PROTECTING YOUR PROPERTY INVESTMENT BEFORE DISASTERS OCCUR ARE YOU PREPARED?

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1 PROTECTING YOUR PROPERTY INVESTMENT BEFORE DISASTERS OCCUR ARE YOU PREPARED? Mike Keenan CHST Loss Control and Safety Consultant Grace / Mayer Insurance Agency

2 PROPERTY RISK EXPOSURES Fire and explosion Wind and snow load Tornado and flood Loss of power

3 PROPERTY RISK ASSESSMENT Property survey Company Policies and Standard Operating Procedures Review Employee Training Emergency Action Plan Review Disaster Recovery Plan Review

4 PROPERTY SURVEY Assess the property to identify weak or problem areas Involve your employees and maintenance crew Look at the Overlooked As risks are identified ask the What if questions

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6 POLICIES AND STANDARD OPERATING PROCEDURES Smoking Policy Bio Security vs. Fire prevention Designated smoking areas or No Smoking Policy Hot Work Permit System Fire watch Preparations before work begins Follow up when completed

7 POLICIES AND STANDARD OPERATING PROCEDURES Manure pit pumping SOP Ventilation Limit personnel exposure Eliminate all sources of ignition Shut down and lock out power and gas to heaters Shut off all unneeded electrical equipment Limit mobile equipment in the area No Smoking

8 POLICIES AND STANDARD OPERATING PROCEDURES Outside contractors Certificates of insurance Do they have coverage? Do they have enough to cover the damage to your barn? Do They have enough to cover your business interruption? Who has oversight of the contractor? Do they follow your procedures? 8

9 POLICIES AND STANDARD OPERATING PROCEDURES Scheduled Maintenance Farrowing transition Spring and Fall / Heating to cooling House Keeping Keep combustible materials out of electrical, power washer and generator rooms Keep exits clear Daily Weekly Monthly Checklist Daily shutdown Doors closed and latched Trash removed to dumpster Dryers turned off Weekly Alarm Tested Monthly Fire extinguishers Generator maintained and tested

10 EMPLOYEE TRAINING Understand their role in loss prevention They are your eyes and ears on the site They should have the duty and authority to take action to correct problem areas If they are prepared for an emergency they will be able to: Respond more effectively Reduce the loss of livestock and property Prevent personal injury or loss of live

11 EMERGENCY ACTION PLAN A well planned and executed emergency action plan can minimize the immediate impact of an event and speed recovery to normal operations May prevent further damage, loss of livestock and personal injury or death Plan should address Management Responsibilities Employee Training Internal First Responder Duties External First Responder Duties SOP s Post Event inspections

12 DISASTER RECOVERY PLAN Key personnel roles Assign roles ahead of time Identify specific tasks and resources needed to complete them Key contacts and contact information Inside and Outside of your organization Steps to minimize or contain loss Shutting down utilities Separating or isolating damaged areas Alternative operating locations Backup systems Steps to recovery Resources needed Time lines Interim activities

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16 FIRE AND EXPLOSION Prevention Control and Containment High Hazard Areas Construction Features and Components Electrical Systems Fuel Systems Mechanical and Mobile Equipment Fire Protection Equipment

17 FIRE PREVENTION Methods to prevent the conditions that allow fires to originate Eliminate the conditions that promote the spread of the fire should one occur Four areas of Fire Prevention Preventative Maintenance Standard Operating Procedures (SOP s) House Keeping Training

18 FIRE AND EXPLOSION CONTROL AND CONTAINMENT Building design, construction and location effect Containment or Progression Structure characteristics Wood framing, Large open attics Ventilation Characteristics Lack of fire breaks Combustible Construction Materials Lack of fire detection and suppression equipment No fire alarms or sprinkler systems First Responders Response time and distance, Limited resources and Availability of water

19 HIGH HAZARD AREAS Utility Rooms and other spaces that support the main functions of the farm including Standby generator rooms Electrical Panels and Electrical Equipment rooms Power washer rooms Office, Laundry room, Kitchen Workshops Increased exposures due to High Voltage Electricity Fuel sources, Natural and LP Gas and Diesel Welding and cutting Equipment

20 REDUCING THE RISKS WITH CONSTRUCTION MATERIALS Standard Construction Standard Drywall Standard FRP Standard doors Cellulose Insulation CDX Plywood / Oriented Strand Board Increased fire resistance Fire rated Drywall or Cement Fiber Board Fire Rated FRP Standard Fire Doors Confinement Fire doors Fiberglass or mineral wool insulation Fire rated CDX or OSB

21 Internal power washer rooms Hot water Power washers Internal or connected generator rooms REDUCING THE RISK WITH DESIGN AND SEPARATION Detached power washer shed or one hour fire rated room Cold water power washer Free standing generator One hour fire rated or detached generator shed Combined Generator / Electrical room Open attics Unprotected connecting halls Electrical rooms separated from the generator Fire wall partitions in the attic Fire rated divisions at connecting halls

22 SEPARATE GENERATOR SHED

23 STAND ALONE GENERATOR

24 FIRE WALLS

25 HIGH CHALLENGE FIRE WALL 25

26 Fire Doors 26

27 One Hour Fire Rated Construction Fire Rated Fiberglass Reinforced Panel Walls 27

28 Electrical Room in Connecting Hall 28

29 Electrical Room in Connecting Hall 29

30 ELECTRICAL SYSTEMS FIRE HAZARDS Hazards include Overloaded and Short Circuits Circuit arching and Arc Flash Heat Lamps and Mats Overheated outlets Extension cords Improper lamp suspension and poor maintenance Prevention Weather tight panels and junction boxes Keep panels closed, clean and dry

31 INFRARED THERMOGRAPHY Infrared Thermography is the process of acquisition and analysis of thermal information from non contact thermal imaging devices.

32 Non Contact INFRARED THERMOGRAPHY Analysis can be completed with out touching live circuits, in their operational condition Two dimensional Can measure temperature at any point or multiple points within the cameras field of vision. Real Time Works at the speed of light We can see conditions as they are right now 32

33 Heat Lamp On and Extension Cord 33

34 414.3 F 400 A r Photo and identification Sp Type 20 amp breaker Label Value Sp F Nom load 20 Actual load 6.7 Fault 3 Ar1: Max F Atmospheric Temp 68.0 F Difference Ar1 - Sp o F Load Corrected Temp F Fault Rating 3 This connection is loose The temperature is 416 0

35 101.3 F 100 A r Sp Location Equipment Type (Where) Junction Box Loose Connections Label Value Sp F Ar1: Max 97.7 F Nom load 100 Atmospheric Temp 73.0 F Actual load 85 Difference Ar1 - Sp o F Fault 3 Recommendation Repair Load Corrected Temp 24.8 F Filename IR_0293.jpg Fault Rating 0

36 287.7 F A r Sp Equipment Fan Breakers Type 20 amp breaker Nom load 20 Actual load 6.45 Fault 3 Sp F Ar1: Max F Atmospheric 68.0 F Temp Difference Ar o F Sp1 Load Corrected F Temp Fault Rating 3

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38 FUEL SYSTEMS Check for leaks Delivery piping every two years Every time gas appliance are hooked up or piping is modified Protect the tank Guard tank delivery piping and valves from vehicle damage Clean up spills Use caution when filling tractors, skidloaders, and power equipment

39 MECHANICAL AND MOBILE EQUIPMENT Inspect and clean heaters before each heating season Remember to check for gas leaks Maintain power washers Insure that chimneys are properly vented with no contact with combustible materials Remember to check for gas leaks Check office furnaces and water heaters for proper venting and proper operation Remember to check for gas leaks Park equipment such as tractors and skidloaders at least 10 feet from buildings Use a dedicated circuit for block heaters

40 FIRE PROTECTION EQUIPMENT Fire Extinguishers Most common unit 2-A, 10-B, C Placed in high hazard areas, near exits Train employees in proper use Monthly Visual Inspection Safety Pin Gauge Physical condition Proper placement Turn it over and shake it Professional Annual Service

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43 Attic Bracing WIND AND SNOW LOAD Continuous Lateral Bracing T Back Bracing Diagonal Bracing Do Not cut Lateral or diagonal bracing Soffit vents Closed to prevent blowing snow from accumulating in the attic Snow removal Use great care when removing Use fall protection equipment

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47 Tornado NATURAL DISASTERS May damage all or just part of the farm Having an emergency action plan and a disaster recovery plan can minimize further loss. Floods Can be rapid events or long term slow moving events Preplan evacuation if your farms are in a flood zone Shutdown the farm as much as possible including utilities

48 LOSS OF POWER Alarm systems Weekly testing is required and must be documented Multiple false alarms are indicators of trouble with the system not the alarm Make sure that the system functions properly and can call out properly Curtain Drops Test 4 time per year and document Document actual drops Generators Test generators monthly 30 minutes under load document Keep monthly inspection and run log

49 POST EVENT MAINTENANCE Damage Assessment should follow potentially damaging event such as Fire Tornado Wind Storm Blizzard / Heavy Wet Snow Severe Thunderstorm Post Event SOP s Develop checklist in advance

50 One Final Thought We cannot always control the events in our lives but we can control how we respond. Know your Plan Train your plan Execute your plan Your plan may save property and livestock, it may also save lives and yours may be one of them!

51 QUESTIONS????????

52 Contact information Mike Keenan Grace / Mayer Insurance Regency CR Suite 300 Omaha NE mkeenan@gracemayer.com (402)