AUBURN UNIVERSITY X-RAY SAFETY STANDARD OPERATING PROCEDURES
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1 AUBURN UNIVERSITY X-RAY SAFETY STANDARD OPERATING PROCEDURES Contact Phone # address X-Ray Permit Holder: X-Ray Supervisor: Department This Safe Operating Procedure (SOP) summarizes regulatory and Auburn University policy requirements to possess and operate analytical X-Ray equipment. The analytical X-Ray equipment discussed in this SOP includes: X-Ray diffractometers (XRD) X-Ray fluorescent devices (XRF) Hand-held X-Ray fluorescent devices Educational analytical X-Ray equipment Educational analytical X-Ray equipment is a subset of analytical X-Ray equipment that consists of low current XRF or XRD used for educational purposes only. A. EQUIPMENT INFORMATION 1. X-Ray specifications Type: (diffraction, etc.) Manufacturer: Manufacturer Information: Manuf. Date: Status (active or inactive: Location/room number: AU Property # (if available): Model: Serial #: Max. Power: 2. Survey meter specifications Manufacturer: Model: Serial #: Calib. Date:
2 3. Dosimetry Checkmark both options to indicate your compliance X-Ray users shall wear the whole body dosimetry and / or finger rings as assigned by The Radiation Safety Office Do not remove badges from the lab or leave badges in a high exposure area. B. GENERAL SAFETY REQUIREMENTS 1. Exposure Risk Do not expose any part of the body to the primary radiation beam. The greatest potential for acute exposure occurs during the manipulation of the sample to be irradiated. Exposure rates of up to 10,000 R/sec can occur at the housing ports of certain X-Ray units. Signs of exposure include erythema (reddening) of the skin in less than 0.3 seconds. Serious and permanent injury may occur if exposure lasts more than 0.1 seconds. In case of any suspected exposures to X-Ray, immediately report to X-Ray supervisor and Radiation Safety Officer at and go to the nearest hospital emergency room as soon as possible. 2. State Registration All analytical X-Ray equipment must be registered with the Alabama Department of Public Health, Office of Radiological Safety within 30 days of receipt, change in location or disposal. Auburn University Radiation Safety Office maintains this registration. The PI shall promptly notify the Radiation Safety Office of any such changes. Receipt of new equipment will require a commissioning inspection by the Radiation Safety Office. 3. Access Controls Checkmark what applies to your X-Ray unit to describe access controls, including use of interlocks. It is the responsibility of the user to maintain and enforce access control. Access to X-Ray lab via card/key entry system. X-Ray housing depresses interlocks. Removing screws will defeat interlocks. Do not override interlocks. Interlocks may be defeated for alignment purposes only with RSO approval.
3 4. Warning Signs & Lights. Please checkmark all that applies to your X-Ray unit. CAUTION: X-RAY RADIATION. AUTHORIZED PERSONNEL ONLY signs are posted above the X-Ray unit and on doors leading to any restricted area. CAUTION X-RAYS THIS EQUIPMENT PRODUCES X-RAYS WHEN ENERGIZED signage is posted near any switch that energizes the X-Ray tube. CAUTION: HIGH INTENSITY X-RAY BEAM signage is affixed to the X-Ray source housing. WARNING LIGHTS: Each X-Ray unit has a fail-safe warning light to indicate when the X-Ray tube is energized. 5. Training Requirements: Authorized X-Ray users must complete the following training: The initial Auburn University X-Ray Safety Training provided by the Radiation Safety Office, (AU Radiation Safety training is not required for cabinet X-Ray systems. However, operators shall receive training to normal operating procedures and safety devices.) Training on safe normal operating procedures for the specific X-Ray equipment to be used provided by the X-Ray permit holder or X-Ray supervisor. Annual X-Ray Safety refresher training Additional vendor-provided equipment training may be required by RSO. X-Ray users are responsible for reviewing and complying with all applicable rules, regulations and University procedures as explained in the Auburn University Radiation Safety Manual.
4 6. Alignment procedures: X-Ray beam alignment is only done by authorized, licensed, and certified personnel All X-Ray users need to keep in mind that the majority of X-Ray accidents occur while aligning the X- Ray beam. All possible steps will be taken to prevent any such accidents. Alignment procedures are performed in accordance to the manufacturer s instructions. Notify supervisor prior to commencing with alignment procedures. Notify lab personnel of initiation of alignment procedure. Ensure that there are no unauthorized occupants in the area. Complete Safe Operating Procedures Operator will not leave the area until the X-Ray housing is replaced and the interlocks are operational. 7. Actions: Prior to operating the X-Ray unit, verify that the following actions have been implemented. Notify PI prior to operating the X-Ray equipment if there are any NO responses. ACTION YES NO ACTION YES NO Are safety devices operating Are all signs and labels in place? properly? (interlocks, beam cut-offs) Are the X-Ray on/off light(s) functioning? Is a survey meter available & calibrated? Are unused ports on the Is a current written SOP available? radiation source closed? Is the lab secure? Is a written Use log available & in use? Are all necessary interlocks operating properly?
5 C. SAFE X-RAY OPERATING PROCEDURES 1. Prior to operation of the X-Ray System, each of the following safe operating steps shall be implemented. Post Safe X-Ray Operating Procedures in close proximity to the X-Ray Unit. This list of safe operating procedures shall be maintained in clear view of the operator. POWER ON SEQUENCE Record the date and start time on the X-Ray Use log POWER OFF SEQUENCE (Non-Emergency) Enter stop time and date on the X-Ray Use Log. Hit the emergency power off button for this unit or the entire lab Describe how you would stop your X-Ray Unit in case of emergency
6 2. Photograph of X-Ray unit (can attach as separate image):
7 3. Beam Configuration: Does this device have a configuration such that any portion of a person s body can enter the primary X-Ray path? Is there a functioning safety device that will shut off the beam upon entry to the path? If there is no such safety device, has an exemption been issued by the ADPH? Is there a readily discernable indication of X-Ray on / off? Is the on / off indicator located near each port on the radiation source housing? Is there a shutter open / closed status indicator located near each port on the radiation source housing? For open beam devices installed after February 1995, does each port have a shutter that cannot be opened unless a collimator or coupling has been connected to the port? Yes No N/A 4. Non-beam hazards, if any: List and describe how they have been addressed (electrical, trip & fall, etc.) Hazard Response Action 5. Hazardous material handling: List hazardous materials involved, such as chemical or biological, including the quantity, handling and labeling requirements. Hazardous Material Quantity Handling and Labeling Requirements
8 6. Hazardous Waste: Identification of hazardous waste generated by the X-Ray use (if any) and its disposal. Waste Identification Disposal Requirements 7. Emergency Procedures: Authorized X-Ray users will be familiar with the building s emergency evacuation plan, location of emergency equipment, and emergency procedures for fires or other emergencies. Note locations of main electrical shut off switches to the X-Ray. Power off X-Ray via: On/Off switch on X-Ray control panel Emergency power off (EPO) button on wall. Reference specific EPO that shuts down this equipment. Follow specific instructions for each piece of equipment. Circuit breaker box Follow AU Safety/ Emergency Instructions if there is a need to contact Police, Fire or Ambulance Emergency Response personnel. 8. Maintenance: Only AU authorized, licensed and certified outside service personnel will maintain the equipment. A current copy of Auburn University registration information for all outside contractors must be on file at RMS prior to any service. All relief devices, safety interlocks, alarms and other hazard prevention devices will be maintained, calibrated, and tested for functionality on a regular basis in accordance with standard industrial practices and recommendations of the manufacturers. Service Agreement with: Date of last maintenance inspection:
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