March 27, ADDENDA No. 1. VARIOUS FIRE SERVICES Richland County, Ohio
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1 March 27, 2019 ADDENDA No. 1 Subject: Richland County, Ohio Enclosed herewith is a copy of Addenda No. 1 for the subject project. This material will be included in the final agreement and will become a part of the Contract Documents. Please consider this information when preparing your bid for the subject project. Sincerely, Rachel Troyer Central Services Coordinator Enclosures
2 CONTRACT ADDENDA NO. 1 March 27, 2019 TO THE SPECIFICATIONS FOR COMMISSARY ITEMS RICHLAND COUNTY, OHIO A. The Addenda item(s) cover only the portion of the Documents specifically noted. All other wording remains in effect. B. The following item(s) are changed as listed below and on the attached revised page(s): ITEM 1. RICHLAND COUNTY REQUEST FOR PROPOSAL FOR, SUPPLEMENTAL INSTRUCTIONS, Page 3b, Pricing 6b (5) Sensitivity Testing, removed Jail AND Juvenile Only ITEM 2. RICHLAND COUNTY REQUEST FOR PROPOSAL FOR, Page 4h, ADDED ENGINEER GARAGE ANNUAL FIRE ALARM INSPECTION ITEM 3. RICHLAND COUNTY REQUEST FOR PROPOSAL FOR, Page 4i & 4j, changed 20 LB K to 6 Liter ITEM 4. RICHLAND COUNTY REQUEST FOR PROPOSAL FOR, SUPPLEMENTARY CONDITIONS, Page 10a, Contract Term/Renewal Terms, should read: The initial term of the contract will be in effect from May 1, 2019 through April 30, ITEM 5. RICHLAND COUNTY REQUEST FOR PROPOSAL FOR, Page 11a, MULTIPLE CHANGES -END OF SECTION-
3 CONTRACT Pricing The offeror shall provide pricing on proposal form on a scheduled basis as provided: a. Hood Suppression Systems; semiannual (per building as listed on proposal form) per occurrence. (1) Wet chemical Systems: Check gas valve, contacts, manual pulls, control head, change fusible links, relight appliances. (2) CO2 Suppression Systems: Check shutoff, time delay, manual pull, alarm, door releases, sprinkler water flow switches, bells, horns, and/or chimes, required recharge, hydro test or scheduled six (6) year maintenance. b. Fire alarm, Fire Hoses, Fire Doors, Sprinkler Systems, Sensitivity Testing (Jail ony) and Backflow inspections annual (per building as listed on proposal form). (1) Fire Alarm System: Check manual pulls, smoke detectors, duct detectors, sprinkler water flow switches, bells, horns, and/or chimes. (2) Fire Hoses: Visually check for any signs of damage, abuse, or need for testing or replacement (per Ohio Fire Code). (3) Fire Doors: Visually check cables, pulleys, manual pulls, for signs of damage or abuse. Change fusible links during each inspection, per occurrence. (4) Sprinkler Systems: Check all valves and alarms, check heads for any restrictions and/or buildup. (5) Sensitivity Testing (6) Backflow Inspections: Check Valve (7) Standpipe Testing: Jail Only (8) Fire Extinguishers: Cost per unit, annual maintenance, hydro testing, 5 and 6 year testing c. Troubleshooting: Troubleshooting shall be performed as needed to determine which equipment item, subassembly and/or electrical component has malfunctioned and priced on an hourly labor rate. d. Emergency Services (1) Emergency service shall be charged to Richland County, at the hourly charge quoted by the successful offeror in response to this Request for Proposal. (2) The hourly charges for Emergency service should include all costs related to providing the emergency service (i.e., transportation, travel time, personnel, etc.). Hourly charges for emergency services shall commence upon arrival at Richland County. (3) Emergency service response time of eight (8) hours shall be allowed, and accrue in the amount of the contractor s Emergency service hourly rates for each additional hour, or fraction thereof until Emergency service begins. No overtime will be paid by the county; we are not responsible for payment beyond the hourly charge quoted in the proposal. (4) Offerors must list the Emergency Service call-in rate and include the minimum hours charged. 3b
4 HEALTH DEPT ANNUAL FIRE ALARM INSPECTION APRIL 1, 2019 MARCH 31, 2021 TWO YEAR FIRST RENEWAL APRIL 1, 2021 MARCH 31, 2022 SECOND RENEWAL APRIL 1, MARCH 31, 2023 THIRD RENEWAL APRIL 1, 2023 MARCH 31, 2024 ANNUAL SENSITIVITY TESTING ANNUAL DRY CHEMICAL TESTING COMPUTER ROOM 5 YEAR INTERNAL PIPE INSPECTION GORMAN NATURE CENTER ANNUAL SPRINKLER SYSTEM 5 YEAR INTERNAL PIPE INSPECTION LONGVIEW ANNUAL FIRE ALARM INSPECTION ANNUAL SPRINKLER SYSTEM ANNUAL SENSITIVITY TESTING 5 YEAR INTERNAL PIPE INSPECTION ENGINEER GARAGE ANNUAL FIRE ALARM INSPECTION CITY OF ONTARIO ANNUAL FIRE EXTINGUISHER 4h
5 CONTRACT APRIL 1, 2019 MARCH 31, 2021 TWO YEAR FIRST RENEWAL APRIL 1, 2021 MARCH 31, 2022 SECOND RENEWAL APRIL 1, MARCH 31, 2023 THIRD RENEWAL APRIL 1, 2023 MARCH 31, 2024 TROUBLESHOOTING HOURLY LABOR EMERGENCY SERVICE LABOR (After normal Facility working hours) EMERGENCY SERVICES CALL-IN (List minimal Hours) ANNUAL FIRE EXTINGUISHER INSPECTION: 5 LB 10 LB 20 LB K 20 LB 6 YEAR ANNUAL FIRE EXTINGUISHER INSPECTION 5 LB 10 LB 20 LB 4i
6 CONTRACT ABC EXTINGUISHER COST PER UNIT APRIL 1, 2019 MARCH 31, 2021 TWO YEAR FIRST RENEWAL APRIL 1, 2021 MARCH 31, 2022 SECOND RENEWAL APRIL 1, MARCH 31, 2023 THIRD RENEWAL APRIL 1, 2023 MARCH 31, LB 10 LB 20 LB 20 LB K EXTINGUISHER COST PER UNIT 20 LB K EXTINGUISHER 5 YEAR MAINTENANCE INSPECTION 12 YEAR HYDRO TEST COST PER UNIT 5LB 10 LB 20 LB ANNUAL BACKFLOW INSPECTION JAIL, COURTHOUSE, CHILD SUPPORT, JUVENILE ATTENTION CTR., PEOPLES, CHILDREN SVS., DOG POUND, PARK BLDG., DAYSPRING, JFS & ANNEX, HEALTH DEPT., GORMAN NATURE CTR., LONGVIEW, ENGINEER, HIGHWAY GARAGE AND MAINTENANCE 4j
7 Request for Proposal RFP) SUPPLEMENTARY CONDITIONS 1. Contract Term/Renewal Terms The initial term of the contract will be in effect from May 1, 2019 through April 30, The contract will be for two years with three (3) one year renewals. The Contracting Authority shall have the option, to be exercised as hereinafter provided, to renew the term of this contract for three consecutive periods of one year each. Each one year renewal term shall be upon the same terms, covenants, options, and conditions as provided in these contract documents. The Contracting Authority may exercise its option to renew the contract by notifying the Contractor in writing of its election to renew the contract at least thirty days prior to the expiration of the initial term of the contract and at least thirty days prior to the expiration of any renewal term. If the Central Services fails to give the Contractor said written notice, the contract shall be cancelled on the termination date described in the agreement. 2. Contract Extension The Contracting Authority reserve the right to extend this contract sixty days beyond the termination date of the initial term and any renewal term. Said contract extension shall be upon the same terms, covenants, options, and conditions as provided in these contract documents. The Contracting Authority may exercise its option to extend the contract for sixty days by Central Services notifying the Contractor in writing of its election to extend the contract at least thirty days prior to the expiration of the initial term of the contract and at least thirty days prior to the expiration of any renewal term. 3. Right to Utilize Contract Any officer holder, department or agency that does not utilize this contract after the contract has started to run shall have the right to participate in the contract at any time during the initial term or any renewals thereof by contacting the customer service representative. 2. Service Plan The contractor shall furnish all labor required to keep the existing fire alarm system fully operational with a minimum down-time, including twenty-four (24) hour emergency service calls. Contractor shall have all the necessary licenses and/or permits to perform complete mechanical maintenance services within Richland County, Ohio and shall furnish only employees with the appropriate Ohio Fire Marshal Certification. Preventative maintenance and other maintenance service shall be accomplished between 8:00 am 4:00 pm, Monday through Friday, except County holidays. a. All service calls between scheduled preventive maintenance visits shall be at no additional charges above proposal prices. b. Contractor shall provide on call emergency service and shall respond within four (4) hours during Richland County normal working hours (8:00 a.m. 4:00 p.m., Monday through Friday) at no extra cost. c. Emergency service for hours other than above (4.b.) including overtime service shall be provided. Such service of this nature will be at a minimum and will only be required to return a unit of equipment to proper operational condition in a critical or emergency situation. The contractor shall be capable of responding at any time during the day or night. The contractor must have 10a
8 Request for Proposal RFP) EXHIBIT A CHILDREN SERVICES KEVIN GOSHE GORMAN NATURE 731 SCHOLL ROAD 2295 LEXINGTON AVENUE MANSFIELD, OHIO MANSFIELD, OHIO (419) (419) CHILD SUPPORT ENFORCEMENT HIGHWAY GARAGE: AGENCY (CSEA) 138 EAST STREET 161 PARK AVENUE WEST BELLVILLE, OHIO MANSFIELD, OHIO (419) (419) N. MAIN STREET DAYSPRING HOME MICHELLE SWANK MANSFIELD, OHIO MANSFIELD-OLIVESBURG ROAD (419) MANSFIELD, OHIO (419) N. WALNUT SHILOH, OHIO DOG POUND DANE HOWARD (419) N. HOME ROAD MANSFIELD, OHIO OLD LANDFILL BUILDING (419) CAIRNS ROAD MANSFIELD, OHIO ENGINEER ADAM GOVE (419) N. MULBERRY MANSFIELD, OHIO (419) CITY OF ONTARIO 555 N. STUMBO RD HEALTH DEPARTMENT RICHARD GREGA ONTARIO, OHIO LEXINGTON AVENUE (419) MANSFIELD, OHIO (419) CITY OF ONTARIO 3375 MILLIGAN RD JOB & FAMILY SERVICES (JFS) & ANNEX ONTARIO, OHIO CARMEN TORRENCE (419) PARK AVENUE EAST MANSFIELD, OHIO CITY OF ONTARIO (419) N. LEX-SPRINGMILL RD ONTARIO, OHIO WASTE WATER DIVISION AMANDA MILLER (419) FLEMMING FALLS RD MANSFIELD, OH (419) a
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