Dear Potential Exhibitor/Sponsor:

Transcription

1 Dear Potential Exhibitor/Sponsor: The Greater Capital Area Association of REALTORS (GCAAR) represents over 8,000 agents in Maryland, Northern Virginia and the District of Columbia. GCAAR is dedicated to the advancement of the residential real estate industry and strives to meet the needs of its broad-based membership. GCAAR is looking to partner with professionals like you for this year s REALTOR Fest formally known as the Capital Area Real Estate Summit. This year s REALTOR Fest will be 9 hours of dynamic sessions that will provide the essential tools needed for sales agents and brokers. We are bringing new and exciting classes to our members, as well as a trade show featuring your company. This is a great opportunity to network with our members. Below are the exclusive exhibitor packages available for the REALTOR Fest 2014, which will be held at the Bethesda North Marriott on Tuesday, July 22, We look forward to hearing from you and working together on this event. Platinum ($10,000 limited to 1) Gold ($5,000 limited to 5) Logo on cover of the final program and a fold out ad inside the program REALTOR Fest ad on GCAAR s web site 16 x 16 ft tradeshow booth in prime location and additional display table in the hallway leading into the tradeshow. Two (2) handouts in REALTOR Fest canvas bag One full-page ad in Capital Area REALTOR newspaper Ten (10) exhibitor passes to event Ten (10) parking passes Choice of one Bronze level amenity (not to include the Green Bag) Included in the REALTOR Fest 2014 Passport Book Logo on cover of the final program and premier placement of 2 full page ads REALTOR Fest ad on GCAAR s web site 8 x 16 ft trade show booth in prime location *First right of refusal to a hallway booth (additional expenses will be incurred) Full page, full color ad in REALTOR Fest program with choice of front cover, inside cover or back cover (first come, first serve) Company signage in the hallway leading into the tradeshow (provided by sponsoring company) Two (2) handouts in REALTOR Fest canvas bag One (½) page ad in Capital Area REALTOR newspaper

2 Six (6) exhibitor passes to event Included in the REALTOR Fest 2014 Passport Book Silver ($2500 Limited to 8) 8 x 8 ft trade show booth in prime location *First right of refusal to a hallway booth (additional expenses will be incurred) One (1) Full page, full color ad in REALTOR Fest program One (1) handout in REALTOR Fest canvas bag Six (6) exhibitor passes to event A choice of one of the following sponsorships: Silver Amenities Green Bag (limited to 1) SOLD Company logo on REALTOR Fest canvas bag Parking (limited to 2) o Logo on parking pass Classroom (limited to 3) 1 Remaining o Classroom named after your company for the day (classroom selections based on a first come first served basis) Bronze ($1500 limited to 8) Link to company web site on REALTOR Fest web page 8 x 8 ft trade show booth (the booth size may increase) One (½) half page, full color ad in REALTOR Fest program One (1) handout in REALTOR Fest canvas bag Four (4) exhibitor passes to event A choice of one of the following sponsorships: Bronze Amenities Break (limited to 2)- 1 Remaining o Opportunity to provide company branded cups, plates, etc. during breaks and lunch (branded item availability based on exhibitor signing up with payment) Highlighter (limited to 1)-SOLD Provide pens for all attendees with your company logo, placed in conference bag One (1) highlighter in the REALTOR Fest canvas bag

3 Notepad (limited to 3)- 2 Remaining o Logo in the program on 1/3 of note pages Lanyard (limited to 1) SOLD o Provide lanyards for all attendees with your company logo Massage (limited to 2) 1 Remaining o at EACH of the massage locations Exhibitor ($550) Link to company web site on REALTOR Fest web page 8 x 8 ft trade show booth Two (2) exhibitor passes to event NEW THIS YEAR!!! REALTOR Fest 2014 Passport Book ($100) Ensure a visit and put your company s information in the hands of every REALTOR attending this year s event by participating in our REALTOR Fest 2014 Passport Book. In order to win a great prize, every REALTOR will be given a passport and asked to travel to the booths of every sponsor included in this book. Don t be left out, participate today! **The passport is a supplement to the higher level sponsorships.

4 Event Details and Deadlines: Date: REALTOR Fest 2014 will be taking place on Tuesday, July 22, Location: Bethesda North Marriott: 5701 Marinelli Rd., Bethesda, MD Payment Deadline: Please mail/charge-by-fax your payment with a copy of this letter to: GCAAR, Diamondback Drive, Suite 100, Rockville, MD 20850; Fax: All payments must be included with submitted Exhibitor Sponsorship Agreement form. Handouts: must be received via mail by Monday, July 7, Please plan to provide handouts for 500 bags. Logos: Please provide company logo for promotional materials. All files should be in jpeg, gif or pdf format. logos to communications@gcaar.com. Digital Specifications for Ads & Logos, DUE, Monday, June 30, A full-page image size is 6 x 9 (no bleed) -A half page image size is 6 x 4 (no bleed) -Please do not go beyond the sizes mentioned above. -All graphic files should be received in high resolution jpeg, gif or pdf format. -Please make sure all colors you use are in CMYK format. -All ads must be complete and printer ready! We will not assemble ads for you. -Large files must be WinZipped before sending. Send All Files Electronically to: communications@gcaar.com, or on a ZIP disk or CD-Rom to GCAAR, Diamondback Drive, Suite 100, Rockville, MD by Monday, June 30, If you have any further questions regarding exhibitor, payment or facility services/specifications, please contact Hakeema Jones, Manager of Meetings & Events, at or hjones@gcaar.com. Thank you again for sponsoring the REALTOR Fest. We look forward to seeing you there!

5 Company Name Address REALTOR Fest 2014 Exhibitor/Sponsorship Agreement (Please print as it should appear on promotional materials) Street City State Zip Phone ( ) Fax ( ) Contact Person Please make your choice of level of sponsorship, example 1 st choice, 2 nd choice and 3rd choice. REALTOR Fest Exhibitor Levels: Platinum ($10,000) Gold ($5,000) Silver ($2,500) Bronze ($1500) Exhibitor ($550) Passport Book ($100) Amenity Selection For more information, please contact Hakeema Jones at Payment Information Check Check Number Visa MasterCard AMEX Cardholders Name Card Number Cardholder s Signature Amount V-Code* *V-Code is the last three digits on the reverse side of the card in the signature panel. Referral Name: Mail to: GCAAR Fax to: Diamondback Drive, Suite 100 Rockville, MD ATTN: Hakeema Jones Exp. Date