Whitchurch-Stouffville Fire and Emergency Services

Transcription

1 Whitchurch-Stouffville Fire and Emergency Services Fire Master Plan Minor Update December 2012

2 History of the Town's Fire Master Plan Fire Master Plan- approved in principal by Council September Revised Staffing Plan- approved by Council March 21, Central York Fire Protection Agreement- approved by Council April 4, Station 51 Location Study- approved by Council, August 14, New Fire Station I EMS Station- approved by Council September 16, Fire Master Plan Minor Update- approved in principal by Council April21, Fire Master Plan Minor Update (Supplementary Report)- Received for information purposes by Council June 2, Tiered Response Protocol increase to Level "A"- Approved by Council February 16, Uxbridge Fire protection Agreement Update- Approved by Council September Central York Fire Protection Agreement Update- Approved by Council November of 35

3 Table of Contents Overview of Whitchurch- Stouffville Forecast Growth... 5 Major Development Areas Background Overview of Fire Protection Service Delivery Uxbridge Fire Protection Agreements Central York Fire Protection Agreement Emergency Call Handling, Dispatch and Communications Fire Stations Fire Station Fire Station Rural Fire Protection Project Wildfires Water Supplies for Fire Protection Municipal Water Supply- Hydrant Protected Rural Water Supply- Non-Hydrant Protected Performance Measures and Staffing Apparatus and Equipment Tiered Response- Emergency Medical Calls Fire Prevention and Public Education Recommendations Appendix I- Fire Insurance Rating Appendix II - Performance Measures Appendix Ill- Simplified Risk Assessment Appendix IV- Changing From 12/7 to 24/ Appendix V- Fleet Replacement Schedule of 35

4 Overview of Whitchurch- Stouffville The Town of Whitchurch-Stouffville is a rapidly growing community of 41,200 (2012) people, located in central east York Region and offers a unique country environment in the Greater Toronto Area (GTA). The Town has an area of 206 sq km with a large rural area that is part of the Oak Ridges Moraine and supports an agricultural sector of cash crop farming, horse farms and large tracts of York Regional forest. Situated along major transportation routes, the Town offers convenient access to both investors and perspective residents. Within a 30 minute drive to Pearson International Airport, and 15 minutes to Buttonville Airport, the Town offers location advantages from medium-sized industry and warehousing operations. For the past several years, significant residential development has been occurring in the village of Stouffville, with many new subdivisions being constructed. This growth has also resulted in requirements for additional services with new schools, retail commercial development and municipal facilities being constructed to serve the growing population. Clock Tower on Main Street was part of the early fire station on the site and was used for drying fire hose. 4 of 35

5 Forecast Growth The Town of Whitchurch-Stouffville presently has a population of approximately 41,200 (2012) which is expected to increase in size to 55,800 in the 2021/2023 time frame. The Town is enjoying the recognition as an excellent location for many businesses, with new employment lands available in Gormley and Stouffville. Maior Development Areas: Industrial - Highway 48/Hoover Park/Sandiford Drive. Residential/Retail Development Residential High rise- Main Street Residential development - approximately 1500 residential units draft approved. Projected building starts of approximately 800 dwelling units on average per year The Town of Whitchurch-Stouffville has access to major highways 404 and 407, GO train and York Region Transit for public transportation. FIRE STATIONS 5 of 35

6 1.0 Background In 2003 the Town ofwhitchurch-stouffville developed a Fire Master Plan working with consultants Wood-Sloan Inc. and J. Gordon Routley. This Fire Master Plan (FMP) was presented to Council in September 2003 and was accepted in principle. Since that time the FMP has been the key document to set the direction and development of fire and emergency services in the Town of Whitchurch-Stouffville. Many of the recommendations in the 2003 Fire Master Plan have been addressed, some with changes to the recommendation, which were approved by Council over the next 5 years. In March 2009, an updated FMP was provided to Council with information and recommendations for planning for fire protection and emergency services for the time frame. It is also appropriate to provide additional detailed information on which these recommendations are based and which are not found in the 2003 document. This most recent minor update (2012) will provide Council with the same detailed information pertaining to service delivery as well as an update on the status of the 2009 recommendations and finally, it will provide information and recommendations for planning purposes based on the time frames. 2.0 Overview of Fire Protection Service Delivery Whitchurch-Stouffville Fire and Emergency Services (WSFES) provide fire protection and other emergency services to the Town of Whttchurch-Stouffville. The department operates under the authority of By-Law FR which is the Establishing and Regulating By-Law. The document identifies the services that the department is authorized to provide as well as the general organization and responsibilities of members. The department continues to operate as a "composite fire department" which has both full-time and volunteer members. The department operates from two (2) fire stations - Fire Station 51 is located at 100 Weldon Road in Stouffville and Fire Station 52 is located at Highway 48 in Ballantrae. Fire Station 51 is the Department Headquarters and it houses the Administration, Fire Prevention and Training Divisions as well as maintaining the primary Emergency Operations Centre (EOC) for the Town. Station 52 now operates as a substation providing initial response to the northern portion of the municipality. The facility also maintains the ability to act as the secondary or "back-up" EOC. The department is authorized to participate in the York Region Fire Mutual Aid Plan and other mutual aid plans. Mutual Aid is a program to provide/receive assistance in the case of a major emergency in a municipality, community or area at no cost on a reciprocal basis. The Department also participates in a "Tiered Medical Response" program with York EMS at the "A" Level. Given the large rural area of the Town, the department maintains, and operates equipment and conducts training for rural operations. Many very large estate type homes, as well as extensive farming and industrial properties are located in the rural area. The primary equipment for rural fires are tankers to transport water to areas without hydrant protection. Large forested areas that are part of the York Region Forest cover approximately 21% of the land area in the Municipality. Wildfires are indentified as a significant risk within the Emergency Response Plan. In cooperation with York Region and Ministry of Natural Resources, the department operates and maintains specialized wildfire equipment and participates in yearly wildfire training courses. 6 of 35

7 At this time there does not appear to be any immediate prospect for amalgamation of fire services in York Region, although that alternative may again be considered in the future. If a fire service amalgamation did occur the areas in Whitchurch-Stouffville currently serviced under contract by Central York would probably continue to be served by those fire stations. The existing fire stations in Whitchurch-Stouffville (Stations 51 & 52) would no doubt continue to deliver services in their current response districts. 2.1 Uxbridge Fire Protection Agreement The Department provides fire protection service under a fee for service agreement to the Township of Uxbridge for the western part of the Township from the Uxbridge I Pickering Town Line, north to Lot 27 (opposite St. Johns Sideroad) and from York Region Road 30 to one lot east of Concession #3. This Agreement has been in place and functioning effectively for over 25 years to the benefit of both Municipalities. The current Agreement was renegotiated in July 2011 and will remain in effect until December 31, On average, there are approximately 55 incidents per year where WSFES apparatus respond into the specified area of Uxbridge. The incident type dictates the required operational response by WSFES personnel and equipment. Incidents of a more serious nature often require the use of call-back (volunteers) in order to maintain adequate protection in Whitchurch-Stouffville. 2.2 Central York Fire Protection Agreement In 2011 a new agreement was reached with Central York Fire Services to provide ftre protection services from Davis Drive to Bloomington Road and east to Warden Avenue. This agreement was extended from an existing 2006 Agreement and approved in principle by Council at the meeting of November 1, The current term for this Agreement is to December 31, An important component in establishing the original agreement was the requirement from CY Fire Services and the Towns of Aurora and Newmarket (through the JCC), that this arrangement will not continue perpetually and that Whitchurch-Stouffville continues its plan to develop and improve their fire services and eventually reduce the need for CYFS to provide this service. The contract with Central York has worked well over the past six years. 3.0 Emergency Call Handling, Dispatch and Communications Emergency calls originating in Whitchurch-Stouffville are primarily received through the E9-1-1 service that is operated by York Regional Police as the Public Safety Answering Point (PSAP). Calls requiring WSFES response are transferred to the Richmond Hill Fire and Emergency Services Dispatch Centre. Richmond Hill Dispatch will alert the appropriate fire station(s) and volunteers by radio tones and voice message. The Department operates on the York Region 800 MHz Trunked Radio System for communication between dispatch, trucks and portable radios. All fire departments in York Region operate on this system along with York Regional Police, EMS and Emergency Management. York Regional Police have advised that they plan a mass replacement of the entire 800 trunked radio system in Capital funding for the $27M project will be borne by the Region and the eight municipal fire services will assume and fund their proportionate share of the annual operating costs as well as any additional equipment purchases beginning in of 35

8 The Department also has a second radio system operating in the 150 MHz range which is used to alert volunteer firefighters through the use of pagers. This system has been in place for over twenty five years and remains viable as the primary alerting notification for volunteer firefighters. There are currently plans in place to update some of the aged equipment located at the four Regional tower sites that will ensure continued robustness of this system into the future. In 2011, WSFES embarked on a capital project that involved phasing in the installation of Mobile Data Terminals (MDT) in the first run apparatus. The computerized devices are used to assist responding crews with call details or hazards, vital information, updates and GPS mapping. The MDT units are wirelessly connected to the Dispatch Centre at Richmond Hill Fire and Emergency Services and ultimately controlled by York Regional Police. Emergency calls for response to the fire protection contract area in Uxbridge are routed via Durham to Oshawa Fire Dispatch who notifies Richmond Hill Dispatch to alert WSFES to respond. The Uxbridge Fire Services (UFS) has a separate radio system that is not compatible with the 800Mhz. system used by WSFES. Through the Fire Protection Agreement, UFS has provided WSFES with portable radios to allow the two departments to communicate when jointly operating at an emergency incident. 4.0 Fire Stations As indicated previously, the department operates from two (2) fire stations - Fire Station 51 is located at 100 Weldon Road in Stouffville and Fire Station 52 is located at Highway 48 in Ballantrae. York Region EMS lease space in both stations for their paramedic service. 4.1 Fire Station 51 A report to Council on August 14, 2007 provided information on results of the Fire Station Location Study and the recommended site(s). This study confirmed the requirement for the new station to be located within the development area of the Village of Stouffville to meet response time requirements. A site on Weldon Road was selected for both the new fire station and a twin pad arena. Having the station located on Weldon Road also allows the volunteers to respond to the station in a timely manner and eliminates the requirement to continue to operate the old fire station. At a Special Council meeting on September 16, 2008, Council approved the award of a contract to Norlon Builders London Limited for the construction of the new fire station and a twin pad arena on the Weldon Road site. The Fire Station was designed to be approximately 17,000 sq.ft. which is large enough to meet the Town's long term need. The attached EMS Station of 2100 sqft was paid for by York Region at an agreed cost sharing formula for the project. The new Headquarters was completed and fully functional in November of 2009 and became the new home for the department's administration staff as well as the fire prevention, training divisions and suppression crews. The facility also houses the Town's primary Emergency Operation Center (EOC). 8 of 35

9 4.2 Fire Station 52 Fire Station 52 was constructed in 1999 and currently serves as a sub-station housing full time suppression crews 12/7 with volunteer firefighter support. The station also maintains the back-up Emergency Operations Center located in the second floor classroom. It has a total area of 11,900 sq.ft. including 4,600 sq.ft for apparatus bays and 1,200 sq.ft. for support facilities. In the future, the station will require renovations to convert it to the proposed 24/7 staffing including dormitory, lounge, locker and shower facilities for full time staff. 5.0 Rural Fire Protection Providing reliable, consistent fire protection to the rural portions of the Municipality continues to be a primary objective for the WSFES. The location of the two fire stations within the Municipality (toward the south east), translate to longer response times of apparatus to the communities and businesses in the extreme northern and western portions of the community. In addition, the ability to rally enough trained personnel and resources in order to initiate and maintain effective fire ground operations once on scene, is subject to several factors that will be discussed in section 8.0 Response Times and Staffing. The availability and location of reliable, pressurized sources or water for fire extinguishment in the rural areas is directly related to the Department's ability to provide fire protection. WSFES currently posses the "Superior Tanker Shuttle Certification" from the Fire Underwriter Survey (FUS) confirming their ability to shuttle, transfer and utilize large volumes of water in rural applications. The recent expansion and renovation of the Town's Museum and Community Centre in Vandorf included the addition of underground water storage tanks. While these tanks will assist with fighting a potential fire at this location, WSFES can access this water supply for use with tanker shuttle operations at other fire in the area. During the 2009 FMP update, the provisions for a possible fire station in Vandorf were removed from the Plan and efforts were focused on alternate, tangible initiatives. It is recommended that alternatives continually be considered and evaluated on how to best provide fire protection services along the western area of the Town and a number of options are actively being considered. These alternatives may include part or all of the following initiatives: Maintaining a Fire Protection Agreement with Central York Fire Services while continuing to improve overall fire service standards for the Town (e.g. eventually moving to 24/7 staffing at Station 52) Providing additional apparatus (pumpers/tankers) to Fire Protection Agreement providers to operate from their stations with either their crews or WSFES crews. Improving water supply for fire protection in the rural area. In the Vandorf area this could be achieved by installing drafting and supply pipes from Preston Lake, with access roadways, storage tanks, etc. that ensure year round availability of water. 9 of 35

10 Further review of these projects is recommended to determine the best approach to providing a long term solution for fire protection service in this area. This will allow flexibility in implementing the most cost effective solution to fire protection in this area of the Town. 6.0 Wildfires As identified previously, forest covers approximately 21% of the total land area of the Town of Whitchurch-Stouffville. Most of this forest is part of the York Regional Forest which includes a large percentage of red pine plantation forest. The forest is an attraction to many residents and visitors with walking trails and other recreational activities encouraged. The risk of wildfires has increased as climate change results in long periods of hot, dry weather, areas of "red pine decline" with dead trees and windfalls and increasing number of visitors. The 2008 Hazard Identification and Risk Analysis conducted for the Emergency Plan identified Wildfires as the number 5 risk out of the 10 highest risks. Due to threat of wildfire, the fire department hosts an inventory of wildfire equipment partially provided by York Region. The department operates a "Gator" ATV for off-road firefighting and rescue that was provided through funding from the Mayor's Office in The Ballantrae and District Lions Club provided a trailer to transport the Gator and firefighting equipment in In addition, a slip-on pump and tank designed for wild land firefighting has been purchased in 2012 along with a heaver capacity (3/4 ton) 4X4 pick-up to permit effective off road wild land firefighting. 7.0 Water Supply for Fire Protection Water supply for fire protection in Whitchurch-Stouffville is classified in two categories: 1) Municipal water supply- hydrant protected (pressurized) and 2) Rural water supply- non-hydrant areas (unpressurized). 7.1 Municipal Water Supply (Hydrant Protected) Water supply for fire protection in the Village of Stouffville as well as in the Ballantrae and Musselman's Lake areas is provided by municipal water supply and distribution systems. York Region is responsible for the supply of potable water with sufficient flows to meet firefighting requirements. The Town of Whitchurch-Stouffville is responsible for the local distribution system including fire hydrants. New subdivisions are required to install water pipes and hydrants to approved standards and flow calculation are made to ensure adequate volume and pressure. Hydrant protected properties usually have lower insurance premium costs than non-hydrant protected properties. Throughout the summer of 2011, the Public Works Department for the Town of Whitchurch Stouffville conducted fire hydrant flow testing and modeling to NFPA 291 standards. Based on the testing, it was determined that the majority of the hydrants within both Stouffville and Ballantrae can achieve NFPA Class AA (1500gpm) flows. In addition, it was determined that the hydrants in the older section of Stouffville operating from 1 OOmm mains, are able to provide NFPA Class B ( gpm). While this is an adequate flow for standard fire operations, the consultants did recommend that these aged mains be considered priorities for future replacement. This information has been provided as input to the Town's Capital forecast. 10 of 35

11 7.2 Rural Water Supply (Non-hydrant areas) Water supply for fire protection in rural areas (non-hydrant protected) presents significant challenges for fire departments. Unlike urban departments who depend on fire hydrants almost exclusively, this department must have additional fire apparatus (tankers) and personnel that are trained on tanker shuttle procedures. Two important programs have been developed to address water supply for fire protection in rural areas. The fire department requires on-site water storage for fire protection in commercial/industrial developments. In most cases this has been accomplished with installation of static water supplies for single buildings some with fire pumps provided and some that require a fire department pumper to draft the water and pump it to the fire. An effective water system has been installed in Gormley area. In the Rice Industrial subdivision, pipes and hydrants have been installed to municipal standards and the developer has provided a fire pump to deliver a pressurized water supply from a storage reservoir with a capacity of 960,000 liters. This is a non-potable system for fire protection use only. The system will be extended to other industrial subdivisions in the immediate area as they are developed. This system significantly improves fire protection capacity in the Gormley area by providing a large capacity pressurized source of water for fire fighting. Should municipal water and sewer be extended to Gormley in the future, this system can be converted to municipal operation with potable water. The second program is the "Superior Tanker Shuttle Certification" which the department achieved in November 2006 and re-certified in May This program has provided improved capacity to maintain adequate water supply for effective fire fighting for distances of up to 8 km from a fire station with a minimum of 900 liters/ min. (200 gallons) for a duration of two hours. As a result of this program many rural residents have seen reductions in fire insurance premiums. As identified under the Section 5.0 Rural Fire Protection Program, additional sources of water are required and can include: Requiring developers to provide underground cisterns with a minimum capacity of 10,000 gallons or other water sources acceptable to the fire department for fire protection purposes in all new rural residential subdivisions. Improving water supply for fire protection in the Vandorf area, specifically. This could be achieved by installing drafting and supply pipes from Preston Lake, with access roadways, storage tanks, etc. that would ensure a year round availability of water. 11 of35

12 8.0 Performance Measures and Staffing Forecast 8.1 Guidelines and Standards Fire department staffing is always an issue that creates considerable discussion. In the past, recommended guidelines on staffing were provided by the Office of the Fire Marshal (OFM) and from the National Fire Protection Association. The 2003 FMP identified the OFM standard of "1 0 in 1 0" and that was the guideline to which the Department was working. This guideline recommended a minimum of 10 firefighters on scene in 10 minutes, 90% of the time, for a fire in a single family dwelling, Fires in larger buildings such as apartments, seniors' residences, commercial and industrial buildings require additional firefighters. Fires in rural areas also require additional firefighters to operate tankers to supply water to the scene. In 2010, the OFM developed and released an evaluation tool entitled, "Operational Planning: An Official Guide to Matching Resource Deployment and Risk" to assist municipalities in meeting their obligations as set out in the Fire Protection and Prevention Act. This evaluation system replaces the old "10 in 10" concept and is part of an overall package of risk management tools designed to provide a systematic process for determining community fire risk and establish the appropriate response. Staff will assess and begin the Operational Planning process in the Other industry standards such as the Health and Safety Act, Section 21 Guidance Notes, NFPA Ministry of Labour and Highway Traffic Act all affect the operations of the fire department Heavy emphasis is placed on the fire service to ensure employees and supervisors are properly trained, equipped and maintain a level of competence for all possible incidents. The Occupational Health and Safety Act and Regulations make training of workers a mandatory requirement to ensure their safety. The Act also requires that competent supervisors be appointed to oversee the work and provide direction to the workers. Adequate training is essential to maintaining safe and effective delivery of emergency services. Departmental policies and procedures provide another form of guidance or direction for staff and are continually monitored and updated as required. The department also has followed a practice since the late 1990's of maintaining three personnel on a truck for response as a minimum. 8.2 Performance Measures (Appendix II) There are two essential elements in measuring fire department performance standards. The first is response time. The response time to fires is most often the factor that determines the extent of fire loss. The sooner fires are controlled the less the damage that results. The second element is the number of firefighters arriving on scene in a timely manner. An appropriate depth of resources is needed to safely carry out the firefighting activities and minimize the potential impacts. The distribution of fire stations throughout the municipality is the primary means of meeting response time standards. The staffing of the stations (full time and volunteer) along with apparatus/equipment provides the depth of the resources. The combined response from the stations is what is important As a composite fire department, WSFES relies on both full time and volunteer fire fighters to deliver the level of emergency services and it is planned that this model will continue for the foreseeable future. While additional full time staff were added in order to move to 24/7 staffing at Station 51 and is planned for Station 52, there will be a continuing need for well trained volunteer firefighters and officers to supplement the full time crews. 12 of 35

13 Considerable investments have been made in the Town's Fire and Emergency Services in recent years, to increase the level of service (urban and rural) commensurate with the Town's recent growth. In 2006, Town Council approved changes that resulted in a delay in the timing for 24n staffing at Station 51, with 3 firefighter's on-duty from 2006 to This change allowed for implementation of 12/7 full time staffing at both Stations 51 and 52, beginning In 2009, the FMP underwent a minor update and again the staffing plan was revisited. Additional full-time staff were recommended and approved by Council in order to accommodate a transition to 24/7 fire protection service from Station 51 in 2010, while Station 52 would remain at 12/7 staffing until at least 2014 (note 2 full time firefighters were added in 2012 to complete the staffing plan of four on all crews, which also reduces some overtime). In 2012, the Town currently has 40 of volunteers on staff. The timing for the transition to 24/7 staffing is always subject to confirmation of need. The Fire Chief relies on a number on indicators in making assessments of the need for staffing changes such as this, including, average response times; risks assessments; volume and types of calls and staff resources to the incident. Table #1 provides a revised staffing forecast for WSFES period for the purposes of this FMP update. While the need for adding another 24n shift at Station 52 continues to be assessed and could be advanced, this forecast recommends adding at least one year to the potential implementation date (to 2015), and reviewing annually thereafter. Appendix II provides a number of statistics used to assist in developing the FMP staffing forecast. Average response time has been falling in recent years, and now sits at about 7.03 minutes for all calls and 7.4 minutes for fire calls. The average response time for the Station 52 during the day when it is staffed by full-time firefighters is approximately 7.5 minutes, and during the evening ( hrs)/weekends when the Station relies strictly on volunteer response, the response time increases to 11.5 minutes. This evening/weekend response time for the volunteers out of Station 52 has remained constant in recent years. Looking at the volume of calls and types of responses from , the data shows some categories have been relatively constant -for example, the number of fire calls sits at 75, which has been almost the same since However, the volume of calls for medical and vehicle accidents has increased - the former significantly (see Section 10). The average turnout for volunteers per call has been relatively constant over the 2008 to 2012 period. There are approximately twenty six volunteer firefighters that operate from Station 51 and approximately 14 from station 52. The current average turnout by volunteers to call back at Station 51 is 8 and at Station 52 the average turnout is 5. During the years immediately prior to the introduction of 24/7 staffing at Station 51 ( ), average response times were increasing and numbers of volunteers available had been decreasing. One of the challenges the WSFES has relates to a dropping experience level for volunteers and the retention of volunteers. This translates into the need for additional training and ongoing recruitment. Turnover in volunteers translates to an overall reduction in the experience level of the Department. These factors can have a direct impact on overall fire ground operations and more specifically, the execution of the Superior Tanker Shuttle Certification and are part of the ongoing assessment done by the Fire Chief. Risk assessment relates to loss of life and/or property or the potential for these losses. The Simplified Risk Assessment (Appendix Ill) illustrates over the past four years, one fire related injury and no fire related deaths. In addition, there has been three consecutive years with the fire loss around 1 million dollars and a slight spike in 2011 to just over 3 million. 13 of 35

14 Table #1 (Revised December 17, 2012) Department Staffing Pian '17 (Forecast) 2012 * ! I Station /7 I /7 24/7 24/7! 4 shifts Captain 4 shifts 4 shifts 4 shifts Captain 4 shifts Captain 4 shifts Captain &3 FF Captain & 3 Captain & 3 &3 FF & 3 FF &3 FF I FF Stntion 52 12/7 12/7 2 Shifh 2 Shifts Capt. Capt. & Jf.'f & 3 FF Total FF Total Capl 6 6 F.Prev.O 2 2 Training 0 l I Admin Ass D/C l I F/C I I Total Added StafT 2 0 I FF Shifts Capt &3 FF l 1.5 I l !7 ** 24/7 24!7 2 Shifts 2 Shifts 4 Shifl OlpL Capt Capt. &3 FF & 3 Fr 2 shifts Capt & 2 2 shifts Capt & 2 &3 FF FF FF I 1.5! l I l l l I 36.5 I I 2 I i Adjusted to reflect actual staff in /7 staffing at Station 52 in late 2015 Assistant Deputy Chief position has been deleted from the Staffing Plan as recommended in the Corporate Efflclency Review conducted in The above staffing plan does not include the volunteer component which would continue to be part of the total staff complement. Page 14 of35 Revised Dec 1.7, 2012

15 9.0 Apparatus and Equipment The department presently operates eight (8) pieces of major fire apparatus along with other administration and support vehicles. The fleet has been upgraded as part of a scheduled replacement program with additional apparatus planned due to growth. Since the department services a large rural area it must operate tankers to supply water for fire fighting in non-hydrant protected areas. The National Fire Protection Association Standard Standard for Automotive Fire Apparatus and/or ULC -S Automotive Fire Fighting Apparatus are the two primary standards used when developing specifications for new fire apparatus. Because of continuing changes in safety requirements, construction materials and operating practices, older fire apparatus do not have many of the features now mandated. Among the most important are Anti-lock Brake Systems (ABS) and Roll Stability Control (RSC) that help minimize accidents by improving steering and braking control. Emergency Fire Apparatus Classifications and Assignments (Not including Administration and Support vehicles) Type Pumper Tanker/pumper Rescue 75' Aerial Gator ATV Trailer for ATV %ton 4 x 4 100' Aerial Pl<~tform Type Total No. at Station 51 No. at Station 52 Assignment(s) First response for all emergency calls Rural Water supply Special rescue equipment, scene lighting, emergency power and misc. supplies Rescue in multi-story bldg., Elevated water tower Specialty fire and rescue Carries ATV and Wild fire equipment Brush/Forestry Firefighting A.clditional Recommended Apparatus- Growth Related Upgrade to pumper currently in D/C #added for Growth To date Ft':. :: ;:,... Lz<,. >. :~ Due to the increasing density of new development as well as new multi-story buildings, there is a need for an aerial device with greater reach that can effectively and safely evacuate residents from upper stories, supply increased elevated water streams and provide a safer, stable platform for firefighting operations. It is recommended that a new 100' aerial platform or "Quint" be acquired to meet the growth demands and industry standards. The existing 1993 aerial truck would remain operational and provide additional aerial capacity and serve as a back-up or second run apparatus to temporarily replace units out of service for repairs or maintenance. A list of the current fire apparatus fleet and replacement schedule is attached as Appendix V of this report. 15of35

16 10.0 Tiered Response- Emergency Medical Calls The Town changed it protocol for responses to medical calls in 2010 from Tier "B" to "A", which means that WSFES are now dispatched concurrently with York Region Emergency Medical Services (EMS) for medical calls (according to certain criteria). This increases the likelihood of qualified responders arriving on scene in Town faster. This increased service level was approved by Town Council and coincided with the Town having 24/7 staff available at Station 51 to support this activity. Previously, York EMS was dispatched first to medical incidents in Town and WSFES may not have been dispatched or if so later, which meant time delays for responders to arrive. Emergency medical calls have increased significantly from 327 in 2010 to 523 in 2011 and currently constitute 42% of total department responses. This trend in medical incidents has been experienced by other Departments in the Region and may be a determining factor with regard to the timing for 24/7 staffing at Station Fire Prevention and Public Education The Town of Whitchurch-Stouffville has a responsibility legislated under the Fire Prevention and Protection Act (FPPA) to provide public education and components of fire prevention within the municipality. The following are mandatory requirements set by the FPPA for each municipality in Ontario. Simplified Risk Assessment Smoke Alarm Program Distribution of Fire Safety Materials Inspections upon complaint and request The following are requirements in conjunction with BY -LAW FR. Building Plan Review Site Plan Review New Construction Inspection Annual Occupancy Inspections Public Education Presentations Participation with Special Events The Simplified Risk Assessment is intended to identify information required by the Town of Whitchurch Stouffville to make informed decisions about the programs and activities necessary to effectively manage the fire risk based upon needs and circumstances. The goal of a Simplified Risk Assessment is to determine that the Town of Whitchurch-Stouffville Fire and Emergency Services is meeting the needs of the municipality and the FPPA in regards to Fire Prevention and Public Education duties. The information and recommendations from this project are included in this update of the Fire Master Plan. The Simplified Risk Assessment is included as an Appendix Ill to this minor update. 16 of 35

17 12.0 Recommendations The following recommendations were documented in the 2009 FMP as consideration and information elements in planning for fire protection service in Whitchurch-Stouffville for the time frame. The recommendations have been amended or updated to represent the current state of the Fire and Emergency Services and into the time frame. The status of each recommendation has been highlighted with "Ongoing", "Completed", or "New" as well as a brief description where applicable Volunteer Recruitment/Retention and Volunteer Officer Development (ONGOING-2012) Continue to recruit volunteers to maintain a strong composite force and consider ways to retain volunteers that can result in a more proficient and effective volunteer component. Develop additional volunteer officers to provide adequate leadership and supervision to volunteers. Update - Advertising for a new recruitment program is currently underway and will commence January Superior Tanker Shuttle Certification (ONGOING-2012) Continue to maintain Superior Tanker Shuttle Certification with adequate numbers of tankers and appropriate training and automatic aid procedures for additional tankers through Mutual Aid. Encourage adjoining fire departments to participate in this program Fire Protection Agreement- Gormley (ONGOING-2012) Consider a new Fire Protection Agreement with Markham Fire and Emergency Services for a first response to the Gormley area once their new station in the Cathedraltown area is opened in This agreement could follow the Central York model with responses for only specified types of incidents included. Update - Based on the results of communications/negotiations with staff of Markham Fire & Emergency Services, consultation with representatives from the Fire Underwriters Survey and analysis of relevant operational data, staff believe that a Fire Protection Agreement with Markham would provide only limited improvement in first response time to the Gormley area. However, it was also determined that this Agreement would not provide the same cost/benefit to the residents and businesses as the one provided by the Agreement with Central York Fire Services to the Vandorf area. At the November 15, 2011 Council meeting, the Fire Chief recommended not entering into this Agreement at this time and will continue to review the fire protection requirements of the Gormley area and report to Council as necessary Fire Protection Agreement- Central York (ONGOING-2012) Renew the Central York Fire Protection Agreement for an additional five (5) years ( ), providing there is agreement with the parties, as this is the most cost effective means of delivering fire protection in the northwest portion of the Town. Update- At the November 15, 2011 Council meeting, staff brought forward a report securing the renewal of the Fire protection Agreement to December 31, of 35

18 09-05 Rural Fire Protection Project (ONGOING) Continuing review of this project is recommended to determine the best approach to providing a long term solution for fire protection service in the western portion of the Town Conversion of Fire Station 52 to accommodate 24/7 Staffing (ONGOING-2012) It is anticipated that Station 52 would require some minor renovations to accommodate 24/7 staffing the future. The present station requires additional facilities including lockers and shower rooms, dormitory, day room, etc. The cost for this conversion would be $650,000 - $750,000 based on estimates obtained in This work should continue to be budgeted as a Development Charge item. Update - The cost for this conversion has been amended and estimated at $825, (2012) including contingencies but not design costs, which are estimated at 8% of the total cost. The timing for this work is to coincide with the decision to implement 24/7 staff Fire Dispatch (COMPLETED) Markham Fire dispatches WSFES. Consider benefits/cost of having Richmond Hill dispatch WSFES as they do for Central York, East Gwillimbury and Georgina. With the Central York contract this would provide a more timely dispatch of both departments for that area of the Town. Richmond Hill has recently implemented a new Computer Aided Dispatch system with additional features that could improve records management for the Standard Incident Report required by the Office of the Fire Marshal. As part of the transition to a new dispatch system new hardware and software will be required, including a phase-in of installation of computers (Laptops) in apparatus. Update- At the October 2009 Council Meeting, Council approved a staff report recommending the negotiation and signing of an Agreement with Richmond Hill Fire Department to supply emergency dispatch services Tiered Response- Move to Level "A" in Stouffville (COMPLETED) Move to Level "A" for Station 51 when 24/7 staffing is in place to improve service to residents for emergency medical response. Update- At the February 16, 2010 Meeting, Council approved a staff report recommending the change in Tiered Response Protocols from Level "8' to Level "A" Fire Apparatus Requirement/Replacement (ONGOING) Due to the increasing density of development as well as new multi-story buildings planned, there is a need for an aerial device with greater reach that can more easily and safely evacuate residents from upper stories. It is recommended that a new 1 00' aerial platform or "Quint" be acquired as an upgrade to the pumper currently shown in the Development Charges By-law. Provide additional fire apparatus, if required, as part of the Rural Fire Protection Project. This fire apparatus is presently identified in the 2007 Development Charges Update. Provide timely replacement of all apparatus (12-15 years) Update- Staff recommended that a new 100' aerial platform or "Quint" be acquired to meet the growth demands. The existing 1993 aerial truck would remain operational and provide required aerial capacity and serve as a back-up or second run apparatus. A slip-on pump and tank designed for wild land firefighting has been purchased in 2012 along with a heaver capacity (3/4 ton) 4X4 pick-up to permit effective brush and wild land firefighting. 18 of 35

19 09-10 Improve Insurance Grading Classifications (ONGOING) Review the Fire Underwriters Insurance Classifications for the Town of Whitchurch-Stouffville and develop a long term plan to achieve the following classifications: Public Fire Protection Classifications IPFPC): For Commercial, Industrial and Multi-unit Residential Buildings Stouffville- move from Grade 5 to Grade 3 Ballantrae- move from Grade 7 to Grade 5 or better Dwelling Protection Grade (DPG) Stouffville and Ballantrae- Hydrant Protected- move from Grade 3A to Grade 1 Update - In January 2010, Fire Underwriters Survey (FUS) completed a fire insurance grading for the Town of Whitchurch-Stouffiville. The increase of full-time staff to 24/7 at station 51 had a direct positive impact on both the PFPC and the DPG. The PFPC increased from a Grade 5 to 4 in Stouffville and from Grade 7 to 5 in Ballantrae. The DPG increased from 3A to 1 in Stouffville however, remained the same in Ballantrae. The insurance grading noted that improvements to the Ballantare DPG would not occur until there was full-time staff on a 24/7 basis Fire Prevention and Public Education Programs!ONGOING) The following recommendations are taken from the Simplified Risk Assessment document and are included as part of the Fire Master Plan recommendations: High Risk Age Groups Adults over the age of 65 are at a greater risk than any other group. As most fire deaths occur in the home, it is important that older people know how to protect themselves. In order to facilitate this, a partnership between the Fire Department, Senior's Residence, Senior's Centre's, etc. could be targeted for fire prevention and education programs Vulnerable People and Occupancies Senior Residential Buildings, Nursing and Special Care Facilities, require further attention. Priority needs to be placed on fire code inspections annually and that staff working these facilities be targeted for fire safety education, evacuation planning and fire drills. This will increase staff being more prepared to react in a fire incident Industrial Buildings Over 35% of total fire dollar loss was from industrial occupancies. Priority needs to be placed on fire code inspections in these buildings. Depending on the size of the business staff working these facilities should be targeted for fire safety education, evacuation planning, and fire extinguisher use. This will increase in staff being prepared in a ftre incident and possibly reduce fire loss Assembly Occupancies All schools should be inspected on an annual basis to ensure compliance due to high occupant load and group occupying building. Participation in class presentations and fire drills could result in a decrease of residential fires in the present and future. The implementation of the Risk Watch Program through each school in the Municipality is a goal for Public Education. Stouffville District Secondary School is a great opportunity to provide Public Education to an age group that is missed through OFM programs. Restaurants with an occupant load of 30 or more are deemed to be of Assembly occupancy. Restaurants should be incorporated into Fire Prevention's annual routine inspection program to ensure compliance is being achieved. 19 of 35

20 Smoke Alarm Program Continue to deliver the Smoke Alarm Program with in-service crews. This program installs required smoke alarms for free to the resident. In the case of rental properties, issue Provincial Offences tickets to landlords who have failed to install smoke alarms in apartment units. Update - It has been identified through routine inspections and emergency responses that additional education is required to ensure compliance with Ontario smoke alarm laws. Despite the fact that the number of homes in Whitchurch-Stouffville that are in compliance is steadily increasing, there is still a large portion requiring this information. The Smoke Alarm Program is continually enhanced and the goal each year is to attempt to reach high risk or vulnerable residents while monitoring areas where compliance continues to be an issue. Each year, the Smoke Alarm Program is delivered, monitored and enhanced to ensure that it continues to be effective. The Program encompasses education, enforcement and delivery of important life safety information which includes home escape planning Second Suite!Basement Apartments) The Second Suite issue will have significant impact on the Fire Prevention Division. The Department has drafted a position paper on this matter and identified the various approaches and code requirements that will be required to be applied to these properties. The Department is participating on a multi-department committee reviewing this issue, which will be the subject of a report for Council consideration at a later date. Update - The Affordable Housing for All Ontarians Bill has resulted in an increase of Second Suite or Basement Apartments throughout southern Ontario including Whitchurch-Stouffville. In 2010, Council approved a By-Law requiring residents to register their Second Suites necessitating an inspection from either the Fire or Building Departments. The Fire Prevention Division continues to inspect Second Suites as they are identified and anticipate that the demand for inspections will increase as Second Suites become more popular. Fire Master Plan Review!NEW) The Fire Master Plan is a strategic planning document used to assist Council and staff in long range planning for the provisions of fire and emergency services. A complete and thorough Plan was developed in 2003 and minor updates to the plan were completed in 2006, 2009 and Staff recommended that budget considerations in the future accommodate the retention of a consultant in order conduct an extensive review and complete a new Fire Master Plan that will be in affect out to the timeframe. In addition, staff recommend that if and when the Town undertakes its next major Fire Master Plan update, it should be completed in a manner that has regard for the other Fire Master Plans within the northern six York Region Municipalities. 20 of 35

21 APPENDIX I FIRE INSURANCE RATING (Information provided by the Fire Underwriters Survey) Fire Insurance classifications for municipalities are set by the Fire Underwriters Survey as a guide to participating insurance companies in setting premium costs. Because the insurance business is competitive, rates will vary between companies even if they are using the same classification grading, however residents and businesses can benefit financially if overall the premiums are lower because of a better classification. In August 2009, Fire Underwriters Survey conducted a full field survey of the fire risks and defenses within the municipality. The main purpose of the survey was to take into account any changes and/or improvements made in the community since the previous survey, which was completed in February The results have been used to establish the Public Fire Protection Classification for the Town of Whitchurch-Stouffville. Public Fire Protection Classifications (PFPCl: For Commercial, Industrial and Multi-unit Residential Buildings Stouffville Grade 5 Grade 4 Ballantrae Grade 7 Grade 5 Rural within 5 km of a fire hall- Grade 8 (with Tanker Shuttle Certification) Dwelling Protection Grade (DPG): The DPG is a measure of the ability of a community to handle fires in small buildings such as homes. Grade 1 is the best while Grade 5 indicates that the community has very little if any fire protection. Factors considered when arriving at the grading include water supply, number of fire fighters and whether they are paid or volunteer, fire apparatus, response distances, method of alarm dispatch etc. Stouffville- Hydrant Protected Ballantrae- Hydrant Protected 2001 Grade 3A Grade 3A 2009 Grade 1 Grade 3A Rural (no hydrant protection) within 8 km of a fire hall- Grade 3 (with Tanker Shuttle) Rural beyond 8 km of a fire hall- Grade 5 Explanation of the Grading Schedules Public Fire Protection Classifications (PFPCl: Using the Grading Schedule model, major features and conditions in the community including water supply, fire department, fire service communications, fire prevention and building code enforcement and conditions are evaluated. The evaluation of the fire defenses is expressed as a protection classification, which is graded on a 1 to 10 scale. The grading reflects the ability of the community to combat major fires that may be expected to occur in commercial, industrial, institutional and multi-family residential properties. Class 1 represents the highest level of public fire protection while Class 10 represents the absence of any effective public fire protection. 21 of 35

22 APPENDIX I (CONTINUED) FEATURE RELATtVE WEIGHT Water Supply 3d% Fire Department 40% Fire Safety Control 20% Fire Service Communications 10% TOTAL 100% Refer to the table below for the basic requirements under each of the 5 categories. (I) MINIMUM DWELLING PROTECTION GRADE (DPG) REQUIREMENTS DPG (ii) 1 2 3A (iii) CRITERIA Water supply system equipped with standard hydrants capable of delivering a minimum of 200 IGPM for a 2- X X X hour duration or 400 IGPM for a 1-hour minimum duration in addition to maximum consumption. Response from within 5 miles of a fully equipped X X X standard triple combination pumper. Response from within 5 miles of fully equipped standard X - - triple combination pumper plus a tanker. Combined tank capacity must be at least 1500 Imperial Gallons and there must be a transfer system capable of supplying the pumper (dump valve, portable tank, portable pump etc.) Response from within 5 miles of a fully equipped X - standard triple combination pumper or tanker with minimum 800 Imperial Gallon tank and 200 IGPM pump (e.g. PTO) Adequate drafting sources. Locations to be clearly X X - indicated on a map. Minimum of 3 career fire fighters on duty (24-hours/day) X with apparatus. Minimum of 1 on-duty career fire fighter (24-hours/day) - X backed by 15 volunteers per station. Minimum of 15 volunteer fire fighters per station. X X - Minimum of 10 volunteer fire fighters per station X - Means of alarm receipt and dispatch (pagers, siren, X X X X X - group phones, etc.) Heated and well-maintained fire hall. X X X X X - Regular training of all fire department members (weekly X X X X X - in case of volunteers) Clearly defined fire protected area with boundaries X X X X X - clearly indicated on map. 22 of 35

23 APPENDIX II PERFORMANCE MEASURES ITEM Population 24,500 24,500 26,000 27,000 32,000 34,300 36,500 Call Volume Ave. Response Time. All Calls Ave. Response Time -Fire Calls Operating Cost per $0.50 $0.53 $0.59 $0.62 $0.63 $0.80 $0.68 $1000 Assessment , $ Responses 2006 to 'Change in Tiered Response started in January WSFES is now dispatched to certain medical incidents simultaneously with York Region EMS to ensure personnel arrive at scene as soon as possible. 23 of 35

24 APPENDIX II (CONTINUED! Average Volunteer Turnout Per Call 24 of 35

25 APPENDIX II (CONTINUED :t::.e 10 Vl ~ 0 8 " to Volunteer Firefighters Years of Experience 5 to 9 10 to 14 #of Years 15 to or more iii Station 51 Iii Station 52 Number of Volunteers u Station 51 Iii Station of 35

26 APPENDIX Ill SIMPLIFIED RISK ASSESSMENT As each community is different, the Simplified Risk Assessment and ensuring fire concern profile will assist in identifying the degree to which these activities are required in accordance with local needs and circumstances. The Simplified Risk Assessment is made up of the following components: Demographic Profile Building Stock Profile Local and Provincial Fire Loss Profile Information Analysis and Evaluation Priority Setting for Compliance Implementing Solutions The following are mandatory requirements set by the FPPA for each municipality in the Province of Ontario. 09 Simplified Risk Assessment 10 Smoke Alarm Program 11 Distribution of Fire Safety Materials 12 Inspections upon complaint and request The following are requirements in conjunction with BY-LAW FR. Building Plan Review Site Plan Review New Construction Inspection Annual Occupancy Inspections Public Education Presentations Participation with Special Events DEMOGRAPHIC PROFILE: It is important to examine demographic data to determine the following: Population makeup, based on age groupings. Vulnerable individuals or occupancies. Cultural differences such as language and customs. Other considerable specific to certain municipalities. Population ,250 Population Projection ,845 Population Census 24,390 Population Change- Census % Source: Stalislics Canada 2006 Census.- York Reg1on Plannmg Dept, 2007 Source: C.N. Watson Residential and Non-Residential Growth Forecast, of 35

27 Ages of Number % of Total Population Population , , and Over 5, TOTAL 37, POPULATION Source. Stattsltcs Canada 2011 Census. BARRIERS TO PUBLIC EDUCATION: Do cultural/language barriers to public education exist in Whitchurch Stouffville? Barriers to language are very minimal. Over 95% of the municipalities' population uses English as a first language. However, York Region's population is becoming more ethnically diverse. For the period , York Region had the highest net gain of immigrants compared to any other Census Divisions in Canada. INFORMATION ANALYSIS AND EVALUATION: The development of a community profile and the identification of priorities serve as the basis of selecting activities in the area of public education and fire prevention, based upon local needs and circumstances. VULNERABLE RESIDENTS ANALYSIS: Vulnerable persons reside in a variety of residential, care and detention facilities. Persons may be considered vulnerable because of detainment, age, non-ambulatory state, and physical and/or mental capacity. Vulnerable People I Occupancies Occupancy #of # of Residents 2011 Type Facilities Population Nursing % Homes Apartments 15 1 ' % with Seniors Group Homes % The table above indicates in relation to the total population that Whitchurch - Stouffville has a relatively small group, with only 5.3 % of the population considered vulnerable or potentially high-risk resident. 27 of 35

28 DEMOGRAPHIC PROFILE COMMENTARY: Town of Whitchurch-Stouffville The Town of Whitchurch- Stouffville population of 41,250 is quite consistent throughout 12 months of the year due to the minimal amount of cottages, campgrounds, trailer parks, and tourist attractions. Our profile indicates that 67% of the town's population is between years of age. Over 91% of the town's total building stock is of residential occupancy, with over 95% of the town's population using English as a first language. Within the next 14 years the Town's population is expected to double in size. With the increase in population and forecasting from the region showing the increase in diversity the town will have to adapt to language barriers as well as large scale of population growth. Also, with the majority of our population between15-65 an increase in our older population will occur over this time period. LOCAL CONSIDERATIONS: 1. Part of Whitchurch-Stouffville's local consideration is the "older" residential area of Stouffville which extends from gth Line to 1 Olh Line, as well as, the residential community surrounding Mussleman's Lake. These two areas pose risks due to narrow/dead end streets limiting access to the older buildings, buildings constructed prior to current construction codes, exposure risks, and water supply. 2. Another consideration within the Municipality is access to trailer parks, campgrounds, cabins, and Farming Operations. These areas pose risks due to unassumed roadways or not maintained roadways. Buildings constructed prior to construction codes and no municipal address signage. 3. Consideration must be in place to monitor the expanding development of new residential areas within the Municipality. Confirming construction is being conducted in conjunction with the Site Plan Agreement (Fire Breaks, Hydrant Location, Street Signage, and Address Signage) and area familiarization upon occupancy of new construction. 4. Access for fire department apparatus and firefighting operations plays a large role within the Preston Lake area (northeast shore). Roadways are not maintained by municipality. There are no fire hydrants, majority of these homes are permanent residence and no municipal addressing. 5. Provincially mandated intensification targets for providing residents with more affordable housing. Municipal by-law to allow the use of secondary units in single family dwellings, Fire Dept to inspect second units in accordance with fire code. 6. Upscale rural communities, large farming operations, and rural industrial parks pose large risks. No municipal hydrants and missing municipal addressing on high priced homes, buildings, and operations increase concerns for water supply and stopping the spread of fire. Also, a concern is the attitude of an upscale community after the impact of a fire. 28 of 35

29 BUILDING STOCK PROFILE: It is important to identify high-risk occupancies and those that, if damaged or destroyed in a fire, would have a devastating impact on the community. This information is intended to provide a detailed inventory of the overall potential structure and property related fire risks within the community. Classification # of Occupancies Residential 11,379 Multi-Residential (7 or more self-contained units) 14 Industrial 380 Commercial 300 Other (cemeteries, special needs school, fire halls, museums, library, gov't buildinq) 25 Totals Source: Mun1c1pal Property Assessment Corporation January 2011 BUILDING STOCK PROFILE COMMENTARY: The majority of the Town's buildings (other than single-family dwelling units) were constructed after the first Ontario Building Code (1975) with exception to the downtown core. Some of the larger industrial buildings provide the bulk of the employment (Nova Pharm, SouthWire). The majority of the downtown core is comprised of commercial/residential splits. Majority of the senior care buildings are rather new and the older ones are maintaining compliance through annual inspections. Although the majority of the residential housing is of a single-family, with some low-rise apartment/condo buildings, there is an emerging trend towards multi storey/multi unit condominiums. BUILDING STOCK PROFILE CONCERNS: Potential for job loss (industrial buildings) Ensuring compliance is being met within large industrial buildings with large occupant loads. (emergency procedures) Ensuring compliance is being met within senior care buildings. (emergency procedures) Downtown core. Ensure effective fire separation between row buildings. Determine conversion of single family dwellings to multi-units are in compliance with OFC. (Section 9.5) Ensure second suites meet applicable codes and municipal by-law. Ensure Fire Department is being aware of new streets coming on-line as well as occupancy in new areas. Ensure Fire Break lots during construction period are being addressed. Ensure all buildings meet requirements for municipal numbering. Ensure OFC compliance with basement apartments (section 9.8) 29 of 35

30 MUNICIPAL FIRE LOSS PROFILE: It is important to recognize the value in reviewing the community's past fire experience and its relationship with provincial averages. This information will help the Town of Whitchurch-Stouffville determine the type of occupancies most susceptible to fire. Provincial statistics can assist in determining the types of occupancies that fire deaths most commonly occur in, the most vulnerable age groups affected, and the status of smoke alarms in these occurrences. Municipal Fire Deaths and Injuries Occupancy Class Deaths Injuries Death Injuries Deaths Injuries Group A Assembly Group B Institutional Group C Residential Group D & E Commercial Group F Industrial OTHER TOTAL DEATHS/INJURIES Occupancy Class MUNICIPAL PROPERTY DOLLAR LOSS Dollar Dollar Dollar Dollar %of Total Value Value Value Value Dollar Value Group A Assembly 7,000 2, , % Group B Instructional % Group C Residential 1,475,850 1,786, ,700 3,152, % Group D & E Commercial % Group F Industrial 75, ,000 56, % Structures/Properties not classified by O.B.C. 150,000 9, % Total Dollar Loss 1,707,850 1,997, ,700 3,154, % MUNICIPAL FIRE LOSS PROFILE (Stats from ) Three consecutive years with fire loss of over 1 million dollars, consistent fire loss in residential buildings. No fire loss noted with institutional buildings. No loss of life from fires and only two injuries noted over three years. 30 of 35

31 PRIORITY SETTING FOR COMPLIANCE: Priority setting for compliance is compiled from reviewing information from the Simplified Risk Assessment. (Demographic, Building Stock, Municipal Fire Loss) Priority Setting Worksheet Priority Status Goals/Objectives List in Current fire prevention/public Implementation of additional fire order of education programs that address prevention and public education ' priority fire safetv priorities. proqrams. Fire Public Fire Public Prevention Education Prevention Education 1) Residential Fire Prevention Fire Prevention Week Fires Smoke Alarm Week Routine Open House (single family) Program Inspections for Including: Fire Safety compliance. PSA (media) Multi-Unit Inspection upon Brochures Residential Request/Complaint Smoke Alarm Brochures provided to Program, Site Supers. Building Permit Fire/Life Safety implemented into (schools) Multi Res. Brochures and info During inspect. sessions for home TAPP -C owners and Program stakeholders implementation for second suite dwellings. 2) Industrial Inspection upon Requested Routine inspections. Fire Safety Training for Fires request/complaint General Fire Employees Safety Info (Industrial Building Permit Pre-Plan Partnerships Buildings) 1 mplementation For donation. Wood Annual Inspections Fire Drills Processing 3) Vulnerable Inspection upon General Fire FSP Review Older & Wiser Groups request/complaint. Safety Info. Compliance with S.AF.F.E. Req.d staffing Annual Inspections. levels. Fire Safety Training for Fire Safety (Senior/Care) Building Permit Approval Pre-Planning Staff and Seniors i Fire Ext Training. I 4) Downtown Inspection upon Requested Retrofit/Routine Smoke Alarm info. core/mixed request/complaint General Fire Inspections (residential) occupancies. Safety Info. Municipal Ensure Higher level of Building Permit. Numbering Compliance I 31 of 35

32 5) Creation Open Air-Burning Copy of CO By-Law PSA's (media) of By-Laws By-Law Remote Alarm Creation of Brochures. News letter Fire Route By-Law Fire Works Info session and Second Suite by- brochures for Civic Address Law stakeholders. Fees for Service The analysis completed within this assessment has identified the Whitchurch - Stouffville Fire and Emergency Services is meeting the requirements of the Fire Protection and Prevention Act for fire prevention and public education activities. ANALYSIS AND EVALUATION OF INFORMATION: (Recommendations) High Risk Age Groups: Adults over the age of 65 are at a greater risk than any other group. As most fire deaths occur in the home, it is important that older people know how to protect themselves. In order to facilitate this, a partnership between the Fire Department, Senior's Residence, Senior's Centre's, etc. Seniors could be targeted for fire prevention and education programs. Vulnerable People and Occupancies: Senior Residential Buildings, Nursing and Special Care Facilities, require further attention. Priority needs to be placed on fire code inspections annually and that staff working these facilities be targeted for fire safety education, evacuation planning and fire drills. This will increase staff being more prepared to react in a fire incident. Industrial Buildings: Priority needs to be placed on fire code inspections in these buildings. Depending on the size of the business staff working these facilities should be targeted for fire safety education, evacuation planning, and fire extinguisher use. This will increase in staff being prepared in a fire incident and possibly reduce fire loss. Assembly Occupancies: All schools should be inspected on an annually basis to ensure compliance due to high occupant load and group occupying building. Participation in class presentations and fire drills could result in a decrease of residential fires in the present and future. The implementation of the Risk Watch Program through each school in the Municipality is a goal for Public Education. Stouffville District Secondary School is a great opportunity to provide Public Education to an age group that is missed through OFM programs. Restaurants with an occupant load of 30 or more are deemed to be of Assembly occupancy. Restaurants should be incorporated into Fire Prevention's annual routine inspection program to ensure compliance is being achieved. 32 of 35

33 APPENDIX IV CHANGING FROM 12/7 TO 24/7 SHIFT Organizations that require 24/7, 365 days a year coverage (such as nursing, air traffic controllers, police, EMS, fire etc), require shift schedule patterns that are different from normal Monday to Friday schedules and involve some staff to work evenings, weekends and holidays. Typically, in order to cover for times when staff are "not available" for these schedules and the service level must be maintained, additional staff resources are needed. This is accomplished often through overtime, parttime staff or additional full-time. The current Whitchurch-Stouffville Fire and Emergency Services staffing plan proposes to move to 24/7 fire protection at the Ballantrae station at some point in the future. The Fire Chief assesses this need based on a number of factors (for example, number and type of calls; response time; and volunteer turn out) and makes recommendations to Town Council. The Town's FES has followed a practice since the late 1990s to maintain three personnel on a truck, with two trucks responding during the day and only one at night. This level of response is a minimum in order to meet the following on scene requirements; 1 - Company Officer (Health & Safety Act.... competent supervisor) 1 - Driver/pump operator (Highway Traffic Act and water supply) 1 -Firefighter (Task) This practice also includes the initiation of Volunteers for specific incidents that provide additional resources and support to deal with the situation as well as provide a standby crew if required for additional calls. In order to transition from 12/7 to 24/7 at the Ballantrae station, a minimum of six staff would have to be hired to form two crews of three (three on-duty while three are off-duty). Below is the method used to achieve that coverage: Coverage required for additional 12/7 Coverage: 7 days X 12 hours - 84 hours per week for One Fire Fighter 84 hrs/week X 52 weeks/year= 4,368 hrs per year to be covered for One Fire Fighter 13,104 hrs/year required for three Fire Fighters 33 of 35

34 Individual Firefighter hours available per year: 42 hours per week X 52 weeks per year= 2,184 hours per year "Not available" deductions from scheduled hours per firefighter; Vacation Days 15 X 12 (hour shift) = 180 Statutory Days 13 X 12 = 156 Training Courses 10 X 12 = 120 Sick, Bereave, etc 4 X ==4-"8 Total hours deducted = 504 Total hours available per year per Fire Fighter: 2, = 1,680 hrs Hrs to be covered I Hrs available= # of Fire Fighters required for additional 12/7 13,104 hrs/1680 hrs = 7.8 FF Minimum staffing would be six Fire Fighters and the additional 1.8 Fire Fighter requirement would have to be accommodated through overtime and/or additional fire fighters (Remember, 1 FF is equivalent to 0.8 after not available hours deducted). 34 of 35

35 APPENDIXV FLEET REPLACEMENT SCHEDULE I... UNIT ','(EA~. I TYPE.... I LI~ESPAN REPLACMENT ESTINIATE:O> I YEAR/ REPLACEMENT COST ' Aerial 17 years 2013 $1,112, Pumper 12 years 2015 $500, Res/ Pump 12 years 2019 $600, Res/ Pump 12 years 2020 $600, Tanker 15 years 2019 $500, Heavy Rescue 15 years 2023 $500, Tanker 17 years 2025 $500, Tanker 17 years 2028 $500,000 CH Expedition 5 years 2014 $50,000. FP Patriot 8 years 2016 $35,000 FP Patriot 8 years 2016 $35,000 CH Terrain 4 years 2014 $40, Sierra pickup 10 years 2020 $50, i 2011 Sierra pickup 10 years 2021 $50,000 GAT.()R x 4 Gator 15 years 2019 $25,000 T~ILER, 2005 Trailer 15 years 2019 $25, ' 2013 Silverado 10 years 2023 $60, of35