Lincolnwood Beautification Task Force Monday, February 26, 2018 Board Conference Room 6900 N. Lincoln Ave. 6:00 P.M.

Transcription

1 1. Call to Order Lincolnwood Beautification Task Force Monday, February 26, 2018 Board Conference Room 6900 N. Lincoln Ave. 6:00 P.M. 2. Roll Call 3. Approval of Minutes a. November 13, Old Business a. Garden Walkthrough 2017 Lincolnwood In Bloom Contest Winner b. FY2019 Budget Update c. Touhy/Crawford Avenue Garbage Can Replacement d. Review of Proposed 2018 Plantings i. Establish Planting Schedule 5. Staff Report 6. New Business a. Proposed Code Amendment Reestablishing the Beautification Commission b. Lincolnwood In Bloom Contest c. Arbor Day Comments from the Public 8. Adjournment Date Posted: February 22, 2018 By: Nadim Badran, Assistant to the Public Works Director

2 DRAFT Beautification Task Force Meeting November 13, 2017 Village Hall Board Conference Room Members Present Mira Mazur, Chair Terry Froman Jaclyn Cassel Pamela Stavinoga Susan Perdomo Eve Fink Georjean Hlepas Nickell Trustee Liaison Members Absent Gabriella Kowalczyk Staff Present Staff Liaison, Nadim Badran, Assistant to the Public Works Director I. Call to Order a. The meeting was called to order at 6:00 p.m. by Chairperson Mazur. II. Roll Call a. Chairperson Mazur called the Roll. A quorum was present. III. Approval of Minutes a. Member Stavinoga made a motion to approve the minutes of the September 18, 2017 meeting. Member Froman seconded the motion. The motion was approved 6-0 via a voice vote. IV. Old Business a. Approval of Planting Workbooks i. Village Hall Entrances Member Stavinoga stated that she would like to change the flowers located at the entrances to 24 Pink Dragon Wing Begonias and 24 White Dragon Wing Begonias. ii. Community Center The Task Force did not recommend any changes for the Community Center beds. Member Stavinoga asked if Mushroom Compost will be added to the planting beds. Mr. Badran stated it will be applied in the coming weeks. iii. Lincoln Avenue Proesel Park Sign Member Stavinoga stated that she would like to refresh the look of the Proesel Park planting bed. Mr. Badran stated that staff obtained a quote for the redesign of the bed for the next fiscal year, and would discuss it during Agenda item 6. For the upcoming planting season, Member Stavinoga stated that she would like to reduce the 4 trays of Orange Marigolds to 2 trays of Yellow Marigolds, and add 2 trays of Red Zinnias. Member Froman stated she was concerned if the plants would survive. Mr. Badran stated that the

3 DRAFT Mushroom Compost would be added and the Village could replace the soil after the next planting season. iv. Lincoln Avenue Member Stavinoga stated the Junipers were relocated to the Lincoln Bed from the Village Hall employee entrance, as well as grasses from the promenade. Chairperson Mazur stated she will visit the area to inspect the plantings. v. Madeline s Garden Member Cassel stated that she would like to see larger flowers to make the area a grand display. Member Fink stated that the decision was made recently to bring the size of flowers down. Chairperson Mazur stated that she would like to see the Blue Salvia removed and make the circular planting beds only white and red. Member Perdomo stated she was concerned with just having red in the center and white in a circle around it. Chairperson Mazur stated she would like all Blue Salvia removed, and increase the 8 flats of white Begonias to 16 flats. Chairperson Mazur stated that she would like to fill the 6 interior planting beds with Hostas. A discussion took place amongst the Task Force about which type of Hostas should be planted and how many. Chairperson Mazur stated she would measure the planting area and Mr. Badran to update the workbook. vi. Morse/Kostner Member Perdomo stated she would like the remove the Purple Sedum and Sky Blue Supertunias, reduce the Yellow/Rose Lantanas to 2/3 of last year s order, and remove the Lambs Ears. V. Staff Report a. ITEP Grant Applications Mr. Badran stated the Village would be applying for two grants from the state. The first project is the Lincoln Avenue Streetscape Enhancement project and the other project is the McCormick Boulevard Sidewalk Installation. Mr. Badran stated a letter of support from the Task Force would help bolster the Village s application for the competitive grant. The members agreed they would endorse each application with a letter of support. VI. New Business a. Discussion Regarding FY2018/19 Budget Requests Mr. Badran stated that staff obtained proposals for projects the Task Force previously expressed an interest in. The first proposal provided by Christopher Burke Engineering (CBBEL) was for the redesign of the Lincoln Avenue Proesel Planting Bed and Sign. The Task Force stated they do not want to expend Village Funds on a redesign and would just like to see the existing soil replaced. The Task Force asked if an irrigation system could be installed in the planting bed. Mr. Badran stated that he would obtain a proposal for that work. The second proposal from CBBEL was for the installation of a Pollinator Garden located within the U.P. Bike Path. The group stated they are not interested in pursuing this project. b. Trustee Liaison Nickell stated that she spoke with the Mayor about reestablishing the Task Force to a Commission. Trustee Nickell left the meeting to allow the group to discuss whether or not they wanted to pursue that option. Chairperson Mazur stated she would like to see the group return to Commission form to have a stronger voice in the Village and a wider scope of duties. Member Froman asked what becoming a Commission would entail. Mr. Badran stated that the group would have an increased number of meetings, a strict attendance policy, and the Chair or another member would be expected to attend Village Board meetings as Beautification related items were discussed. Mr. Badran stated that the group would continue to review the same items with the addition of other items as assigned by the Village Board. Member Perdomo stated that if the scope of duties was not changing she would be hesitant to switch back to a Commission. Member Froman agreed with Member Perdomo s concerns. Chairperson Mazur stated that she would like to see the group become a

4 DRAFT commission again and asked if the group was in agreement. With the exception of Member Perdomo, the group agreed with Chairperson Mazur to request staff bring the item forward to the Village Board. VII. Comment from the Public - No items were brought forward for discussion. VIII. Adjournment a. With no further business to discuss, Member Stavinoga made a motion to adjourn, which was seconded by Member Fink. The meeting Adjourned with all in favor and none opposed at 7:54 p.m. Minutes Recorded by: Nadim Badran Assistant to the Public Works Director Staff Liaison

5 Beautification Task Force Planting Implementation Form Location: Plant(s) Needed and Quantity: Community Center Move perennials to fill in space Estimated Cost: $0 Timeframe for Ordering Plants: Timeframe for Installing Plants: Staff Needed for Installation: December Week Following Memorial Day One Staff Member Preparations Needed for Planting Area: Add mushroom compost in the fall and spring Turning of the soil in the Spring Ongoing Maintenance Needs: Spring / Fall Cleanup Weekly visits from Village contractor Other Considerations: Soil Type: Light Condition: Clay Partial Shade Responsible Beautification Task Force Member(s): Gabriella Kowalczyk Eve Fink DEC Revised

6 Beautification Task Force Planting Implementation Form Location: Plant(s) Needed and Quantity: Lincoln Avenue Knockout Roses (as needed) Estimated Cost: $100 Timeframe for Ordering Plants: Timeframe for Installing Plants: Staff Needed for Installation: Preparations Needed for Planting Area: Ongoing Maintenance Needs: December Week Following Memorial Day One Staff Member Add mushroom compost in Fall and Spring Spring / Fall Cleanup Weekly visits from Village contractor Other Considerations: Soil Type: Light Condition: Clay Sunny Responsible Beautification Task Force Member(s): Judy Friedman Eve Fink

7 Beautification Task Force Planting Implementation Form Location: Plant(s) Needed and Quantity: Lincoln Avenue Proesel Park Sign 8 Perennial Roseanne Geraniums Estimated Cost: $200 2 Trays Marigolds (inca)(yellow) 2 Trays Red Zinnias Timeframe for Ordering Plants: Timeframe for Installing Plants: Staff Needed for Installation: December Week Following Memorial Day One Staff Member Preparations Needed for Planting Area: Turning of the soil in the Spring Add mushroom compost in Fall and Spring Ongoing Maintenance Needs: Spring / Fall Cleanup Weekly visits from Village contractor Other Considerations: Soil Type: Light Condition: Clay Sunny/No Shade Responsible Beautification Task Force Member(s): Pamela Stavinoga Terry Froman

8 Geraniums in place of Lantanas 2 Trays Yellow Marigolds 2 Trays Red Zinnias

9 Beautification Task Force Planting Implementation Form Location: Plant(s) Needed and Quantity: Madeleine s Garden Red Option: 6 baskets of Red Velvet Dragon Wing Begonias White Option: 16 flats of White Begonias Six Hanging Baskets Two with Red Dragon Wing Begonias Two with White Dragon Wing Begonias Two with Blue Lobelia Perennials 24 Helleborus Niger Christmas Rose 24 Japanese Forest Grass Albostriata Estimated Cost: $1,500 - $2,000 Timeframe for Ordering Plants: Timeframe for Installing Plants: Staff Needed for Installation: December May Two Three Staff Members Preparations Needed for Planting Area: Add Mushroom Compost in Fall and Spring Turning of the soil in the Spring Cut Grasses around Bed in March

10 Ongoing Maintenance Needs: Spring / Fall Cleanup Normal Watering Weekly Visits from Village contractor Miracle Grow after planting Other Considerations: Soil Type: Light Condition: Clay Deep Shade Responsible Beautification Task Force Member(s): Mira Mazur Eve Fink Jaclyn Cassel

11 White Begonias Red Velvet Dragon Wing Begonias Red Velvet Dragon Wing Begonias Red Velvet Dragon Wing Begonias White Begonias Remove

12 Beautification Task Force Planting Implementation Form Location: Plant(s) Needed and Quantity: Morse / Kostner 47 Yellow/Rose Lantana Estimated Cost: $150 6 Flats Pink Yinca Timeframe for Ordering Plants: Timeframe for Installing Plants: Staff Needed for Installation: December Plant After Memorial Day First Week of June One Two Staff Members Preparations Needed for Planting Area: Add mushroom compost in Fall and Spring Turning of the soil in the Spring Weekly visits from Village contractor Ongoing Maintenance Needs: Spring / Fall Cleanup Check on weeds and remove lambs ear Other Considerations: Soil Type: Light Condition: Loam, with a tendency towards clay Sunny/No Shade Responsible Beautification Task Force Member(s): Susan Perdomo Jaclyn Cassel

13 Beautification Task Force Planting Implementation Form Location: Plant(s) Needed and Quantity: Village Hall Entrances 24 Pink Dragon Wing Begonias 24 White Dragon Wing Begonias Estimated Cost: <$200 Timeframe for Ordering Plants: Timeframe for Installing Plants: Staff Needed for Installation: December Summer One Two Staff Members Preparations Needed for Planting Area: Clear Area of Weeds Add mushroom compost in Fall and Spring Turning of the soil in the Spring Ongoing Maintenance Needs: Spring / Fall Cleanup Weekly visits from Village contractor Other Considerations: Soil Type: Light Condition: Clay Partial Shade Responsible Beautification Task Force Member(s): Pamela Stavinoga Terry Froman

14 DRAFT Article BEAUTIFICATION COMMISSION Establishment and Membership There is hereby established a Beautification Commission, consisting of seven members Powers and Duties The Commission shall have the following powers and duties: A. To review and coordinate with staff the annual Village plantings in the public planting beds, and in other areas as directed by the Board of Trustees. Public planting beds under the purview of the Commission shall be reviewed by the Board of Trustees during their biennial report. B. To review the aesthetics of public projects, when referred by the Board of Trustees based on specific criteria identified by the Board of Trustees, such as: a. Reviewing the architectural nature of public improvements to ensure the character of the Village is reflected; b. Ensuring that designs include hardy, native plantings that require minimal maintenance; c. Ensuring that proposed landscaping reflects the character of the Village and compliments existing planting areas; d. Designs have impact during all seasons; and e. Designs consider the use of sustainable materials, when applicable. C. To coordinate and plan the Arbor Day tree planting. D. To establish a process and criteria for Village beautification awards, which will include the selection of recipients of annual awards, and official and public recognition at a meeting of the Village Board of those individuals that have made efforts to enhance and beautify the appearance of landscapes within the Village. E. To perform other such duties and exercise such other powers granted by the Board of Trustees relating to public rights-of-way.