CALENDAR & TIMELINE
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1 CALENDAR & TIMELINE
2 CALENDAR SUN MON TUES WEDNES THURS FRI SATUR DECEMBER CONTRACTED MOVE-IN BEGINS CHRISTMAS EVE CHRISTMAS 31 NEW YEAR S EVE SUN MON TUES WEDNES THURS FRI SATUR NEW YEAR S JANUARY PRESS PRESS 16 PRESS AUTOMOBILI-D INDUSTRY INDUSTRY CHARITY AUTOMOBILI-D PRESS EVENTS AUTOMOBILI-D PRESS EVENTS PRESS EVENTS GALLERY AUTOMOBILI-D AUTOMOBILI-D AUTOMOBILI-D GALLERY GALLERY MLK AUTOMOBILI-D EDUCATION WXYZ FAMILY FACE EXPO THE GALLERY EVENT AUTOMOBILI-D FACE EXPO MOVE-OUT BEGINS 7:01 p.m C A L E N D A R & T I M E L I N E 1 2
3 TIMELINE Due 60 days prior to your move-in: Certificate of Insurance (See Indemnification/Insurance ) Due to Conti-HTE/Cobo Electrical 30 days prior to your move-in: Electrical Requirements (permit holder and load calculation schedule) Due 21 days prior to your move-in: Fire Marshal Material Submission Form (2AS) Due two weeks prior to your move-in: Convention & Show Services (CSS) Third Party Billing Form, Deposits and Limitations of Liability AT&T Phone Services Due to Cobo Center and Convention & Show Services (CSS) 10 days prior to your move-in (or December 1st, whichever comes first) Copies of all floor plans approved by NAIAS, Detroit Fire Marshal, and the Cobo Center Review Engineer OCTOBER 2017 October 30 Freight accepted at Convention & Show Services (CSS) warehouse Convention & Show Services (CSS) - Exhibitor Appointed Contractor form due NOVEMBER 2017 November 1 Submit drawings for structural review to Cobo Center s Review Engineer Preliminary Floor Plans due to Exhibit Compliance Department for Approval * Show Management reserves the right to disallow or remove structures deemed inappropriate if exhibit modifications are received after today Corp & Media Credential Registration begins November 6 Hall A early move-in * * EARLY move-in rates apply, contact Andrea Trudeau for rates November 13 Hall B early move-in * * EARLY move-in rates apply, contact Andrea Trudeau for rates November 14 Hall C, Hall D early move-in * * EARLY move-in rates apply, contact Andrea Trudeau for rates November 16 November 17 November 27 Centerplate - food and beverage orders due McNabb - carpet order due Reminder to submit press load drawings for structural and load analysis, if not yet submitted DECEMBER 2017 December 1 December 13 December 24 Submit Form 7AS - Entertainment Schedule Contracted move-in begins Centerplate - signed contracts, agreements, and payments due * * Orders placed after this date additional 20% charge Christmas Eve (NAIAS staff office closed) C A L E N D A R & T I M E L I N E 1 3
4 DECEMBER 2017 Continued December 25 December 29 December 31 JANUARY 2018 January 1 January 8 January 9 January 10 January 11 January 12 January 13 January 14 January 15 January 16 Christmas Day (NAIAS staff office closed) Booth cleaning orders due for advanced prices Centerplate - Food and Beverage floor plans due New Year s Eve (NAIAS staff office closed) New Year s Day (NAIAS staff office closed) Fire Marshal and Johnson Controls must approve any smoke used in exhibits * Fire Marshal section v Perimeter Security begins Convention & Show Services (CSS) - press conference orders due Emergency lighting and fire alarm systems must be operational and ready for inspection Emergency lighting and fire alarm system testing Emergency lighting and fire alarm system testing Emergency lighting and fire alarm system testing Protective covering over display carpet scheduled for removal in preparation for aisle carpet installation. Aisle carpet installation begins at 7 p.m. Emergency lighting and fire alarm testing All exhibit construction must be complete The Gallery (a ticketed event)...6 p.m. 11 p.m. Press Preview: Press Conference Schedule TBD Corporate Credential Office Hall C Entrance...9 a.m. 5 p.m. Credential Validation Stations Throughout Concourse...9 a.m. 8 p.m. AutoMobili-D: Keynote Presentation and Networking Reception...3 p.m. 7 p.m. Press Preview: Press Conference Schedule TBD AutoMobili-D: Hall E Open...11 a.m. 6:30 p.m. Credential Validation Stations Throughout Concourse...6 a.m. 5:30 p.m. Press Preview: Press Conference Schedule TBD AutoMobili-D: Hall E Open...11 a.m. 6:30 p.m. Credential Validation Stations Throughout Concourse...6 a.m. 5:30 p.m C A L E N D A R & T I M E L I N E 1 4
5 JANUARY 2018 Continued January 17 January 18 January 19 January 20 January 21 January 22 January 23 Industry Preview: Show Floor Open...noon 9 p.m. Credential Validation Stations Throughout Concourse... 8 Industry Preview: Show Floor Open...7 a.m. 9 p.m. Credential Validation Stations Throughout Concourse...8 a.m. 5 p.m. Show Floor Closed for Charity Preview Set Up...1 p.m. 4 p.m. *Have trash in aisle for pick up by noon Credential Validation Stations Hall C Entrance...8 a.m. 6 p.m. Charity Preview: Ribbon Cutting (invitation only)... 5 p.m. Charity Preview: Show Floor Open (including AutoMobili-D)...6 p.m. 9 p.m. Charity Preview: Concert...9 p.m. 10 p.m. Dealer Day...9 a.m p.m C A L E N D A R & T I M E L I N E 1 5
6 JANUARY 2018 Continued January 24 January 25 January 26 January 27 January 28 January 29 January 30 January 31 NAIAS Education Day: Students arrive... 7:30 a.m. NAIAS Education Day: Students show floor access a.m. - 3 p.m. Public Show - WXYZ Family Day...9 a.m p.m. Credential Validation Hall C entrance...8 a.m. - 6 p.m. Public Show...9 a.m. - 7 p.m. Move-out...7:01 p.m. FEBRUARY 2018 February 01 February 02 February 03 February 04 February 05 February 06 February 07 February 08 February 09 February 10, contact Andrea Trudeau for rates C A L E N D A R & T I M E L I N E 1 6
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