Renovation Project Presentation Public Meetings

Transcription

1 Renovation Project Presentation Public Meetings SWBR Architects and Tappé Associates made a formal presentation to both the Board and Public in early February of a conceptual design of a proposed renovation plan for this facility. The design and project is the result of extensive work by the Board s F&S Committee, staff and the architects. The Library Board unanimously voted to approve a resolution on 3/19 to move forward with a bond vote on May 20,

2 The Board strongly believes that there is an evolving and increasing importance of the Library as part of our community s infrastructure. Our experience shows that evolving technology and changing patron expectations add to the variety and quantity of services we provide. And we believe we are obligated to provide a facility that supports those needs. There are people who would prefer that we work toward an alternate site. The Board is committed to stay in the Village and there really are no viable sites available. Some of us are also concerned, based on 2010 s vote, that even if a site was identified outside the village, it seems unlikely that voters will support the expense of a new site & facility. Accordingly, we have concluded that, with renovation, taking advantage of our very inexpensive lease to 2028 makes sense and will appeal to most voters. 2

3 1978 Library Moves to Village Landing 1991 Library Renovation carpeting, wall covering, reupholstered furniture, electrical upgrades 1996 Library Expands Children s Room No renovations have taken place since $16.2 million proposal to purchase part of the Village Landing & relocate was defeated by voters Library s Future Needs identified in Long Range Plan developed with community leaders input 2013 Lease renewed with options to 2028 Engineering Study of Existing Conditions identifies infrastructure issues, repairs needed, mechanicals replacement Architectural Firm SWBR hired for Space Planning and Proposal Preparation Community Meetings: September - October 2014 Proposal Finalized: January February Library Board voted to put a proposition on the ballot Public Vote: Tuesday, May 20 th, annual budget vote date Implementation if approved Fall

4 Equal Access to Educational, Informational & Recreational Resources Professional, Courteous & Friendly Service Integral & Cooperative Part of the Community Promoting Life Long Learning while maintaining Sound Fiscal Management Facilities and Services Committee (two board members and staff) met constantly for the past four months. Analyzed input from past project plans, the long range plan, public meetings, online survey, and daily feedback between staff and patrons. Reviewed recommendations from the Existing Conditions report completed earlier this year. Worked with the architects to develop a renovation plan (staying within the existing footprint) that will meet today s needs and provide flexibility for the future. We believe renovating the existing library will provide the community the best service to our residents and patrons and return on investment for the foreseeable future. 4

5 The last renovation of the library was in Mechanical systems are at or near end of life. Electrical and computer network infrastructure needs upgrade to accommodate changing technologies and additional portable electronic devices. Better accessibility is needed. Carpeting is worn out. Furniture is old. Finishes have deteriorated and are showing wear and tear. Lighting fixtures are outdated and inefficient. Need to bring in natural lighting. Book security system is aged and difficult to support. Most book stacks are original equipment, now over 35 years old. Space Shortage Staff & Public for Tutoring, Programs & Meetings Community Use Updates Needed Carpeting, Furniture, General Appearance Infrastructure Problems Mechanicals Wiring for technology expansion ADA Accessibility Compliance & Noise Abatement 5

6 2013 Circulation: 688,224 Facility Utilized 65 / 68 hours per week 297,040 Visitors in ,990 Website Visits 28,812 Registered Borrowers 40,354 Reference Questions Answered 137,712 Items in our Collection 937 Public Programs Attendance 25,252 Outreach Programs to Community Groups; Schools & Day Care Centers; Job Search Programs Renovated Children s Library More space More windows for kids Flexible storyhour space Book drop(s) at main entrances in garage Staff Spaces Improved staff efficiency Staff break upstairs efficient use of upstairs space Access & Entrance Improved both entrances New accessible entrance focuses on the park & canal Relocated & improved the entrance off interior lobby downstairs Elevator access upstairs Adult Services More (& better) seating places for Adults More designated quiet places Expanded computer resources in Reference Study/Computer Lab Consolidated Collections (Fiction & Non-Fiction) Community Room Separate kitchenette More efficient layout of toilets Renovated Teen s Place More (& varied) seating places Reconfigurable mobile furniture Homework Center More Study Rooms Acoustically separated study rooms for groups &tutoring 6

7 Comprehensive HVAC upgrade Comprehensive Electrical upgrade Updated technology infrastructure throughout upgrade fiber, additional computer workstations, mobile device accommodations, displays Added Exterior Windows Upgraded Lighting Throughout Incorporated Bookstack Mounted lights Closed circuit security system to monitor key areas New phone system Self check out system RFID book security system Tired Finishes Updated Demountable partitions Incorporated Improved garage access corridor Enhanced sound-proofing of doors & ceilings Bookstacks Mobile Mobile partitions Desks Modular & Repositionable Walls Demountable Furnishings Repositionable Anticipatory Power/Data Infrastructure Many Improvements Portable What if?? Adult Non-Fiction Shrinks? Children s Services grows Adult Fiction Shrinks? Adult Seating increases Media transitions to streaming? Computer capacity increases 7

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9 Areas that have planned increase in square footage Children s-increased space and flexible space Teens-added teen study room Added space for adult comfortable seating near windows Added study spaces Better use of upstairs space Enlarged and improved bathrooms Architectural /Structural $1,783,560 Infrastructure - MEP systems $ 807,635 Contingency costs design and material escalation $ 297,987 Subtotal "Hard Costs " $2,889,182 Project Fees, Furnishings, Equipment, Moving & Allowances Subtotal "Soft Costs" $1,544,382 Bonding expense $ 80,000 Total estimated cost $4,513,564 Capital reserve offset -$ 200,000 Net Estimated Cost $4,313,564 Bond vote amount $4,314,000 9

10 Required Bond Amount: $4,314,000 Interest Rate: 0.04% Period: 13 years Annual Payment: $43,020 Calculated Tax Rate: per thousand Annual Tax for $200,000 home: $28.56 Monthly Tax Payment for Average Homeowner: $2.38 If approved, detailed project plans will be developed and bids let. Renovations could start as early as Fall The length of the renovation time will be dependent on the extent of the renovations. It is anticipated the library will be closed during the majority of the renovation time period. Contingency plans are being developed for temporarily relocating library services. 10

11 We will conduct public meetings and outreach in the upcoming months. We welcome your feedback. Project information will be posted to the library website. The school district was notified to place a referendum on the May ballot. A vote will take place at the regular school district/library vote on Tuesday, May 20th. We will keep the community up-to-date as we proceed with this planning process through the library website, and print newsletters, and other media. The library mechanicals will continue to deteriorate resulting in downtime for repairs. Library finishes will continue to deteriorate resulting in potentially unsafe and unsightly conditions. More money will need to be spent on upkeep and maintenance. Library patrons will continue to express their displeasure with the condition of the library. Library patrons and residents will be inconvenienced and must go outside our community to obtain a quality library experience. Construction costs will continue to escalate. Delaying improvements may results in higher costs in the future. 11

12 We welcome your questions. We encourage you to complete and return a comment card (as stated earlier). 12