Celtic Camping & Bunkhouse accommodation Bunkhouse & Dormitory Generic risk assessment

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1 Celtic Camping specialise in bunkhouse and dormitory accommodation for groups. Schools, colleges and teams from around the United Kingdom enjoy comfortable facilities, stunning views and homemade hearty meals. Set in 250 acres of National Trust open farmland, with fine views out to sea, Celtic Camping is the ideal base for any residential trip to Pembrokeshire. With the coastal path running through the property and very own beach at the foot of the farm, adventure is never too far away. Celtic camping is home to the Mud Run, raft building and team games all on site. Local Surf beaches, climbing crags, coasteering sites and fantastic kayaking spots are just a short drive away. Bigger than the farm itself is the welcome you will experience at Celtic Camping. The kitchen team will look after all dietary requirements with their home cooked farmhouse fair. The staff will ensure you are safe and have everything you need. And Jack the dog will oversee proceedings. Nothing is too much trouble for the Celtic Camping All bunkhouse or Dormitory facilities are private to the group. Ample parking is available for mini buses, cars and coaches. And all bedding is provided for the duration of your stay.

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3 Celtic Camping & Bunkhouse accommodation Bunkhouse & Dormitory Generic risk assessment What are the hazards? Who might be harmed and how? What are you already doing? What further action is necessary? Action by who? Slips and trips visitors may be injured if they trip over objects or slip on spillages. General good housekeeping. All areas well lit, including stairs. No trailing leads or cables. Staff keep work areas clear, eg no boxes left in walkways,. Request good housekeeping from staff reasonable for group. At introduction Possible blocked gangways in dorm trapped in the case of fire, trips falls etc. Ensure bunk beds are right against the walls Ensure clients use storage shelves provided Include in safety talk Request good housekeeping from staff responsible for group. At introduction Rapid spread of fire visitors Ensure all fire protection doors are closed at all times Warn clients in group safety talk and make clients aware of location of fire extinguishers All fire doors are labelled Fire Caused By Smoking visitors No smoking policy in the buildings Warn clients in group safety talk Clients to use designated smoking area clear signage to be implemented in bunk house all visitors People unaccounted for in case of fire alarm and evacuation visitors Designated fire assembly point Group signing in sheet to list all present on site Shown (located at reception) all staff to be made aware of the fire procedure 1

4 Clients trapped inside building panic, fear Make group aware of fire exit locations and sound alarm during site induction talk / walk Sound fire alarm so group is aware of emergency siren sound and subsequent evacuation procedure Site security unauthorised entry by intruder or exit by pupil Visitors, child protection issues, and loss of child Bunkhouse is for individual group use only Close supervision by group staff No public access to the Bunkhouse or immediate area. Regular roll calls Use of log burners Visitors, fire Only and appropriate adults to use and are requested to never use with doors open and never leave unattended, Annual chimney sweeping. Clear signage of safe uses Falling from bunk beds Visitors, serious falls Bunk beds are checked for safety and damage regularly Group leader to encourage sensible behaviour- no jumping on beds etc. Risk of infection Visitors, infection and illness Hand-washing facilities are available Make sure All Visitors wash hands before eating. Clear signage Fire to building and surrounding area Visitors, burns smoke inhalation, death See fire procedure & staff Kitchen / cooking facilities Visitors, cuts burns food poisoning Agree in induction it is the Group leader responsibility. Paperwork to be signed Overhead Electrical power lines electric shock Signage clearly states no kites ball games setting up fishing rods, clear signage of risk Electrical caravan hook up electric shock Danger and warning signs around units 2

5 Old water trough in end of garden Visitors, risk of small children drowning and disease Danger and warning signs, Oil tank at rear of house Visitors, risk of fire and damage Danger and warning signs, Rodent control Visitors, risk of poisoning All rodent control is out sourced by a qualified organisation all traps and box's meet H&S standards Ian BBQ Visitors, risk of fire food poisoning, and rodents BBQ kept away from anything flammable, cleaned after every use, information is provided in house on food safety, Celtic camping has food safety staff for advice if required Guidelines should be posted on notice board Electrical power box on fence, side of house electric shock Danger and warning signs provided Possible climbing risk to children Visitors, risk of falling, and access to roof Danger and warning signs, and induction clearly points out not to climb. 3

6 Celtic Camping & Bunkhouse Accommodation Generic fire risk assessment What are the hazards? Who might be harmed and how? What are you already doing? What further action is necessary? Action by who? Means of escape and escape times. Planned weekly fire drills Action arising from the drill or changes that may be present since the last fire risk assessment. Drills planned at introduction and results recorded in Bunk house log book (date, time, evacuation time and any problems noted) and signed Fire drills are formally reviewed to identify problems encountered and any further actions required. Management team Management team Who is in charge should the fire alarms go off? Ian or senior member of staff on duty See fire policy and emergency procedures Management All responsible Do escape routes lead in different directions to places of safety? (i.e. a place beyond the building in which a person is no longer in danger) Adequate means of escape from all parts of premises. Fire doors in place, these doors separate the premises into subcompartments. (In particular cross corridor doors functioning and kept closed) Exit doors open in direction of travel Main routes and escape routes unobstructed and free from storage. Management All responsible 1

7 How long does it take to evacuate everyone to a place of safety? Escape routes short enough to enable all people in the building to get to a place of relative safety in under 3 mins Management All responsible What arrangements have been made to manage staff and visitors when evacuated to the assembly point Documented in Introduction procedure member of staff responsible for picking up specific bunk house file responsibilities of hirer are clearly detailed in hire agreement (copy signed and kept) Management All responsible What arrangements are made to ensure that fire doors close properly and have no damage? Ensure all fire doors (i.e. internal doors leading onto escape routes) are identifiable with signage and have self closure fixed. system checks for correct operation made during weekly alarm test When and how often are fire exit doors checked to ensure that they work properly and are free from obstruction? Who is responsible for this? All exit doors to be checked (operable and unobstructed) as part of weekly health and safety checks. All Fire exits immediately open able without use of a key. All exit routes available during extended use / lettings cleaners Are there any exceptions to fire doors being closed at all times? The Introduction for the use of the buildings clearly states all fire doors to be kept closed at all times FIRE DETECTION AND WARNING (Alerting building Occupants) How is the alarm raised? Are there places where the alarm might not be heard? If so what action has been taken to correct this? Main panel located in dining halls Zones are marked on the panel Fixed time for weekly test to ensure full audio coverage. 2

8 How do staff and visitors know what to do if a fire occurs or the alarm is raised? What arrangements are there for having heat and smoke detectors checked? Who is responsible for checking them and how often are they checked? Fire action notices to be completed and posted by each Muster point and fire point (campsite) Information provided to staff, contractors and hirers. Included at induction for all new staff Farm procedures posted throughout site Maintained and serviced regularly (Annually) by (System support) What arrangements are there for having the complete alarm system serviced by a competent contractor? Maintained and serviced regularly by (System support) (annually) Where can a fire start without being noticed straight away? Farm out buildings, Only staff members have access and clear signage for groups and campers explaining no go areas. Celtic SOURCES OF IGNITION (Check, inspect and control) Faulty electrical appliances Misuse of electrical appliances Weekly health and safety check inspects all electrical appliances for damage, annual Pap test carried out Celtic Fire Caused By Smoking visitors No smoking policy in the buildings Warn clients in group safety talk Clients to use designated smoking area clear signage to be implemented in bunk house all visitors Use of log burners fire only and appropriate adults to use and are requested to never use with doors open and never leave unattended, Annual chiming sweeping. clear signage of safe uses Naked flame risks Naked flames risks arising from contractors work. Contractors work area to be checked daily 3

9 especially after hot works have been carried out Ensure appropriate Fire Fighting Equipment available? Use of fixed portable heaters Staff advised to keep away from combustibles and not to leave on when area unoccupied. Ensure vents are kept clear Portable appliance testing carried out annually COMBUSTIBLE MATERIALS (Remove, reduce and control) Piped gas supplies Storage of combustible materials e.g. Bedding, paper, packaging, and spare furniture All gas catering equipment serviced on an annual basis by a gas safety registered contractor Gas isolation points clearly signed / accessible. Gas and electrical equipment maintained Stored only in appropriate locations and away from sources of ignition i.e. designated stores not in boiler/electrical rooms Stock kept to a minimum and stored in dedicated areas Voids not to be used for storage External waste storage Waste stored away from buildings/ in an enclosed area and wheeled bins secured All combustible waste regularly removed Skips lidded and kept away from buildings (6M) Control / disposal of waste Competent contractor used to dispose of waste, regular collections. Cleanliness of the premises General good housekeeping rooms maintained in tidy condition, no accumulation of materials in working areas. Rregular and safe disposal of waste. Stocks of materials kept to a minimum 4

10 Storage of coats and clothing in communal areas Coat pegs located away from electrical items Cloakrooms are away from circulation spaces (consider use of lockers to store clothing/personal items) Effective control of storage Dedicated storage areas available and good housekeeping in these areas. Storage away from heat sources staff to ensure plant rooms clear of storage. Site manager has a system for monitoring such areas for unauthorised storage. No unauthorised access possible Gas tank Securely stored in a well vented area with free flow of fresh air. Away from flammable liquids, oil and oxidising agents. Storage / use of flammable liquids chemicals All containers labelled appropriately Highly flammable liquids kept in small quantities Maximum of 50L of Highly flammable liquids kept in a suitable locked and labelled outside store, Store located in a safe place outside of the close work area and away from the fire escape route. Good ventilation must be ensured when flammable or volatile liquids are used. SOURCES OF OXYGEN (reduce) Reducing potential sources of oxygen to a fire Close all windows, doors and other openings not required for ventilation and safe operation of equipment (e.g. gas fired equipment) Are there easy paths through which fire and smoke can spread? e.g. Open stairways, ill fitting / open doors STRUCTURAL FEATURES (Control fire spread) Fire doors in place, these doors separate the premises into subcompartments. (In particular cross corridor and stairwell doors functioning and kept closed) 5

11 (in particular cross corridor / stairwell Identify any holes in wall / ceiling E.g. In partition walls around pipe work and cables Staff to inspect buildings for damage (conducts after every group) and monitor all recent work which may have made holes in walls or damaged any fire resistant wall/ceiling linings e.g. cable / pipe work installation These must be filled to help prevent the spread of fire. Celtic Combustible materials covering substantial wall/ceiling areas No heat source or cooking allowed in area where combustible material is used to cover walls and ceiling (big communal Barn.) Where are the fire assembly points? How are people aware? SIGNAGE / LIGHTING Detail assembly point location: see muster point map. Information provided to staff, contractors and hirers(introduction & Induction) Fire action notices posted throughout site Fire procedures posted throughout site Is there adequate signage in place? All fire exit doors are clearly marked. Fire exit signs and directional fire exit signs are indicated with a green pictogram/graphic symbol (the running person symbol BS5449). These may be seen with or without directional arrows. Signs in positions where they can be clearly seen (overprovision of signs causing confusion causing confusion should be avoided) Are all fire escape routes adequately lit? What arrangements are there for checking the emergency lighting? All escape routes are sufficiently lit for people to see their way out safety. Emergency escape lights are in place for all bunk houses 6

12 FIRE FIGHTING EQUIPMENT (Sufficient & appropriate, check and inspect) Where is the list of fire equipment kept (e.g. extinguishers, blankets, escape aids etc) How often and by whom is the fire equipment checked? A comprehensive list kept in the fire log file. All fire fighting equipment marked on plans of bunk houses. Health and safety checks extinguishers weekly to ensure they re in place, not blocked / obscured and un tampered with. Extinguishers are inspected annually by a competent engineer. (flame fire protection) PLANNING FOR AN EMERGENCY (coordinating evacuation) Is there an emergency plan in place? Plan for raising the alarm, calling the Fire & Rescue Service and assembly point locations cascaded to building users. Fire action notices are in place and up to date. Fire action notices to be posted next to all fire alarm call points. Visitors, contractors and members of the public are considered as part of the plan. Fire drills formally reviewed to identify problems encountered and any further actions required. Recorded in fire log book. For larger groups fire wardens can play a useful role in sweeping areas of the building to ensure they have been evacuated. To be identified in the fire policy evacuation procedure with responsibility for specific areas and instruction given Access route for emergency vehicles kept clear the needs and abilities of disabled, sensory impaired and less able-bodied people being considered. Planning should take account of the needs of all occupants. It is essential to identify the abilities and needs of disabled people and make proper arrangements for their assistance Have personnel received sufficient training and/or instruction on evacuation arrangements? New employees receive instruction on the action to take in the event of a fire on their first day of employment, as part of their induction. Existing employees receive training / instruction on what to do in the event of a fire via weekly drills. Additional training / instruction provided as required. 7

13 Lack of information relating to fire procedure. Visitors. Fire policy links to introduction for new groups and induction procedure for new staff. Possible blocked gangways in dorm trapped in the case of fire, trips falls etc Ensure bunk beds are right against the walls Ensure clients use storage shelves provided Include in safety talk Request good housekeeping from staff responsible for group. At introduction Rapid spread of fire visitors Induction process ensures all fire protection doors are closed at all times Warn clients in group safety talk and make clients aware of location of fire extinguishers All fire doors are labelled Further considerations around the farm People unaccounted for in case of fire alarm and evacuation visitors Designated fire assembly point Group signing in sheet to list all present on site Done on Introduction. Shown (located at reception) all staff to be made aware of the fire procedure Clients trapped inside building panic, fear Make group aware of fire exit locations and sound alarm during site induction talk / walk Sound fire alarm so group is aware of emergency siren sound and subsequent evacuation procedure Fire to building and surrounding area burns smoke inhalation, death See fire procedure electrical power lines next to house staff and electric shock introduction clearly states no kites ball games setting up fishing rods, clear signage of risk low head room in front door in house visitors, risk of head injury warning signs provided 8