School Property REVIEWING YOUR BUILDINGS & GROUNDS
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1 School Property REVIEWING YOUR BUILDINGS & GROUNDS Risk Management CHECKLIST Instructions: Use this checklist to record issues that may affect your school s security and safety. Check needs attention and write recommendations about any items that need to be addressed. Attach additional pages of comments, if needed. 1. Name of building, wing, space, or property: 2. How many people normally gather here? 3. When do people commonly use this building, wing, space, or property? GENERAL SECURITY PRECAUTIONS 4. Have we asked outside organizations (police, fire department, ambulance service, utility company) to visit our building and recommend safety or security improvements? 5. Do we invite law enforcement to patrol our property or complete reports in our parking lot? 6. Do we monitor all activities and discourage inappropriate ones on school grounds? 7. Do we participate in a neighborhood watch program to reduce the threat of crime? 8. Do we know who our neighbors are? 9. Do we check Meghan s Law (kidslivesafe.com)? 10. Are school playgrounds fenced? 11. Do we keep the building in good repair, free of graffiti or signs of vandalism? LANDSCAPING 12. Do we keep shrubs and trees near buildings and parking lots trimmed, minimizing hiding places?
2 Page 2 of Are windows and doors unobstructed by landscaping and visible from a distance? 14. Do we restrict second-story access by pruning large trees? INTERIOR LIGHTING 15. Do we leave certain lights on at night so that a passing police officer could detect after-hours activity? 16. Do emergency lights throughout the building have working back-up batteries? EXTERIOR LIGHTING 17. Do we have adequate lighting around the building exterior, doors, and areas of potential concealment? 18. Are most parking spaces reasonably illuminated at night? PARKING LOT 19. Do we regularly repair and maintain our parking lot? 20. Do we adequately manage any hazards related to traffic flow, vehicles, or pedestrians? SHEDS, EQUIPMENT, OTHER OUTSIDE ITEMS 21. Do we lock storage sheds, athletics sheds, and garages when grounds crew, outdoor maintenance staff, athletics staff, and others aren t present? 22. Do all maintenance items, liquids, seasonal chemicals, etc., have safety labels? Do we post appropriate safety signs? 23. Have we placed identifying information on all items we store outside or in outbuildings? 24. Are trash receptacles fire resistant and stored away from the building? ENTRANCES AND EXITS 25. Do easily visible signs direct visitors to a main entrance? 26. Are all entrances locked?
3 Page 3 of Do we ensure that all entrances and windows are locked after every activity and that doors are never propped open? 28. Are all exits clearly marked with signage? And are all exit doors working? 29. Are all paths leading to and from exits clear of obstacles that could be hazardous during an emergency (musical instruments, athletic equipment, bookbags, chairs, boots, etc.)? 30. When a door is propped open, does it set off an alarm? SECURITY SYSTEMS 31. Do we control who has access to the school (key, security code, magnetic card)? 32. Do we maintain a current list of those who have access? 33. If we secure entrances with electronic keypads, do we change the code regularly? 34. Do we utilize a badge system for visitors? 35. Do we ask facilities staff, athletics staff, or a school representative to open the building for after school activities, practices, and events and to secure the building when they leave, rather than giving a non-school employee access to the building? 36. Do we have a security alarm system? If so, do we test it regularly and maintain a testing log? 37. Do we have security cameras? If so, do we test them regularly to make sure they re mounted properly and working correctly? 38. Do we use a remote lock on the main entrance and provide a way for visitors to be identified before allowing them into the school during the school day? Once they are allowed in do we direct them to the school office to sign in? 39. Have we installed a panic button (physical, digital/keyboard, or app) in the school office so staff can swiftly alert police without picking up the school phone? 40. Have we installed a wireless, portable, or cell phone app panic button option for administration, teachers, or staff? 41. Do we use two-way radios?
4 Page 4 of 5 VALUABLE ITEMS 42. Do we keep a detailed property inventory of all items that belong to the school but aren t attached to the building (computers, sound and video equipment, cameras, etc.)? 43. If not, do we have a plan for conducting this inventory in the next three months? 44. Do we mark all valuables and keep them secured when not in use? 45. Do we restrict access to parts of the building that aren t being used at a particular time? 46. Do we lock the doors of interior offices, classrooms, gymnasium, auditorium, and other rooms when they are not in use? GENERAL SAFETY PRECAUTIONS 47. Do we regularly inspect our school building to minimize potential tripping hazards (cords, loose rugs, etc.)? 48. Do we have an emergency phone, call light, or cellular access in a public area that people can use to call 911? 49. Do we have strategically located first aid kits? Are they checked regularly and stocked with appropriate items? 50. Do we have an appropriate number of AEDs? Are they strategically located and inspected regularly? 51. Do all occupied rooms have emergency lighting or flashlights with spare batteries, in case of power outages? 52. Do we have a method that allows employees, volunteers and visitors to summon emergency assistance quickly? STAIRS AND SIDEWALKS 53. Do we keep all stairs and sidewalks in good repair, including hand railings? 54. Have we examined all steps or stairs and addressed all hazards related to them (loose handrails, torn carpeting, poor illumination, etc.)? 55. Are all wheelchair ramps properly constructed and lighted?
5 Page 5 of 5 FIRE PREVENTION 57. Do we properly store all hazardous or flammable materials? 58. Do we use candles sparingly and extinguish them immediately after use? 59. Do we have an appropriate smoke and fire detection system? Does it automatically contact the fire department? 60. Are fire extinguishers inspected annually? CRISIS AND EMERGENCY PREPAREDNESS 61. Have we created a clear, easy-to-use crisis and emergency plan? Does it address such issues as fire, medical emergencies, accidents, violence and other crimes, weather emergencies, mechanical and utility emergencies? 62. Are copies of the emergency plan located where employees can quickly find and use it? 63. Have we created evacuation maps and posted them in high-visibility locations throughout the building? 64. Do we conduct evacuation procedures/drills? 65. Do we conduct lock down drills? 66. Do we conduct annual tests of our emergency plan to ensure that everyone knows how to implement the plan, if necessary? 67. Are our students and parents aware that we have a plan and do they know what to do in case of an emergency? COMMENTS Completed by: Date:
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