Fire Prevention and Response Program (FPP) Revision 5 March 2013 Reviewed July 2014

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1 Fire Prevention and Response Program (FPP) Revision 5 March 2013 Reviewed July Introduction. Fire can be represented by a simple equation: Fire = Ignition Source + Fuel + Oxygen. Without any one of these three elements, a fire cannot start. Likewise, during a fire, if you take away any one of these three elements, you can successfully put out a fire. It is Jacam Chemicals 2013, LLC s (Jacam) intent to prevent these three elements from reacting to produce a fire. Flammable and combustible material is used through our facility. This Fire Protection Program details the basic steps necessary to minimize the potential for fire occurring in the workplace. OSHA's Fire Prevention Plan regulation, found at 29 CFR , requires Jacam to have a written Fire Prevention Program (FPP). 2.0 Purpose. Although, prevention of fires in the workplace is the responsibility of everyone employed by Jacam, fire prevention must be monitored by each supervisor overseeing any work activity that involves a major fire hazard. Every effort will be made by Jacam to identify those hazards that might cause fires and establish a means for controlling them. This Fire Prevention Program (FPP) is in place at Jacam to control and reduce the possibility of fire and to specify the type of equipment to use in case of fire. The FPP communicates to employees, policies and procedures to follow when fires erupt. This material can be a significant fire hazard and must be monitored and controlled. The primary goal of this FPP is to reduce or eliminate fire in the workplace by heightening the fire safety awareness of all employees. A second goal of this FPP is to provide all employees with the information necessary to recognize hazardous conditions and take appropriate action before such conditions result in a fire emergency. The third goal is to provide all employees with the necessary knowledge and skills to successfully combat minor fires. The final goal is to provide employees with the knowledge and skills to recognize when and how to successfully evacuate the facility when necessary. 3.0 Scope. This FPP applies to all Jacam employees. Under this FPP, our employees will be informed of the FPP's purpose, preferred means of reporting fires, types of evacuations to be used in fire emergency situations, and the alarm/notification system. The FPP is closely tied to our Emergency Action Plan where procedures are described for emergency evacuation procedures. Exit route assignments, procedures to account for all employees after emergency evacuation has been completed, and rescue and medical duties for those employees who perform them are included in this plan. Please see the Emergency Action Plan for this information. The Fire Prevention Program (FPP) addresses the following issues: Major workplace fire hazards and proper handling and storage procedures for hazardous materials. Potential ignition sources and their control. The type of fire protection equipment necessary to control each major hazard. Procedures to control accumulations of flammable and combustible waste materials. Procedures for regular maintenance of safeguards installed on heat-producing equipment to prevent the accidental ignition of combustible materials. The name or job title of employees responsible for maintaining equipment to prevent or control sources of ignition or fires. The name or job title of employees responsible for the control of fuel source hazards. Training of employees of their responsibilities under this FPP, fire prevention and fire-fighting. 4.0 Policy. In order to prevent fires at our facilities and to minimize the damage of any fires that may occur all employees are responsible for the following: Follow all rules outlined in this FPP and training. Proper handling and storage of hazardous materials. Proper monitoring and controlling of fuel sources.

2 Ensure the safe handling, storage and use of flammable and combustible materials and sources of ignition. Know where fire-fighting equipment is and the proper use of this equipment. Advise your supervisor of any fire-fighting equipment that needs to be repaired. Advise your supervisor of any situation that may contribute to a fire. Know where all exits are at your facility and the quickest and safest evacuation route. Only use fire-fighting equipment on which you are trained. 5.0 Responsibilities. 5.1 Health, Safety and Environment Manager. The Health, Safety and Environment (HSE) Manager has the overall responsibility for the FPP. The written FPP is kept in the HSE s Manager s office. The HSE Manager will review and update the written FPP as necessary. The HSE Manager has the responsibility of ensuring that each Area Manager, District Manager, and Facility Manager has access to the policy. Additional copies of the FPP may be obtained from the HSE Manager. In addition to these duties the HSE Manager is also responsible for the following: Develop a written Fire Prevention Program for regular and after-hours conditions. Integrate the FPP with the general Emergency Action Plan covering the facility occupied. Train designated employees in the use of fire extinguishers and the application of medical first-aid techniques. Keep key management personnel home telephone numbers in a safe place in the facility for immediate use in the event of a fire. Distribute a copy of the list to all employees to be retained in their homes for use in communicating a fire occurring during non-working hours. 5.2 Facility Manager. Each Facility Manager will have available a copy of the most recent FPP. The Facility Manager will give a copy of the FPP, upon request, to any employee or their designated representatives, and any OSHA officials who want to see it. Facility Managers are responsible for communicating to the HSE Manager, any suggestions for improvements they, or their employees, may have of this FPP. In addition to these duties the Facility Manager is also responsible for the following: Determine fire hazards no less than twice a year. (See Appendix A). In the event of a fire immediately notify the local police and fire department in the municipality in which the facility is located, the HSE Manager and the building owner / superintendent. Distribute procedures for reporting a fire, the location of fire exits, and exit routes to each employee. Conduct a drill to acquaint the employees with fire procedures and to judge their effectiveness at least once a year. (Appendix B) Send a report to the HSE Manager. Satisfy all local fire codes and regulations specified. Decide to have employees and non-employees remain in or evacuate the facility in the event of a fire. Inspect fire extinguishers to ensure they are operating properly. Maintain equipment and system installed on heat-producing equipment to prevent accidental ignition of combustible materials. Control the accumulation of flammable and combustible waste materials and residues so that they do not contribute to fires. If evacuation is deemed necessary, the Facility Manager ensures that: o All employees are notified and evacuated and a head count is taken to confirm total evacuation of all employees. o When practical, equipment is placed and locked in storage rooms or desks for protection. o The building owner is contacted, informed of the action taken and asked to assist in coordinating security protection. o Security measures to protect employee records and property are arranged as necessary. 5.3 Supervisors. Supervisors will ensure that all of their personnel receive required training. Supervisors will report any near misses or accidents to the HSE Manager. Supervisors will communicate to the HSE Manager any suggestions they, or their employees, may have for improving this FPP. 2

3 6.0 Equipment Covered. 6.1 Fire Extinguishers Fire extinguishers are manually operated, portable devices that discharge an extinguishing agent when properly activated. Fire extinguishers are to be used only for the type of fire for which they are designed. (See Table 1, pg. 4.) They are designed as a method of controlling a fire during a time between discovery and arrival of the fire department Personnel will be familiar with the location and type of extinguishers in their work areas It is unsafe for personnel to use a fire extinguisher to control a fire if they have not taken a fire extinguisher training course conducted by Jacam. Personnel who have not been trained in the use of fire extinguishers shall not attempt to use them Portable fire extinguishers are placed in all Jacam facilities and in all Jacam field vehicles Fire extinguishers must be mounted, kept fully charged and in their designated places The extinguishers will not be obstructed or obscured from view. A map indicating the locations of all locations of all fire extinguishers for Jacam is located in the appendix corresponding to the facility (Appendix C) The fire extinguishers will also be inspected by the Facility Manager or his designee, at least monthly, to ensure that they are in their designated places, fully charged, have not been tampered with or actuated, and are not corroded or otherwise impaired. If any fire extinguisher needs to be recharged or replaced the Facility Manager will immediately contact the company responsible for servicing the facility s fire extinguishers to have them either replaced or recharged. Field employees will conduct a check of their fire extinguishers, no less than monthly, as well to ensure that they are properly charged and in good condition noting the items previously set forth in this Section. A field employee whose fire extinguisher is not fully charged will be provided with a spare fire extinguisher until a fully charged fire extinguisher is returned to him. Contact the HSE Manager for assistance in acquiring fire extinguishers. Supervisors will ensure that all field employees have their fire extinguishers inspected annually by a qualified vendor Also, the Facility Manager at all facilities in coordination with the HSE Manager, will ensure that fire extinguishers are inspected annually by an outside vendor in compliance with 29 CFR The Facility Manager will maintain an Annual Maintenance Certification Record in compliance with this regulation. 6.2 Other Equipment. The location of all hydrants, hose houses, portable fire extinguishers, and other fire protective equipment shall be properly marked with arrows and signs. 3

4 Table 1. Effective extinguishers for burning materials. Class of fire Class A Class B Class C Class D Class K Characteristics of burning materials Ordinary combustible materials, such as cellulose products, wood, paper, cloth, plastics, or rubber Flammable or combustible liquids, such as oils, gasoline, alcohol, and solvents a Energized electrical equipment or wiring b Burning magnesium, thorium, uranium, potassium, or sodium metals Fires in cooking appliances involving combustible media (oils and fats) Extinguisher Water, multipurpose dry chemical (ABC), or Halogenated Agent Carbon dioxide, Halogenated Agent, or dry chemical (BC or ABC) a Carbon dioxide, Halogenated Agent, or dry chemical (BC or ABC) b G-1 powder (special graphite) or Met-L-X (sodium chloride) Wet Chemical a Do not use water on a flammable or combustible liquid fire because it will spread and accelerate the fire. An explosion may result if water is used. b Do not use water on energized electrical equipment. Many electrical fires involving personal computers, photocopiers, or similar equipment can be controlled by safely turning off the equipment's power. 7.0 Procedures. 7.1 Determining Fire Hazards and Prevention. Upon the issuance of this FPP and no less than twice a year, each Facility Manager will determine fire hazards. This Section consists of two steps: first, identifying the existing fire hazards in the workplace and, second, taking action to resolve them. The inspection checklist, in Appendix A, provides a guide for precise fire-safe practices that must be followed. The location of these major fire hazards are denoted in the applicable facility Appendix (Appendix C). Also included in this Appendix is a listing of the personnel responsible for the maintenance of the equipment and systems installed to prevent or control fires. Any fire hazard that is discovered that can be remedied will be remedied as soon as possible. The remaining hazards will be added to the list in the appropriate facility Appendix. 7.2 Flammable and Combustible Materials. Certain types of substances can ignite at relatively low temperatures or pose a risk of catastrophic explosion if ignited. Such substances obviously require special care and handling Class A Combustibles. These include common combustible materials (wood, paper, cloth, rubber, plastics) that can act as fuel and are found in non-specialized areas such as offices. To handle Class A combustibles safely: Dispose of waste daily. Keep trash in metal-lined receptacles with tight-fitting covers (metal wastebaskets that are emptied every day do not need to be covered). Keep work areas clean and free of fuel paths that could allow a fire to spread. 4

5 Keep combustibles away from accidental ignition sources, such as hot plates, soldering irons, or other heat- or spark-producing devices. Store paper stock in metal cabinets. Store rags in metal bins with self-closing lids. Do not order excessive amounts of combustibles. Make frequent inspections to anticipate fires before they start. Wooden pallets will not be stacked over 6 feet tall. If feasible, extra pallets will be stored outside away from buildings or in separate buildings to reduce the risk of fire hazards. Piles of combustible materials shall be stored away from buildings and located apart from each other sufficiently to allow fire-fighting efforts to control an existing fire. Water and multi-purpose dry chemical (ABC) are approved fire extinguishing agents for Class A combustibles Class B Combustibles. These include flammable and combustible liquids (oils, greases, tars, oilbased paints, and lacquers), flammable gases, and flammable aerosols. To handle Class B combustibles safely: Use only approved pumps, taking suction from the top, to dispense liquids from tanks, drums, barrels, or similar containers (or use approved self-closing valves or faucets). Class I flammable liquids must not be dispensed into containers unless the nozzle and container are electrically interconnected by contact or by a bonding wire. Either the tank or container must be grounded. Store, handle, and use Class B combustibles only in approved locations where vapors are prevented from reaching ignition sources such as heating or electric equipment, open flames, or mechanical or electric sparks. Do not use a flammable liquid as a cleaning agent inside a building (the only exception is in a closed machine approved for cleaning with flammable liquids). Do not use, handle, or store Class B combustibles near exits, stairs, or any other areas normally used as exits. Do not weld, cut, grind, or use unsafe electrical appliances or equipment near Class B combustibles. Do not generate heat, allow an open flame, or smoke near Class B combustibles. Know the location of and how to use the nearest portable fire extinguisher rated for Class B fire. Bulk quantities of flammable liquids shall be stored outdoors and away from buildings. Smaller quantities are subsequently brought into a mixing room where they are prepared for use. The mixing room shall be located next to an outside wall equipped with explosion relief vents. The room shall also have sufficient mechanical ventilation to prevent the accumulation of flammable vapor concentration in the explosive range. Small quantities (limited to an amount necessary to perform an operation for one working shift) of flammable liquids shall be stored in, and also dispensed from, approved safety containers equipped with vapor-tight, self-closing caps, screens or covers. Flammable liquids shall be stored away from sources that can produce sparks. Flammable liquids shall only be used in areas having adequate and, if feasible, positive ventilation. If the liquid is highly hazardous, the liquid shall only be used in areas with a local exhaust ventilation. Flammable liquids shall never be transferred from one container to another by applying air pressure to the original container. Pressurizing such containers may cause them to rupture, creating a serious flammable liquid spill. When dangerous liquids are being handled, a warning sign will be posted near the operation, notifying other employees and giving warning that open flames are hazardous and are to be kept away. The storage and usage areas will include fire-resistive separations, automatic sprinklers, special ventilation, explosion-relief valves, separation of incompatible materials, and the separation of flammable materials from other materials. 5

6 Do not use water to extinguish Class B fires caused by flammable liquids. Water can cause the burning liquid to spread, making the fire worse. To extinguish a fire caused by flammable liquids, exclude the air around the burning liquid. The following fire extinguishing agents are approved for Class B combustibles: carbon dioxide and multi-purpose dry chemical (ABC). 8.0 Storage and Handling Procedures 8.1 The storage of material shall be arranged such that adequate clearance is maintained away from heating surfaces, air ducts, heaters, flue pipes, and lighting fixtures. All storage containers or areas shall prominently display signs to identify the material stored within. Storage of chemicals shall be separated from other materials in storage, from handling operations, and from incompatible materials. All individual containers shall be identified as to their contents. 8.2 Only containers designed, constructed, and tested in accordance with the U.S. Department of Transportation specifications and regulations are used for storage of compressed and liquefied gases. Compressed gas storage rooms will be areas reserved exclusively for that purpose with good ventilation and at least 1 hour fire resistance rating. The gas cylinders shall be secured in place and stored away from any heat or ignition source. Pressurized gas cylinders shall never be used without pressure regulators. 9.0 Drums and Drum-Storage Areas The following precautions will be observed for drums and drum-storage areas: Store drums in the vertical position. Completely empty and cleaned drums may be stored in the horizontal position with drum bungs at 9 & 3 Keep drum bungs closed when liquids are not being transferred into or out of drums. Shield drums from sunlight. When transferring flammable liquids into steel drums, make sure drums are properly bonded and grounded. Allow a minimum distance of 25 ft between a drum-storage area and a building. No minimum distance requirement applies to a drum-storage area that faces a blank masonry wall. For further guidance, contact the HSE Manager. Post a NO SMOKING sign in a drum-storage area. Keep an emergency spill kit near a drum-storage area. The kit consists, at a minimum, of a garbage can, dustpan, whiskbroom, and absorbing compound. Install a 20-lb, dry-chemical fire extinguisher no less than 10 ft and no more than 50 ft from a drumstorage area. Contact the HSE Manager Powered Industrial Trucks The type of industrial truck being used shall be approved for use within any building storing hazardous materials. All refueling operations shall be conducted outside and away from storage of flammable materials. Areas that are used for maintenance and battery charging of electrical trucks should be separated from storage areas Welding, Cutting and Open Flame Work 11.1 Welding and other hotwork will only be permitted in those areas authorized by the HSE Manager. See Hotwork Program Prior to welding, the floors will be swept clean. If practical, welding and cutting operations shall be conducted in well-ventilated rooms with a fire-resistant floor. If this practice is not feasible the Maintenance Manager or the HSE Manager shall ensure that the work areas have been surveyed for fire 6

7 hazards; the necessary precautions taken to prevent fires; and issue a hot permit. This hot permit shall only encompass the area, item and time which is specified on it Welding is not to be performed over wooden or other combustible type floors. Welding also will not be permitted in or near areas containing flammable or combustible materials (liquids, vapors, or dusts). Welding will not be permitted in or near closed tanks that contain or have contained flammable liquids unless they have been thoroughly drained, purged and tested free from flammable gases or vapors. Welding shall not begin until all combustible materials have been removed at least 35 feet from the affected areas, or if unable to relocate, covered with a fire retardant covering. Openings in walls, floors, or ducts shall be covered if located within 35 feet of the intended work area. Welding will not be permitted on any closed containers Fire extinguishers will be provided at each welding or cutting operation The facility supervisor will ensure the following: Cutting and welding are done by authorized personnel in designated cutting and welding areas whenever possible. Adequate ventilation is provided. Torches, regulators, pressure-reducing valves, and manifolds are UL listed or FM approved. Oxygen-fuel gas systems are equipped with listed and/or approved backflow valves and pressurerelief devices. Cutters, welders, and helpers wear eye protection and protective clothing as appropriate. Cutting or welding is prohibited in explosive atmospheres of gases, vapors, or dusts where explosive atmospheres could develop from residues or accumulations in confined spaces. Cutting or welding is prohibited on metal walls, ceilings, or roofs built of combustible sandwich-type panel construction or having combustible covering. Confined spaces such as tanks are tested to ensure that the atmosphere is not over 10 percent of the lower flammable limit before cutting or welding in or on the tank. When cutting or welding is done on small tanks, piping, or containers that cannot be entered, they are cleaned, purged, and tested before starting the work Open Flames 12.1 No open flames will be permitted in or near where spray painting is being done. When indoor spraypainting work needs to be performed outside of standard spray-painting booths, adequate ventilation will be provided. All potential ignition sources will be eliminated No open torch of any kind should be used near any Jacam warehouse or manufacturing facility without special permit Smoking cigarettes, cigars and pipes is not permitted at Jacam manufacturing, warehouse, office or lab facilities, except in designated areas. Rigid enforcement will be maintained at all times. Facility supervisors will enforce observance of permissible and prohibited smoking areas for employees and outside visitors to the workplace. Fire-safe, metal containers will be provided where smoking is permitted. No-smoking areas will be checked periodically for evidence of discarded smoking materials Static Electricity 13.1 Jacam recognizes that it is impossible to prevent the generation of static electricity in every situation, but the company realizes that the hazard of static sparks can be avoided by preventing the buildup of static charges. One or more of the following preventive methods will be used: grounding, bonding, maintaining a specific humidity level (usually percent), and ionizing the atmosphere. 7

8 13.2 Where a static accumulating piece of equipment is unnecessarily located in a hazardous area, the equipment will be relocated to a safe location rather than attempt to prevent static accumulation Potential Ignition Sources Ensure that utility lights always have some type of wire guard over them. Don t misuse fuses. Never install a fuse rated higher than specified for the circuit. Investigate any appliance or equipment that smells strange. Space heaters, microwave ovens, hot plates, coffee makers and other small appliances shall be rigidly regulated and closely monitored. The use of extension cords to connect heating devices to electric outlets shall be prohibited. If a hot or under inflated tire is discovered, it should be moved well away from the vehicle. As an alternative, the driver should remain with (not in) the vehicle until the tire is cool to the touch, and then make repairs. If a vehicle is left with a hot tire, the tire might burst into flames and destroy the vehicle and load Electrical Fire Hazards 15.1 Electrical system failures and the misuse of electrical equipment are leading causes of workplace fires. Fires can result from loose ground connections, wiring with frayed insulation, or overloaded fuses, circuits, motors, or outlets To prevent electrical fires, employees should: Make sure that worn wire is replaced. Use only appropriately rated fuses. Never use extension cords as a substitute for wiring improvements. Use only approved extension cords i.e., those with the Underwriters Laboratory (UL) or Factory Mutual (FM) label. Check electrical equipment to ensure that it is either properly grounded or double insulated Portable Heaters All portable heaters must be approved by the HSE Manager. Portable electric heaters must have tip-over protection that automatically shuts off the unit when it is tipped over. Adequate clearance between the heater and combustible furnishings or other materials must be maintained Office Fire Hazards Fire risks are not limited to Jacam s industrial facilities. Fires in offices have become more likely because of the increased use of electrical equipment, such as computers and fax machines. Employees should avoid overloading circuits with office equipment and turn off nonessential electrical equipment at the end of the workday. Storage areas should be kept clear of rubbish and extension cords should not be placed under carpets. Trash and paper set aside for recycling should not be allowed to accumulate Housekeeping and Other Preventative Techniques In addition to previously mentioned fire prevention techniques and procedures, the following are housekeeping techniques and procedures to prevent occurrences of fire. See also Table 2. Keep storage and working areas free of trash. Place oily rags in covered containers and dispose of daily. Do not use gasoline or other flammable solvent or finish to clean floors. Use noncombustible oil-absorptive materials for sweeping floors. Dispose of materials in noncombustible containers that are emptied daily. Remove accumulation of combustible dust. 8

9 Don t refuel gasoline-powered equipment in a confined space, especially in the presence of equipment such as furnaces or water heaters. Don t refuel gasoline-powered equipment while it is hot. Follow proper storage and handling procedures. Ensure combustible materials are present only in areas in quantities required for the work operation. Clean up any spill of flammable liquids immediately. Ensure that if a worker s clothing becomes contaminated with flammable liquids, these individuals change their clothing before continuing to work. Post No Smoking caution signs near the storage areas. Report any hazardous condition, such as old wiring, worn insulation and broken electrical equipment, to the facility supervisor. Keep motors clean and in good working order. Don t overload electrical outlets. Ensure all equipment is turned off at the end of the workday. Maintain the right type of fire extinguisher available for use. Use the safest cleaning solvents (nonflammable and nontoxic) when cleaning electrical equipment. Ensure that all passageways and fire doors are unobstructed. Stairwell doors shall never be propped open, and materials shall not be stored in stairwells. Periodically remove spray over residue from walls, floors, and ceilings and ventilation ducts. Don t allow material to block automatic sprinkler systems, or to be piled around fire extinguisher locations. To obtain the proper distribution of water, a minimum of 18 inches of clear space must be maintained below sprinkler deflectors. If there are no sprinklers, a 3 foot clearance between piled material and the ceiling must be maintained to permit use of hose streams. These distances must be doubled when stock is piled higher than 15 feet. Check daily for any discarded lumber, broken pallets or pieces of material stored on site and remove properly. Immediately report any pile of material which falls into an aisle or clear space. Use weed killers that are not toxic and do not pose a fire hazard. Minimize the storage of combustible materials. Make sure that doors, hallways, stairs, and other means of egress are kept free of obstructions. Dispose combustible waste in covered, airtight metal containers. Use and store flammable materials in well-ventilated areas away from ignition sources. Keep incompatible i.e., chemically reactive substances away from each other. Perform hot work e.g., working with an open flame or other ignition sources in well-ventilated areas. Keep equipment in good working order e.g., inspecting electrical wiring and appliances regularly and keeping motors and machine tools free of dust and grease. Ensure that heating units are safeguarded. Report and repair all gas leaks immediately. Repair and clean up flammable liquid leaks immediately. Keep work areas free of dust, lint, sawdust, scraps, and similar material. Table 2 Common sources of ignition that cause fires in the workplace, examples in each case, and preventive measures. Sources of Ignition Examples Preventive Measures Electrical equipment Friction Electrical defects, generally due to poor maintenance, mostly in wiring, motors switches, lamps and hot elements. Hot bearings, misaligned or broken machine, parts poor adjustment. Use only approved equipment. Follow National Electrical Code. Establish regular maintenance. Follow a regular schedule of inspection, maintenance and lubrication. 9

10 Open flames Smoking and matches Static electricity Hot surfaces Cutting and welding torches, gas oil burners, misuse of gasoline torches. Dangerous near flammable liquids and in areas where combustibles are stored or used. Occurs where liquid flows from pipes. Exposure of combustibles to furnaces, electric lamps or irons. Follow established welding precautions. Keep burners clean and properly adjusted. Do not use open flames near combustibles. Smoke only in permitted areas. Make sure matches are out. Use appropriate receptacles. Ground equipment. Use static eliminators. Humidify the atmosphere. Provide ample clearances, insulation, air. Check heating apparatus prior to leaving it unattended Containment and Evacuation Fire Barriers. Fire barriers, such as fire doors and windows, fire dampers, and firewalls, are placed in strategic locations to block the spread of smoke and fire. The following requirements concerning fire barriers shall be observed: Fire doors shall never be blocked or wedged open. Fire doors shall be allowed to operate freely and without obstructions. Fire doors contain labels from testing laboratories that shall never be removed or painted over. All penetrations made in walls and floors to accommodate piping, electrical conduit, wiring, or ducts shall be properly sealed with approved fire-stopping materials. Ceiling tiles removed to accommodate maintenance or construction activities shall be replaced at the completion of the job or whenever work on the project is significantly delayed (i.e., two weeks or longer) Means of Egress. Egress systems provide building occupants with a safe way out of the building and the Fire Department with a way into buildings when responding to emergencies. To maintain the integrity of egress systems, the requirements below shall be observed Corridors. When used as part of an egress system, corridors shall have a minimum clear width of 44 in. in office buildings and 36 in. in laboratory buildings. In certain cases, corridors in existing laboratory or shop buildings may be permitted to have a clear width of 28 in Exit Doors. An exit door and the routes to it shall be illuminated and properly identified with appropriate signs. Emergency lighting may also be required. Do not use locks or fastening devices that would prevent free escape from the building. An exit door shall be able to be opened with a single operation. Do not use locks requiring multiple operations or special knowledge or effort to open. Minimum door width shall not be less than 28 in. For new doors, contact the HSE Manager for requirements. An exit door and the floor area on both sides of it shall be kept clear and accessible at all times Emergency and Fire Reporting and Response 20.1 Fire Department Access Proper access to all Jacam facilities is important to ensure a timely response to emergencies. Vehicles are not allowed to park in a fire lane under any circumstances. 10

11 20.2 Emergency Reporting When you report an emergency, the emergency dispatcher may request only brief information at first then put you on hold to dispatch the Fire Department. Do not hang up at this time, as the dispatcher will ask you for more detailed information When calling the fire department: Call 911 (or the number listed in the appendix for your facility). Briefly state what happened and where it happened. Indicate if anyone was hurt and, if so, how badly. Give your name and the extension from which you are calling; do not hang up until the dispatcher instructs you to do so. Wait in the area, if it is safe to do so, until the Fire Department arrives to provide information to the incident commander. At the plant have someone meet Fire Department personnel at the entrance to guide them to the scene. The emergency dispatcher may need the following additional information for specific types of emergencies: Fires o What is burning? o Is the fire small or large? Emergency medical assistance o Is the person conscious or unconscious? o How many people are injured? Hazardous spills o What is the name of the material spilled? (Include the correct spelling, if known.) o Is the material a liquid, solid, or gas? o Has anyone been exposed to the material? o Has the flow of the material been stopped? In addition, report any actions that may have been or are being taken (e.g., attempts to extinguish the fire, evacuation of the area, and administration of CPR). This information will help emergency response personnel anticipate actions that may be required upon arrival. Also, if possible have specific MSDSs available for fire personnel Training Frequency. All affected employees will receive initial training on fire prevention and safety and at least annually thereafter Personnel. Training will be conducted by the HSE Manager or his designee. Managers and supervisors will also give all their employees a thorough briefing and demonstration Content. Training will consist of in-class, if possible, computer based and hands on training followed by a fire drill. (See Appendix B). The drill may be conducted at the time of the class training or any time thereafter. Training shall consist of a combination of formal instruction (e.g., lecture, discussion, interactive computer learning, videotape, written material). Training will include the following: 1. Fire hazards to which an employee is exposed with incipient fire fighting 2. What to do if employee discovers a fire 3. Demonstration of alarm, if more than one type exists 11

12 4. How to recognize fire exits 5. Evacuation routes 6. Assisting employees with disabilities 7. Use of hand-held fire extinguisher 8. Measures to contain fire (e.g., closing office doors, windows, etc. in immediate vicinity) a. Types of fire b. Types of fire prevention c. Location of fire prevention equipment d. Limitations of fire prevention equipment e. Proper care and maintenance of assigned fire prevention equipment f. Whether to fight or flee g. Head count procedures (see EAP for details) h. Return to building after the "all-clear" signal i. Those parts of the FPP necessary for self-protection 21.4 Certification. The HSE Manager certifies in writing that the employee has received and understands the fire protection training Retraining. Employees must demonstrate an understanding of the training and the ability to use equipment properly before they are allowed to perform work requiring the use of the equipment. If the HSE Manager or any Supervisor has reason to believe an employee does not have the understanding or skill required, the employee must be retrained Recordkeeping. The HSE Manager will keep records of all training and evaluation. Originals of all incident reports will be maintained by the HSE Manager with a copy being retained by the plant or warehouse manager. Checklists will be maintained by the plant, lab, office or warehouse manager. Issue Date: 2005 Pages: 22 Approvals: Date Michael Mims, Performance & HSE Director A -/7YV Date X:\Safety Programs\Revamped\Fire Prevention Program 2013.docx 12

13 Appendix A Fire Prevention 13

14 Fire Prevention Checklist General Fire Prevention Checklist Use this checklist to ensure fire prevention measures conform with the general fire prevention requirements found in OSHA standards. 1. Is the local fire department acquainted with your facilities, its location, and specific hazards? Yes No N/A 2. If you have a fire alarm system, is it tested at least annually? 3. If you have interior stand pipes and valves, are they inspected regularly? 4. If you have outside private fire hydrants, are they flushed at least once a year and on a routine preventive maintenance schedule? 5. Are fire doors and shutters in good operating condition? 6. Are fire doors and shutters unobstructed and protected against obstructions, including their counterweights? 7. Are automatic sprinkler system water control valves and air and water pressure checked weekly or periodically? 8. Has responsibility for the maintenance of automatic sprinkler systems been assigned to an employee or contractor? 9. Are sprinkler heads protected by metal guards? 10. Is proper clearance maintained below sprinkler heads? 11. Are portable fire extinguishers provided in adequate number and type? 12. Are fire extinguishers mounted in readily accessible locations? 14

15 13. Are fire extinguishers recharged regularly with the recharge date noted on an inspection tag? 14. Are employees periodically instructed in the use of extinguishers and fire protection procedures? Exits Checklist Use this checklist to evaluate Jacam's compliance with OSHA's standard on emergency egress. 15. Are all exits marked with an exit sign and illuminated by a reliable light source? 16. Are the directions to exits, when not immediately apparent, marked with visible signs? 17. Are doors, passageways, or stairways that are neither exits nor access to exits, and which could be mistaken for exits, marked NOT AN EXIT or other appropriate marking? 18. Are exit signs provided with the word EXIT in letters at least five inches high and with lettering at least one inch wide? 19. Are exit doors side-hinged? 20. Are all exits kept free of obstructions? 21. Are at least two means of egress provided from elevated platforms, pits, or rooms where the absence of a second exit would increase the risk of injury from hot, poisonous, corrosive, suffocating, flammable, or explosive substances? 22. Is the number of exits from each floor of a building and from the building itself appropriate for the building occupancy? (NOTE: Do not count revolving, sliding, or overhead door when evaluating whether there are sufficient exits.) 23. Are exit stairways that are required to be separated from other parts of a building enclosed by at least one-hour fire-resistant walls and at least two-hour fire-resistant walls in buildings over four stories high? 24. Is the slope of ramps used as part of emergency building exits limited to one foot vertical and 12 feet horizontal? 15

16 25. Are glass doors or storm doors fully tempered and do they meet the safety requirements for human impact? 26. Can exit doors be opened from the direction of exit travel without the use of a key or any special knowledge or effort? 27. Are doors on cold storage rooms provided with an inside release mechanism that will release the latch and open the door even if it's padlocked or otherwise locked on the outside? 28. Where exit doors open directly onto any street, alley, or other area where vehicles may be operated, are adequate barriers and warnings provided to prevent employees from stepping into the path of traffic? 29. Are doors that swing in both directions and are located between rooms where there is frequent traffic equipped with glass viewing panels? Flammable and Combustible Material Checklist Use this checklist to evaluate Jacam s compliance with OSHA's standards on flammable and combustible materials: 30. Are combustible scrap, debris, and waste materials, such as oily rags, stored in covered metal receptacles and removed from the worksite promptly? 31. Are approved containers and tanks used for the storage and handling of flammable and combustible liquids? 32. Are all connections on drums and combustible liquid piping vapor and liquid tight? 33. Are all flammable liquids kept in closed containers when not in use? 34. Are metal drums of flammable liquids electrically grounded during dispensing? 35. Do storage rooms for flammable and combustible liquids have appropriate ventilation systems? 16

17 36. Are NO SMOKING signs posted on liquefied petroleum gas tanks? 37. Are all solvent wastes and flammable liquids kept in fire-resistant covered containers until they are removed from the worksite? Yes No N/A 38. Is vacuuming used whenever possible rather than blowing or sweeping combustible dust? 39. Are fuel gas cylinders and oxygen cylinders separated by distances or fire-resistant barriers while in storage? 40. Are fire extinguishers appropriate for the materials in the areas where they are mounted? 41. Are appropriate fire extinguishers mounted within 75 feet of outside areas containing flammable liquids and within 10 feet of any inside storage area for such materials? 42. Are extinguishers free from obstruction or blockage? 43. Are all extinguishers serviced, maintained, and tagged at least once a year? 44. Are all extinguishers fully charged and in their designated places? 45. Where sprinkler systems are permanently installed, are the nozzle heads directed or arranged so that water will not be sprayed into operating electrical switchboards and equipment? 46. Are NO SMOKING signs posted in areas where flammable or combustible materials are used or stored? 47. Are safety cans used for dispensing flammable or combustible liquids at the point of use? 48. Are all spills of flammable or combustible liquids cleaned up promptly? 17

18 49. Are storage tanks adequately vented to prevent the development of an excessive vacuum or pressure as a result of filling, emptying, or temperature changes? 18

19 Appendix B Fire Drill / Incident Report 19

20 Fire Drill / Incident Report Actual Fire Drill Other Fire Alarm Total Staff Participating: Date / / Time a.m. p.m. Facility Identification Describe Fire / Drill Scenario. Personnel Involved Office Employees Manufacturing Maintenance Field Visitors Delivery Critique Actions Taken (Write a brief discussion for any answer marked no). Yes No N/A Action Comments Call for HELP. Rescue anyone in immediate danger. Yell CODE RED. Pull fire alarm. Call 911 or designated number. Say There is a fire / drill in Bldg., Unit Describe extent of fire & actions being taken, & state your name Briefly state what happened and where it happened. Indicate if anyone was hurt and, if so, how badly. Give your name and the extension from which you are calling; do not hang up until the dispatcher instructs you to do so. 20

21 Yes No N/A Action Comments Evacuation to point of safety. Confine fire compartment (close doors, windows, openings, etc). Extinguish. Evacuation to point of safety. Wait in the area, if it is safe to do so, until the Fire Department arrives to provide information to the incident commander. At the facility have someone meet Fire Department personnel at the entrance to guide them to the scene. Coordination with HSE Manager or Facility Contact and Fire Department. Evacuation times Time Time Elapsed Time of alarm: Time ready at staging point: min Time evacuated to safety point: + min Total time to evacuate: = min Were there any problems with evacuation? How could evacuation time be approved? Followup. Yes No N/A Action Comments Employees returned to work. Date: / / Time: am pm Comments. Smoke vented from building. Fire extinguishers replaced. Other. Item Yes No N/A Comments Reported Item to Electrical Receptacles in good repair Grounded plugs Extinguisher Pressurized (in the green) In place Accessible (not blocked) 21

22 Item Yes No N/A Comments Reported Item to Access keys Evacuation Plan Displayed Current Exits Clear/ unobstructed Exit keys Signs fully lit Stairwell lights lit Oxygen Signs posted Corridors Clear Emergency Lights, Flashlights In place Working / Operational Fire Doors Closing Properly Unobstructed Combustibles Properly stored Fire drills test staff knowledge of: 1. Use and functioning of fire alarm systems (where such alarms are available) 2. Transmission of alarms (where such alarms are available) 3. Containment of smoke and fire 4. Transfer to areas of refuge 5. Fire extinguishment 6. Specific fire-response duties 7. Preparation for building evacuation Person Completing Report: Phone: Location: 22