FIRE TRIANGLE. transforming the. exhibitors prospectus EXHIBITOR PROSPECTUS C O N F E R E N C E & E X H I B I T I O N OCTOBER 2015 WELLINGTON

Transcription

1 2015 C O N F E R E N C E & E X H I B I T I O N EXHIBITOR PROSPECTUS transforming the FIRE TRIANGLE exhibitors prospectus OCTOBER 2015 WELLINGTON The forum of Fire Protection, Fire Safety and Fire Engineering Professionals

2 THE PARTNERS FPANZ The Fire Protection Association NZ is the primary organisation which represents the fire protection industry in New Zealand. The Association liaises closely with relevant government departments and ministries and, has strong links with other building related associations. The Association has been operating now for nearly 40 years, and has grown significantly by representing more and more companies and organisations that work in the fire protection industry. Our membership base includes businesses that are involved in fire alarm manufacturing, fire alarm services, fire protection sprinkler industry, evacuation consultants, fire equipment distributors, insurance companies, fire engineers, the New Zealand Fire Service and Territorial Authorities. THE THEME Transforming the Fire Triangle: Design, Safety and Innovation. The FIRENZ 2015 Conference and Exhibition will showcase advanced cutting-edge practices in Fire Protection and Engineering used to protect people, property and the environment through design, safety and innovation IFE The Institution of Fire Engineers New Zealand Branch is part of an international learned body which was founded in 1918 and incorporated in New Zealand in 1924 with the following main objectives: To promote encourage and improve the science and practice of fire engineering, fire prevention and fire extinction, and all operations and expedients connected therewith. To give an impulse to ideas likely to be useful in connection with, or in relation to such science and practice to the members of the Institution and community at large. Membership of the IFE is drawn from a large cross section of the community, all with a common interest in fire engineering. Examples of organisations that members belong are NZ Fire Service, Airport Rescue Fire Service, Rural Fire Service, the Insurance Industry, the Building Industry, the Fire Protection Industry, Fire Engineering Consultants and organisations tasked with emergency incident management. SFPE The New Zealand Chapter of the Society of Fire Protection Engineers is the primary organisation representing the fire engineering professionals of New Zealand. SFPE NZ is the Institution of Professional Engineers New Zealand s (IPENZ s) Technical Interest Group for matters of Fire Engineering. The purpose of the SFPE is to advance the science and practice of fire protection engineering and its allied fields, to maintain a high ethical standard among its members, to develop fire protection engineering guidelines and standards and to foster fire protection engineering education. In accomplishing this purpose, SFPE NZ has engaged in activities that are educational, scientific, charitable or promote the practice of fire protection engineering since SFPE NZ members include representatives of all sectors of the fire protection industry with an interest in the development, application and promotion of scientific and engineering methods to reduce the risks of unwanted fires. The forum of Fire Protection, Fire Safety and Fire Engineering Professionals

3 THE VENUE The TSB Arena and Shed 6 are in the heart of Wellington City, making the conference an easy walk to from anywhere in central Wellington. Located at: 4 Queens Wharf, Wellington 601 PROMOTION The Conference and Exhibition will be promoted throughout New Zealand by extensive distribution of the conference registration brochure, through the FPANZ, IFE and SFPE websites and direct mail to IFE, FPANZ and SFPE members. It will also be promoted through IFE, SFPE and FPANZ publications. Specific invitations will be sent to contractors, engineers, architects and territorial authorities. You are welcome to extend specific invitations or request FPANZ to do this on your behalf ACCOMMODATION OPTIONS There are plenty of options for accommodation in Wellington that are a working distance from the TSB Arena, however please see the discounted options available for FPANZ Conference Delegates. To collect these rates and receive the discounts, please book through the hotel website using the codes provided below. COPTHORNE HOTEL Oriental Bay, Wellington. Phone (04) Just moments from the City Centre, Te Papa Museum and Courtenay Place, the Hotel boasts its prime position overlooking one of the most beautiful harbours in the world. Superior Rooms: $ per night Discount availability: 14th 18th of October Please enter your booking through this link in order to receive the FIRENZ discount: RYDGES WELLINGTON 75 Featherston Street, Wellington. Phone (04) Located downtown with harbour views and city outlooks. Close distance to the Westpac Stadium, Queens Wharf, Wellington Railway Station, Ferry terminals and Lambton Quay. Walking distance to the TSB Arena. Superior Rooms: $ per night Discount availability: 14th 18th of October Please quote the following to access the discount: x-fpa TRAVELODGE WELLINGTON 2-6 Gilmer Terrace, Wellington. Phone (04) The Travel Lodge will offer everyone attending the FireNZ conference a 10% discount off the best available room rate. Please call the hotel Reservations team on (04) and quote FIRE PROTECTION NZ to access the discount

4 STAND COSTS, DIMENSIONS AND ALLOCATION INFORMATION All stands will be 3m x 3m constructed from black frontrunner panels. Each stand will be provided with two spotlights and one power point, one trestle table and one chair. We have 30 standard stands and 16 premium stands available. Please note that these stands are the ones marked in yellow on the floor plan in this brochure. Your membership discounts will apply to the stand prices below, however please note that if you are a member of more than one association, you can only claim one of the discount options. STAND UPGRADE PACKAGE includes, LED Lighting,Full size company sign along the front of stand. $500 per stand. NON-MEMBER PRICE 30 Standard Stands 3m x 3m stand $2500 ex GST 16 Premium Stands 3m x 3m stand $3500 ex GST MEMBERSHIP DISCOUNTS FPANZ members: Platinum 15% Gold 10% Silver 10% Bronze 5% IFE members: 5% SFPE members: 5% ALLOCATION OF STANDS FireNZ 2015 are inviting Exhibitors to take up stands by the initial response date of 20th July All stand allocations are based on the priority of sponsorship options taken up, or by a company s FPANZ membership tier status. All other stand allocations will be drawn at random. 1st Priority: 2nd Priority: 3rd Priority: 4th Priority: Platinum Gold or multiple stands holders Silver Bronze Stand allocations will be confirmed in writing by the 30th July for those stands sold prior. EXHIBITION STAFF The full exhibition stand cost includes exhibition access and catering for two stand representatives. Names of staff attending are to be confirmed at least three weeks prior to the Exhibition. Additional Stand Representatives will be a cost of $80 per day to cover catering and name tag costs Each stand representative will receive a nametag and full catering on the day/s of attendance please note that does not include the Gala Dinner. EXHIBITION The forum of Fire Protection, Fire Safety and Fire Engineering Professionals

5 OPPORTUNITIES Sponsorship is an excellent means to promote your company and/or brand to the decision makers within your industry. FireNZ have developed a series of sponsorship opportunities offering different ways in which you can increase awareness of your company to each delegate. Should you wish to have a sponsorship package, please complete the exhibitor application form. We are happy to discuss variations to the sponsorship packages below, or new sponsorship ideas/proposals. Please contact the FPANZ on (09) or fpanz@fireprotection.org.nz PLATINUM SPONSOR $16,000 +GST 2 x Premium Stands 4 x 2-day conference passes 1 x Corporate Gala Dinner Table 30 minute speaking slot at the conference Printing and logos to be displayed at the conference, printed on the conference registration brochure and displayed on the website Full page advertisement in the September issue of FireNZ Magazine 1x10 minute networking speaking slot at the conference for a advertorial presentation to promote your business interest or a Fire related issue GOLD SPONSOR $12,500 +GST 2 x Premium Stands 2 x Full conference passes Half page advert in the September issue of FireNZ Magazine 1x10 minute networking speaking slot at the conference for a advertorial presentation to promote your business interest or a Fire related issue Company logo printed in conference registration brochure and displayed on the website and promotional banners SILVER SPONSOR BRONZE SPONSOR $6,000 +GST 1 x Exhibition Stand 1 x Full conference pass Company logo printed in conference registration brochure and displayed on the website and promotional banners $3,000 +GST 2 x Full conference Passes Logos printed on all advertising materials 1/8 Page of advertising in the September issue of FireNZ magazine CONFERENCE BAG $9,000 +GST Bags Logo printed on delegate bags 2 x full conference passes FireNZ CAFETERIA $8,000 +GST Café & Seating 2 x full conference passes Printed logos and on all advertising materials Full signage naming rights USB $7,000 +GST USB Drives 2x Dinner Tickets Printed logos on conference USB drives and on all advertising materials GALA DINNER EVENT $5,000 +GST Dinner table for 8 Printed logos and on all advertising materials 1x Printed banner at the Dinner ID LANYARD $4,500 +GST 250x Lanyards 2x Dinner Tickets Printed logos on all lanyards and on all advertising materials PRESIDENTS DINNER $4,000 +GST 2x Dinner Tickets Printed logos and on all advertising materials 1x Printed banner at the Dinner CONTRACTORS BREAKFAST $3,500 +GST Naming rights Printed logos on all advertising materials GIFT $3,000 +GST 2x Dinner Tickets Printed logos and on all gifts

6 EXHIBITION MOVE IN/MOVE OUT Displayworks Setup: Exhibitor Move In: Exhibitor Move Out: Displayworks Dismantle: Wednesday 14th October 2015 from 6.00am Wednesday 14th October 2015 from 12.00pm Friday 16th October 2015 from 4.00pm Friday 16th October 2015 from 6.00pm OFFICIAL EXHIBITION HOURS Delegates and general public are invited to attend the Exhibition during the following times: Thursday 15th October am to 5.30 pm Friday 16th October 2014: 8.00am to 5:30 pm Please feel free to invite guests/clients to attend the exhibition during these times. Please note the following: Guests/Clients must sign in at the registration desk. Catering is for paying conference delegates and exhibitor representatives only. CONFERENCE ATTENDANCE Stand representatives are advised that the Exhibition and Conference are regarded as two separate events. All exhibitor catering will be provided 30 minutes before the conference, which will be held in the exhibition area. We advise that stand holders are at the stand 10 minutes prior to each break out. WEBSITE The FireNZ website will be operational with updates and information about FireNZ The website will be the means by which we keep delegates and exhibitors up-to-date with the event. The website can be accessed through either the FPANZ, IFE or SFPE websites. INTERNET ACCESS There is free Wifi within the venue, accessed by the click to agree pop up window in your browser. Wired internet is available for purchase. Please request this on the Event Service Order Form and the completed form to Positively Wellington at EXHIBITORS STAND COMPETITION Members vote on stands and content. Formal presentation award for best stand as voted by delegates. MARKETING OF THE PLANS All sponsors are recognised within the conference program at their chosen level of engagement via presentation slides in the conference agenda. There will be associated marketing opportunities as the venue is created to customise banners within the conference venue and associated spaces, eg canteen areas /meeting areas. FireNZ will recognise sponsors at a variety of planned events throughout the conference program to ensure that visibility and acknowledgment is provided. EXHIBITION TSB ARENA Information for Exhibitors The TSB area information guide includes information such as the delivery form, exhibitor service form, TSB Area access, rules, regulations, storage, liability and insurance information. Please note that this is a separate document that will be supplied with your exhibitors pack The forum of Fire Protection, Fire Safety and Fire Engineering Professionals

7 u FH EXHIBITION FLOOR PLAN u p FIRENZ CAFETERIA p Premium Stands FPANZ, SFPE, IFE FireNZ Cafeteria Final Cafeteria layout to be confirmed with display works prior to the event

8 FireNZ Conference Organiser c/- Fire Protection Association NZ 9C William Pickering Drive Albany, Auckland Private Box , North Harbour, Auckland Ph: (09) Fax: (09)