limit will be imposed for unloading in driveways. Participants may park on the street if more is needed. See attached map for vendor load-in areas. **PLEASE NOTE: Gates will be locked at 8:00 a.m. Saturday, at which time all setup must be complete and all vehicles must be off the premises. ** Tables and chairs will not be available at the Botanical Garden. Participants must bring these items, as well as back drops, extension cords, hose pipes and hand trucks for loading and unloading, Water, electricity, and drains are available in some outdoor areas, upon request. Participants are responsible for anticipating weather conditions and must supply their own natural ground cover which must be removed during break down on Sunday. Pine straw or mulch may be used, however plastic sheeting is NOT allowed. The integrity of your exhibit must be maintained during all show hours! Break-down of booths is not allowed until 4:00 p.m. Sunday. SPONSOR LIABILITY The 's Cooperative Extension Service, the Metro Area Horticulture Foundation and the New Orleans Botanical Garden cannot be held responsible for the loss or damage to property of participants from theft, wind, fire, water or other causes. If insurance of personal property is desired, it must be provided by the participant. Finally, it is expressly understood and agreed, and the participant agrees by accepting these rules, that he/she will make no claim of any kind against the 's Cooperative Extension Service, the Metro Area Horticulture Foundation or the New Orleans Botanical Garden or any of its members or its employees for any loss, damage, or destruction of goods, nor for any injury that may occur to himself/herself or his/her employees within the exhibit or booth area, nor for any damage of any nature or character whatsoever. INTEGRITY OF BOOTHS: The Spring Garden Show is a two day show and it is the vendors responsibility to have enough product for the weekend, to be prepared for inclement weather, and to keep the integrity of your booth until Sunday at 4 p.m. Patrons who visit the festival pay admission and it is our responsibility to keep the festival intact for the weekend.

4 2015 New Orleans SPRING GARDEN SHOW REGISTRATION FORM To reserve space in the 2015 Spring Garden Show: Provide all requested information Include your complete payment by check (+LATE FEE, if applicable) Return this form with payment by March 13, **You must attach your check with this form to be booked in the Show.** Make check payable to: Metro Area Horticulture Foundation Mail to: 2015 Spring Garden Show 1300 Perdido St., Room BW15, New Orleans, LA **FOR ADMINISTRATIVE USE ONLY** Rcv d: Paid: Copied: Name Badges: Passes: Signs: ed Rcpt: Map Location: APPLICANT TYPE: Society/Non-Profit Commercial Government/University FIRM OR ORGANIZATION: CONTACT PERSON: ADDRESS: CITY: STATE: ZIP CODE: PHONE: CELL: CHOOSE ONLY ONE TYPE OF BOOTH SPACE: *If outside space is requested, you may supply your own tent, if desired. Educational Exhibit: (No Sales or Solicitation of Any Kind on Premises!) 10Wx10L Outside = $ Wx20L Outside = $ Wx20L Outside = $ Wx10L Tent = $ Wx20L Tent = $ Sales Booth: (Regardless of Commercial or Non-Profit Status) 10Wx10L Outside = $ Wx20L Outside = $ Wx20L Outside = $ Wx10L Tent = $ Wx20L Tent = $ Government Agency or University Exhibit (NO CHARGE) Outside exhibit space requested: 10Wx10L PLEASE INDICATE IF YOU HAVE ANY SPECIAL NEEDS: Water Electricity Drain Other: TOTAL AMOUNT DUE = $ NAME BADGES: Name badges will allow unlimited access to the Garden Show Saturday and Sunday. Please provide company/organization name and/or individual names for up to four badges: WORK TICKETS: Four work tickets per day may be requested for workers only: Saturday Sunday REGISTRATION PACKET: Your registration packet includes your receipt, name badges, work tickets, Garden Show Schedule and other important information. Packets may be picked up at the Show during set-up. Once your complete registration with payment in full is received, a copy of your receipt and Schedule will be ed to you. SPACE IS RESERVED WHEN PAYMENT IS RECEIVED. ** I have read all information included in this packet and will comply with terms set forth. Signed: Date: Thank you for your interest in participation. Together we can make this another fun and successful Garden Show! Please let us know if there is any way we can make your experience more enjoyable.

5 2015 Spring Garden Show Reminders All of this information is in your complete 2015 Spring Garden Show registration packet; however, there are some items that we would like to highlight for our loyal vendors. 1. The only change to the registration process is the implementation of a $10 fee for late registrants: The deadline for submitting your registration is Friday, March 13, A late fee of $10 should be sent with your registration if your complete application is not post marked by this date. 2. We hope that you will be pleased with our new show hours: Saturday, April a.m. to 5 p.m. and April a.m. to 4 p.m. 3. The following items are not changes, but will be more strictly enforced this year than they have been in previous years: A complete application consists of a signed Registration Form with all requested information provided, signed rules, and a check or money order for the full amount required (late fee included, if applicable) for the exhibit or booth space you wish to reserve. INTEGRITY OF BOOTHS: The Spring Garden Show is a two day show and it is the vendors responsibility to have enough product for the weekend, to be prepared for inclement weather and to keep the integrity of your booth until Sunday at 4 p.m. Patrons who visit the festival pay admission and it is our responsibility to keep the festival intact for the weekend.