Purchasing Services - Standard Operating Procedure [S.O.P.] Purchasing Methods
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1 Purchasing Services Standard Operating Procedure [S.O.P.] Dated: June 01, 2011 Page 1 of 8 CATEGORIES Select from one of the following: Super Category ADMINISTRATION, TEACHING, STUDENT LIFE Classroom, Programs, Office Operations, Advertising, Furniture, Sports, etc. ADV Advertising, Promotion, Communications AE Arts & Entertainment art, games, music, etc. APP Appliances (Domestic 10Cº) & Food Processing ATH Athletics excluding jerseys see (WEAR) AV Audio, Visual & Projection AWA Awards & Trophies CHILD Childcare FILING Filing office & record retention FOOD Food equipment, supplies, services FURN Furniture Office & Facilities filing, furniture, office seating standards LAU Laundry & Linen Services LIB Library & Archival OFF1 Office & Stationery Postal & Computer Supplies excludes: Postage, Computers & Computer Peripherals office supplies computer supplies office services OFF2 Office Paper Copy & Fine inkjet, laser, wide format PHOTO Photographic & Finishing
2 Purchasing Services Standard Operating Procedure [S.O.P.] Dated: June 01, 2011 Page 2 of 8 CATEGORIES Select from one of the following: PRINT1 Print Photocopier PRINT2 Print Printing & Publishing TEX Textiles linen, bath curtains, mattress, upholstery, etc.
3 Purchasing Services Standard Operating Procedure [S.O.P.] Dated: June 01, 2011 Page 3 of 8 CATEGORIES Select from one of the following: Super Category AGRICULTURE & HORTICULTURE Equipment, Crops, Plants, Crop Inputs, Animals, Services, etc. AGR1 Agricultural & Horticultural Vehicles & Implements AGR2 Crop Inputs seeds, fertilizers, pesticides, farm chemicals AGR3 Crop Outputs oilseeds (grains), hay, straw ANIM1 Animal Feed & Bedding ANIM2 Animal Husbandry animal equipment, service ANIM3 Animal & Marine Life (Live) & Artificial Insemination McWade, Cameron
4 Purchasing Services Standard Operating Procedure [S.O.P.] Dated: June 01, 2011 Page 4 of 8 CATEGORIES Select from one of the following: Super Category CONSTRUCTION, RENOVATION & TRADES Construction/Renovation Projects, Building/Property Maintenance (Outside of Guelph Campus); Supplies, Materials, Equipment, Work performed by every Trade, etc. AGG Aggregates cement, sand, salt, road gravel, etc BLDG Trades Building, Renovation [ under $100k ] CAP Capital Equipment Projects ARIO [ over $100k ] affixed equipment approved by Physical Resources, i.e. growth chambers, fume hoods, cold storage, etc. CHEM1 Chemicals Industrial plant, water treatment, lubricants, etc. CONSTRUCT Construction Projects A.R.I.O. [ over $100k ] design, architect, land development, buildings, affixed equipment, furniture, etc. ELE Trades Electrical [ under $100k ] ENG Architect, Engineering & Survey FLOOR Trades Floor Finishing & Covering [ under $100k ] FUEL Fuel, Heating Oil & Propane GAS Gases, Compressed GROUNDS Grounds Keeping & Landscaping HDW Hardware, Tools & General Consumer Goods HOUSE Trades Housekeeping HVAC Trades Heating, Ventilation, A/C [ up to $100k ] MATL Material Handling elevator, industrial shelving & storage, robotics, etc. MET Metal, Plastic, Rubber raw materials PEST Pest Control Services
5 Purchasing Services Standard Operating Procedure [S.O.P.] Dated: June 01, 2011 Page 5 of 8 CATEGORIES Select from one of the following: PLUMB Trades Plumbing [ up to $100k ] SAFE Safety Lovegrove, Tim SEC Security Parking & Identification SIGN Signage interior & exterior UTILITY Utilities Water, Gas, Electricity WASTE Waste Management & Recycling disposal of general, hazardous, dead stock, medical, metals, plastics WEAR Wearing Apparel work wear, lab, clinic, athletic WINDOW Window Coverings & Treatments
6 Purchasing Services Standard Operating Procedure [S.O.P.] Dated: June 01, 2011 Page 6 of 8 CATEGORIES Select from one of the following: Super Category COMM1 INFORMATION TECHNOLOGY Computing Hardware & Software, Telecommunications, Networks & Websites, etc. Communication Dack, Sandy networking & web services COMM2 Communications Dack, Sandy telecommunications, cell phones COMP1 Computer Hardware, Accessories & Peripherals Dack, Sandy COMP2 Computer Software Applications & Websites Dack, Sandy
7 Purchasing Services Standard Operating Procedure [S.O.P.] Dated: June 01, 2011 Page 7 of 8 CATEGORIES Select from one of the following: Super Category CHEM2 LIFE SCIENCES Laboratory Equipment, Supplies and Materials Medical Equipment, Supplies and Materials Chemicals Scientific Freezer Program Lab Chemicals Organic Compounds & Reagents Biochemical Radioactive Lovegrove, Tim CHEM3 Chemicals, Alcohol McWade, Cameron CHEM4 Chemicals, Radioactive Lovegrove, Tim ENV Environmental (Soil, Water, Air, Weather) GAS Gases, Compressed MED1 MED2 SCI Medical, Surgical, Pharmaceutical, Veterinary supplies, & minor equipment Medical, Surgical, Pharmaceutical, Veterinary equipment [ over $10,000 ] Scientific equipment, supplies, services McWade, Cameron Lovegrove, Tim Lovegrove, Tim
8 Purchasing Services Standard Operating Procedure [S.O.P.] Dated: June 01, 2011 Page 8 of 8 CATEGORIES Select from one of the following: Super Category FLEET MOV TRAVEL & TRANSPORTATION Movement of Students, Faculty & Staff, Transportation of Goods, Fleet, etc. Fleet Vehicles purchase, rental, lease Car Rentals Short Term Medium Term (2 month +) Moving & Storage Services faculty & staff TRAN Transportation Services Dack, Sandy TRAV Travel & Accommodation Dack, Sandy Hotel &Out of Town Car Rentals Airporter Service Bus Rentals
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