1 Ordinance No. 215-A AN ORDINANCE OF THE CITY OF ROMAN FOREST, TEXAS ADOPTING SECURITY BURGLAR ALARM RULES; PROVIDING DEFINITIONS; PROVIDING FOR AN ALARM PERMIT REGISTRATION POLICY WITH FEES; PROVIDING FOR DUTIES FOR ALARM USERS AND ALARM COMPANIES; PROVIDING A BURGLAR ALARM NOTIFICATION PROCEDURE; ASSESSING A FALSE ALARM FEE SCHEDULE TO BE CHARGED BY THE CITY OF ROMAN FOREST; PROVIDING FOR SUSPENSION AND REVOCATION OF FALSE ALARM PERMITS; PROVIDING FOR APPEAL HEARINGS; PROVIDING A SAVINGS CLAUSE; A TEXAS OPEN MEETINGS ACT CLAUSE; AND AN EFFECITVE DATE AFTER PUBLICATION WHEREAS, The City of Roman Forest, Texas, is principally a residential community operating as a General Law municipality of the State of Texas; and WHEREAS, in the interest of the safety and welfare of residents and businesses of the City of Roman Forest, Texas, the City Council finds that residential and business properties installing and maintaining an alarm system shall be required to apply for and obtain an alarm permit from the City; and WHEREAS, the City of Roman Forest has an interest in reducing the number of false alarm responses made by the City Police Department and other Law Enforcement agencies; and WHEREAS, Chapter 214, Subchapter F, Burglar Alarm Systems, authorizes a municipality to pass an ordinance regulating burglar alarm systems; and WHEREAS, the City of Roman Forest finds that it is in the public interest to establish Alarm Rules and Regulations governing alarms responded to by Law Enforcement; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROMAN FOREST, TEXAS THAT: CITY OF ROMAN FOREST ALARM RULES GOVERNING BURGLAR ALARMS RESPONDED TO BY LAW ENFORCEMENT SECTION 1. PURPOSE (A) The purpose of these Rules is to encourage Alarm Users and Alarm Companies to properly use and maintain the operational effectiveness, and proper utilization of Burglar Alarm Systems, and to reduce or eliminate False Alarms which may unduly divert law enforcement from responding to criminal activity.
2 (B) These Rules govern systems intended to summon a prompt law enforcement response, and requires registration (permit), establishes fees, provides penalties for violations, establishes a system of administration, and sets conditions for suspension or loss of registration (permit). In these Rules: SECTION 2. DEFINITIONS 1. Alarm Company means the business (by an individual, partnership, corporation, or other legal entity) of selling, leasing, maintaining, servicing, replacing, moving, installing, or monitoring an Alarm System in an Alarm Site. 2. Alarm Detail means a person designated by the City of Roman Forest to administer, control, and review False Alarm reduction efforts and to administer the City of Roman Forest Alarm Rules. [Who do you plan to designate for this position the City Secretary?] 3. Alarm Dispatch Request means a notification to a law enforcement agency that an alarm, either manual or automatic, has been activated at a particular Alarm Site. 4. Alarm Registration (Permit) means the notification by an Alarm User to the Alarm Detail that an Alarm System has been installed and is in use. 5. Alarm Site means a single fixed premises or location served by a single Alarm System or systems. Each tenancy, if served by a separate Alarm System in a multi-tenant building or complex, shall be considered a separate Alarm Site. 6. Alarm System means a device or system that transmits a signal intended to summon police of a municipality in response to a burglary. The term includes an alarm that emits an audible signal on the exterior of a structure. The term does not include an alarm installed on a vehicle, unless the vehicle issued for a habitation at a permanent site or an alarm designed to alert only the inhabitants within the premises. 7. Alarm User means any person, firm, partnership, corporation, or other legal entity who (which) uses or is in control of any Alarm System at its Alarm Site. 8. Automatic Voice Dialer means any electrical, electronic, mechanical, or other device capable of being programmed to send a prerecorded voice message, when activated, over a telephone line, radio, or other communication system, to a law enforcement agency. 9. Cancellation of Responding Agency Alarm Dispatch means the process by which an Alarm Company providing Monitoring verifies with the Alarm User or responsible party that a false dispatch has occurred and that there is not an existing situation at the Alarm Site requiring law enforcement agency response.
3 10. City means the City of Roman Forest, Texas. 11. Conversion means the transaction or process by which one Alarm Company begins monitoring of a previously unmonitored Alarm System or an Alarm System previously monitored by another Alarm Company. 12. Duress Alarm means a silent Alarm System signal generated by the manual activation of a device intended to signal a life threatening situation or a crime in progress requiring law enforcement response. 13. False Alarm means an Alarm Dispatch Request to a Law Enforcement Agency and the responding law enforcement officer, after having responded within 30 minutes of the alarm notification, determines from an inspection of the interior or exterior of the premises that the alarm was false. 14. Hearing Officer means the individual designated by the City of Roman Forest to preside over hearings under these Rules. 15. Hold-up Alarm means a silent alarm signal generated by the manual activation of a device intended to signal a robbery in progress. 16. Keypad means a device that allows control of an Alarm System by the manual entering of a code sequence of numbers or letters. 17. Law Enforcement Authority means the Roman Forest Police Department, any other law enforcement authority, or their authorized representatives. 18. Local Alarm System means any Alarm Company that annunciates the alarm only by an internal or external audio device. 19. Monitoring means the process by which an Alarm Company receives signals from an Alarm System and relays an Alarm Dispatch Request for the purpose of summoning Law Enforcement response to the Alarm Site. 20. Panic means an audible Alarm System signal generated by the manual activation of a device intended to signal a life threatening or emergency situation requiring law enforcement response. 21. Permit means a certificate, license, permit or other form of permission that authorizes a person to engage in an action. 22. Permit Holder means the Person to whom the Alarm Permit has been issued by the City.
4 23. Person means an individual, corporation, partnership, association, organization or similar legal entity. 24. Police Department means the City of Roman Forest Police Department. 25. Takeover means the transaction or process by which an Alarm User takes over control of an existing Alarm System, which was previously controlled by another Alarm User. 26. Verify means an attempt by the Alarm Company, or its representative, to contact the Alarm Site by telephonic or other electronic means, whether or not actual contact with a Person is made, before requesting law enforcement dispatch, in an attempt to avoid an unnecessary Alarm Dispatch Request. 27. Unpreventable Conditions means those conditions which cause activation of an Alarm System without fault of the Alarm System, or Alarm User, criminal activity, or any other emergency. SECTION 3. REGISTRATION REQUIRED, APPLICATION, FEES, TRANSFERABILTY, FALSE STATEMENTS A. Alarm System Registration: It shall be unlawful for any person to operate, cause to be operated, or permit the operation of an Alarm System at its Alarm Site without first obtaining a valid Alarm Permit issued by the City of Roman Forest Alarm Detail. A separate registration is required for each Alarm Site. For example, one Permit will be issued per address, provided that there is common ownership or control. The number of Permits required or allowed at a particular location shall be within the discretion of the Alarm Detail. The issuance of a Permit is not intended to nor shall it create a contract, whether express or implied, creating a duty or guarantee of response from law enforcement agencies. B. Exceptions to Registration: These rules do not apply to: 1. emergency response systems managed by health care facilities licensed by the Texas Department of Health; or 2. alarm systems installed on a motor vehicle; or 3. premises occupied by the United States, this State, Montgomery County, or the City of Roman Forest; or 4. public school districts (however, public schools are encouraged to apply for permits, at no charge, for information purposes only); or 5. premises located within an incorporated area within the County; or 6. an Alarm System designated solely to detect or give notice of fire or smoke; or 7. a medical alert pendant or victims pendant alarm.
5 C. Alarm Permit Application: The Alarm User must submit a fully completed, signed application along with payment in a method acceptable to the Alarm Detail. All fees owed by an applicant must be paid before a permit can be issued or renewed. 1. Upon receipt of a fully completed application and the registration fee, the Alarm Detail shall register the applicant, unless the applicant has: (a) Failed to pay a fine assessed under these Rules within 60 days of the date on the billing invoice, (b) Had an Alarm Permit for the Alarm Site revoked, and the violation causing the revocation has not been corrected. (c) The Alarm System and/or Alarm User has a history of unreliability. 2. Generally, an Alarm Permit will be renewed if a renewal applicant is in compliance with these Rules; the applicant s Alarm System is working properly; all outstanding penalty fees have been paid in full; no revocation proceeding is currently pending; and the renewal fee is paid in full. 3. Each Alarm Permit Application must include the following information: (a) the names of the permit holder, the person/persons who will be the permit holder will be the person(s) responsible for proper maintenance and operation of the Alarm System, and payment of fees assessed under this article, (b) driver s license numbers, DPS identification number or other identification number (may be required); (c) complete address (including apt./suite #), addresses, and all telephone numbers where the parties can be reached day or night, (d) the classification of the Alarm Site as either residential (includes condo, mobile home, etc.), commercial (or apartment); (e) for each Alarm System located at the Alarm Site, the classification of the Alarm System, i.e., burglary, holdup, duress, or other, for each purpose whether audible or silent; (f) mailing address, if different from the Alarm Site; (g) any dangerous or special conditions present at the Alarm Site; (h) name and telephone numbers of at least two individuals who are able, and have agreed to receive notification of alarm activation at any time; respond to the Alarm Site within 30 minutes; and upon request, can grant access to the Alarm Site and deactivate the Alarm System if such becomes necessary. 4. A signed certification may be required from the Alarm User stating: (a) the date of installation, Conversion or Takeover of the Alarm System, whichever is applicable;
6 (b) the name, address and phone number of the Alarm Company performing the installation, Conversion of Alarm System Takeover and responsible for providing repair service to the Alarm System; (c) the phone number of the Alarm Company Monitoring the Alarm System, if different from the installing Alarm Company; (d) that a set of written operating instructions for the Alarm System, including written guidelines on how to avoid false alarms, have been left with the applicant; and (e) that the Alarm Company has trained the applicant in proper use of the Alarm System, including instructions on how to avoid false alarms. D. Annual Alarm Permit Fee: The annual fee for a new permit for both residential and business alarms is $ The annual renewal fee for an Alarm Permit is $ Each new or renewed permit issued shall be valid until December 31 of the year issued. (For example, if the Permit is issued on January 1, it is valid until December 31 of that same year. If the permit is issued on November 1, it is valid until December 31 of that same year.) A fee of an additional $20.00 may be assessed if the renewal application and payment are more than 30 days past the expiration date of the Permit. Upon revocation of an Alarm Permit, a reinstatement fee in the amount of $50.00 may be assessed. [Do you want to prorate the $20 fee so that if the fee is paid in November, it would only be 1/6 th of the $20 annual fee?] E. False Statements: Any false statement of the material fact made by an applicant for the purpose of obtaining an Alarm Permit shall be sufficient cause for refusal to issue a permit or for revocation of an existing Permit. F. Alarm Permits Non-Transferrable: An Alarm Permit cannot be transferred to another Person or Alarm Site. A new Alarm Permit must be obtained by a new owner/resident in his/her name, and the new owner/resident must pay the fee for a new permit. G. Relocation by Permit Holder: If the Alarm Permit Holder moved to a new location /apartment, the owner/permit holder must notify the Alarms Administrator within five (5) business days. The registered Permit Holder will be liable for any and all false dispatches to that location until notification is made. SECTION 4. APARTMENT COMPLEXES Each residential unit or apartment or common area in a multiple unit housing complex which has an Alarm System is a separate Alarm Site. The tenant of an apartment complex shall obtain an Alarm Permit under these Rules before operating an Alarm System in the tenant s residential unit. The tenant shall provide the name of a representative of the apartment owner or property manager who can grant access to the Alarm Site. The owner or property manager of an apartment complex shall obtain a separate permit for any alarm system operated in offices or common areas of the apartment complex. To the extent this section conflicts with any other section of these Rules, this section controls.
7 SECTION 5. REGISTRATION, DURATION AND RENEWAL Each new permit issued shall be valid until December 31 of the year issued. (For example, if the permit is issued on January 1, it is valid until December 31 of that same year. If the permit is issued on November 1, it is valid until December 31 of that same year.) The permit must be renewed annually by submitting an updated application or renewal form and the required fee to the Alarm Detail. The Alarm Detail shall attempt to notify Alarm Users of the need to renew the permit, thirty (30) days prior to the expiration of the permit. However, regardless of the receipt of a renewal notification, it is the responsibility of the Alarm User to submit an application update prior to the expiration date. Failure to renew will be classified as use of a non-registered Alarm System and will be subject to issuance of a citation and penalties may be assessed without waiver. The Alarm Site may also be placed in a non-response status. An Alarm User shall: SECTION 6. DUTIES OF THE ALARM USERS (1) maintain the premises and the Alarm System in a manner that will minimize or eliminate False Alarms, and (2) personally come to the alarm site or cause a representative familiar with the system to respond to the Alarm Site s location within thirty (30) minutes when notified by a representative of the City of Roman Forest to deactivate a malfunctioning Alarm System, to provide access to the premises, or to provide alternative security for the premises, if necessary, and will train all persons who activate the Alarm System with its proper codes and operation. (3) ensure that an Alarm System is repaired within seventy-two (72) hours of notification that the system is malfunctioning. The Permit Holder may cause the Alarm System to be deactivated rather than having such system repaired. A deactivated system may not be reactivated until it has been repaired. (4) not manually activate an alarm for any reason other than the occurrence of an event that the Alarm System was intended to report. (5) notify the monitoring company of any extended period of time away from the Alarm Site, such as vacation, and will leave a responsible person s name and phone numbers with the monitoring company. This responsible person must be fully trained in the use of the Alarm System and have keys and access codes. (6) adjust the mechanism or cause the mechanism to be adjusted so that an alarm signal audible on the exterior of an Alarm Site shall not sound for longer than ten (10) minutes after being activated. (7) have a licensed company inspect the Alarm System after five (5) False Alarms within one (1) calendar year period. The system shall be modified to be more false alarm resistant and/or provide additional user training as appropriate. (8) an Alarm User shall not use Automatic Voice Dialers.
8 (9) an Alarm User shall maintain at each Alarm Site a set of written operating instructions for each Alarm System, as well as a copy of the Alarm Permit. (10) an Alarm User must provide the Alarm Company with the assigned permit number for the Alarm Site. SECTION 7. DUTIES OF THE ALARM COMPANY An Alarm Company performing Monitoring Services shall: (1) offer a training period in which no request for dispatch by law enforcement will occur during the first seven (7) days after installation of an Alarm System, but rather will use that week to train the Alarm User on the proper use of the Alarm System unless circumstances necessitate immediate request for response, as determined by conversations with the Alarm User; (2) report alarm signals by using telephone numbers designated by the Alarm Detail of the Police Department; (3) attempt to verify every alarm signal, except a Duress and Hold-Up Alarm activation, before requesting a law enforcement response to an Alarm System signal by contacting at least two responsible parties for the Alarm System ; (4) communicates to the Police Department in a manner and form determined by the Alarm Detail and/or the Police Department. (5) communicate cancellations to the Police Department in the manor determined by the Police Department or Alarm Detail. (6) ensure that all Alarm Users of Alarm Systems equipped with a Duress or Hold-Up alarm are given adequate training as to the proper usage of these features; (7) communicate any available information about the specific type and location of the alarm signal (north door, back door, second floor window east side, etc.), not Zone 1 or some term that will not communicate to the responding officer where the problem occurred; (8) communicate the type of alarm activation (silent, audible, interior, perimeter); (9) provide Alarm User permit number when requested; (10) notify the Permit Holder or his designee of the activation of the Alarm System; (11) notify Alarm System purchasers of the requirements of registration of the Alarm System prior to activation; and (12) will not activate an Alarm System prior to the purchaser s receipt of an Alarm Permit issued by the City of Roman Forest. SECTION 8. NOTIFICATION The Alarm Detail may establish a procedure for the notification to the Alarm User of the occurrence of a False Alarm. Options include, but are not limited to, the law enforcement officer leaving a door hanger at the Alarm Site. The notice may include the following information:
9 (1) Whether or not Alarm Site has a permit and list the permit number for the Alarm Site; (2) Identification of the Alarm Site (address and/or name of resident); (3) The date and time of law enforcement response to the false alarm; (4) The identification number and name of the responding law enforcement officer and; (5) A comment as to the conditions found by the officer upon inspection of the Alarm Site; (6) A statement urging the Alarm User to ensure that the Alarm System is properly operated, inspected, and serviced in order to avoid False Alarms and resulting fines. If there is a reason to believe that an Alarm System is not being used or maintained in a manner that ensures proper operation and suppresses False Alarms, the Alarm Detail may require a conference with the Alarm User responsible for repair of the Alarm System to review the circumstances of each False Alarm. SECTION 9. FALSE ALARM PENALTIES An Alarm User shall be subject to penalties, citations and/or suspension or revocation of the Alarm Permit, depending upon the number of False Alarms emitted from an Alarm System within a calendar year in which the Alarm Permit was issued or renewed. Number of False Alarms (per incident) Penalties 1-5 $0 (Free) 6 9 $75.00 each 10 + $75.00 each [how about $100] Non-permitted incident $75.00 each [how about $100] [Please note the false alarm penalty schedule found in Section , LGC] An Alarm Permit may be revoked after nine (9) False Alarms in a one 12 month (1) calendar year period and be placed in a non-response status. The Alarm User will be deemed an unreliable Alarm User. Any Person who accidently activates a Panic, Duress or Hold-Up Alarm may be required to pay an additional $25.00 fee for each activation, if the responding law enforcement officer finds no evidence of a life-threatening situation having occurred. These types of alarms require a higher degree of response; thus the Alarm User must take greater care not to activate this type of alarm unless warranted. Any person who deliberately activates a Panic, Duress or Hold-Up Alarm for any reason, other than an emergency or threat of emergency of the kind for which the Alarm System was designed to give notice, may be required to pay an additional fee of $50.00 for each activation, if the responding law
10 enforcement officer finds no evidence of a life threatening situation having occurred. An exception may be for testing, if the tester has first notified his Alarm Monitoring Company and obtained approval from the Alarm Detail. If Cancellation of Responding Agency Alarm Dispatch occurs prior to law enforcement personnel arriving at the Alarm Site, this is not a False Alarm for the purpose of penalties, and no penalty will be assessed. SECTION 10. SUSPENSION OF ALARM RESPONSE Law Enforcement Authority may suspend an alarm response if it is determined that no valid Permit for the Alarm Site exists. An Alarm Permit must be issued and unrevoked before a law enforcement officer may respond. Law Enforcement Authority may refuse response to an Alarm Dispatch Request at an Alarm Site for which the Permit has been revoked. SECTION 11. REVOCATION AND REINSTATEMENT A. Revocation. An Alarm Permit for an Alarm System shall be revoked if law enforcement is caused to respond to nine (9) or more False Alarms in one (1) calendar year at the Alarm Site. The failure of the Permit Holder to pay penalties and fees assessed under these Rules may result in revocation of an Alarm Permit after the Alarm Detail gives the Permit Holder 30 days written notice. B. Revocation after Reinstatement: If an Alarm Permit has been reinstated pursuant to the Rules, the Alarm Detail may revoke the Alarm Permit if it is determined that there have been eight or more false alarms during the preceding 12-month period. An applicant may apply at the beginning of the next calendar year. C. Termination for Nonrenewal: A Permit may not be terminated for nonrenewal until the Alarm Detail has given the Permit Holder at least 30 days written notice. SECTION 12. APPEAL HEARING A. Hearing Procedure: 1. If the Alarm Detail denies the issuance of a new permit or renewal of an existing permit, or reinstatement of a revoked permit, the Alarm Detail shall send the applicant (or Permit Holder) written notice of the action and a statement of the right to an appeal. 2. The applicant (or Permit Holder) may appeal the decision of the Alarm Detail. All appeals will be made by written request for a hearing, setting forth the reasons for the appeal. The request
11 for a hearing must be received within ten (10) days after receipt of the notice from the Alarm Detail. 3. If no request for an appeal is made within the ten (10) day period, the action of the Alarm Detail is final. B. Hearing Rules: All hearings shall be conducted under rules consistent with the nature of the proceedings; provided, however, that the following rules shall apply to such hearings: 1. All parties may be represented by a licensed attorney, although an attorney is not required; 2. Each party may present witnesses in his/her own behalf; 3. Each party may cross-examine all witnesses; 4. Only evidence presented at such hearing may be considered in rendering the order of revocation; 5. Hearsay evidence in the form of documents, records, letters and publications may be admitted without the need for business record affidavits or other such verification; 6. A Hearing Officer shall preside over the hearing and will make the final determination whether to affirm, reject or modify the action of the Alarm Detail. 7. If the Permit Holder fails to appear at the hearing, the Alarm Permit may be revoked at the discretion of the Alarm Detail. C. Ruling of Hearing Officer: At the conclusion of the hearing, the Hearing Officer may revoke or allow the Alarm Permit to remain in effect, and make a decision regarding any fees or penalties. SECTION 13. REINSTATEMENT ALARM A. Reinstatement of Suspended Permit: A Person whose Alarm Permit has been suspended may have the Alarm Permit reinstated, if the Person has complied with one or more of the following, as determined by the Alarm Detail: 1. submits an updated application and registration fee, if one is due; 2. pays or otherwise has resolved all fees and penalties; 3. files with the Alarm Detail a written statement of inspection that the Alarm System has been inspected and found to be in good working order and/or repaired so as to be in good working order. B. Reinstatement of Revoked Permit: An individual whose permit has been revoked may re-apply for issuance of a new permit. In addition to providing all information listed in the application under these Rules, an individual whose permit has been revoked must provide written certification from an Alarm Company that the system at issue is mechanically sound and free of defects that tend to cause false alarms. Upon receipt of the certification and the new application and fee, a new Permit or reinstatement may be issued in the discretion of the Alarm Detail if he/she believes the system is in fact operating properly.
12 SECTION 14. GOVERNMENT IMMUNIITY Registration of an Alarm System is not intended to, nor will it, create a contract, duty or obligation, either expressed or implied, of response. Any and all liability and consequential damage resulting from the failure to respond to a notification is hereby disclaimed and governmental immunity as provided by law is retained. By registering an Alarm System, the Alarm User acknowledges that law enforcement response may be based on factors such as: availability of police units, priority of calls, weather conditions, traffic conditions, emergency conditions, staffing levels and other factors. SECTION 15. SAVINGS PROVISION Should any portion of these Rules be held to be invalid or illegal for any reason, then such invalidity shall not affect the remaining portions of these Rules. All other ordinances or parts of ordinances inconsistent with the terms of this Ordinance, in particular Ordinance No. 215 are hereby repealed; provided however, that such repeal shall be only to the extent of such inconsistency and in all other respects this Ordinance shall be cumulative of other Ordinances regulating and governing the subject matter covered by this Ordinance. In the event any section, paragraph, subdivision, clause, phrase, provision, sentence, or part of this Ordinance or the application of the same to any person or circumstance shall for any reason be adjudged invalid or held unconstitutional by a court of competent jurisdiction, it shall not affect, impair, or invalidate this Ordinance as a whole or any part or provision hereof other than the part declared to be invalid or unconstitutional; and the City Council of the City of Roman Forest, Texas, declared that it would have passed each and every part of the same notwithstanding the omission of any such part thus declared to be invalid or unconstitutional, or whether there be one or more parts. SECTION 16. TEXAS OPEN MEETING ACT It is hereby officially found and determined that the meeting at which this Ordinance was considered was open to the public as required and that public notice of the time, place and purpose of said meeting was given as required by the Open Meetings Act, Chapter 551, of the Texas Government Code. SECTION 17. EFFECTIVE DATE This Ordinance shall be in full force and effective upon its passage and publication as provided by law. PASSED, APPROVED AND ADOPTED this day of 2014.
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