Proposed Board Action. Background Information

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Merilyn Lloyd
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1 AGENDA ITEM: VI A (ii) Florida Polytechnic University Board of Trustees October 24, 2013 Subject: Approval of Furniture and Fixtures for IST Proposed Board Action Authorize staff to select the appropriate furniture from the packages submitted by Herman Miller/Workscapes and Steelcase/Empire and proceed with the order and installation of the furniture as described in these packages for a total amount not to exceed $1.5 million. Background Information Current Inventory The University currently has furniture at the following locations: Blues Sky East, Blue Sky Wauchula, Blue Sky West, and the Brain Lab. The majority of the furniture will be used in other university facilities and several items will be surplused. More detailed information is provided in the attachment. Furniture and Fixtures for the IST At the outset of the project, a budget of $2 million was established for the purchase of furniture for the IST building. Following a four month selection process that included multiple meetings and site visits to the main offices of three furniture manufacturers, staff has reviewed the final proposals submitted by the following State-approved teams of manufacturers and authorized vendors: Herman Miller and Workscapes Knoll and B-AG Steelcase and Empire Office The proposals were adjusted to reflect the same quantities per item and the teams have affirmed their costs. Staff reviewed the costs and took into consideration a number of other criteria, including the specific furniture proposed, the type and length of warranties, installation process and serviceability, and appropriate furniture for each of the spaces. On the basis of all the information collected during this selection, staff recommends that the Board approve an amount not to exceed $1.5 million to purchase furniture and fixtures for the IST and authorize the staff to make the final selections from the Herman Miller/Workscapes and the Steelcase/Empire proposals. Supporting Documentation: Current furniture inventory and recommended furniture for the IST building Fiscal Impact: Not to exceed $1.5 million for the purchase of new furniture plus moving cost for the current furniture being re-located from the storage facility. Prepared by: Pete Karamitsanis, Consultant Agenda Item VI A (ii): Approval of Furniture and Fixtures for IST 1

2 Current Furniture Inventory and Recommended Furniture for the IST Building Agenda Item VI A (ii): Approval of Furniture and Fixtures for IST 2

3 Furniture Inventory Blue Sky East Agenda Item VI A (ii): Approval of Furniture and Fixtures for IST 3

4 BLUE SKY EAST List of Furniture OPP Construction Modular CCC Admissions Food Service Bookstore 1- Oval sofa with coffee table X 6 - Black Desks X 4 - Office Chairs X 1 - Conference Room Table w/chairs X 4 - Fabric chairs and 4 ottomans with 4 small tables 8 - Fabric chairs with 2 round tables and 2 ottomans X X 1 - Break room table with 4 stools X 2 - Stools for under counter X 10-2 drawer, silver lateral filing cabinets X X X 5 - Black Shelving Units (wire) X 10 - Guest chairs (black and blue) X 1 - Black desk X Agenda Item VI A (ii): Approval of Furniture and Fixtures for IST 4

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9 Furniture Inventory Blue Sky Wauchula Agenda Item VI A (ii): Approval of Furniture and Fixtures for IST 9

10 BLUE SKY WAUCHULA List of Furniture OPP Construction Modular CCC Admissions Food Service Bookstore 1 - Break room table with four stools X 3 - Person workstations with 3 office chairs X 4 - Purple chairs X 1 - Coffee table X 4 - End tables X 1 - Round standing height table with 4 chairs X 1 Bookshelf X 1 - Couch - very small X 3 Ottomans X 1 - Round regular height table with 2 chairs X 5 - Classroom chairs with tablet arms X Agenda Item VI A (ii): Approval of Furniture and Fixtures for IST 10

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16 Furniture Inventory Blue Sky West Agenda Item VI A (ii): Approval of Furniture and Fixtures for IST 16

17 List of Furniture BLUE SKY WEST OPP Construction Modular CCC Admissions Food Service Bookstore 2 - Black L Shaped Desks X 19 - Office Chairs (Herman Miller) X X X X 1 - Red Sofa (Marshmallow) with 2 frosted end tables X 1 - Sofa - pattern w/flowers, 2 end tables and 6 ottomans X 8 - Black Shelving Units (wire) X X X 5 - Black Desks X 16-2 Drawer lateral filing cabinets (black) X X X 1 - Conference Room table with 8 chairs X 1 - Conference Room table with 6 chairs X 1 - Conference Room table with 4 chairs X 12 - Guest chairs (black) X X X X 2 - Sofas (red) X X 4 - Soft seat chairs with tablet arms (multiple colors) X 8-2 Drawer rolling under desk cabinet with seat cushion X X 1 - Oval break room table with 6 stools (red) X 1 - Round break room table with 2 stools (red) X 8 - Rectangular tables (silver) utilized as work surfaces X Agenda Item VI A (ii): Approval of Furniture and Fixtures for IST 17

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24 Proposed Furniture for the IST Building Agenda Item VI A (ii): Approval of Furniture and Fixtures for IST 24

25 FIRST FLOOR LOBBY Agenda Item VI A (ii): Approval of Furniture and Fixtures for IST 25

26 The Corridors Agenda Item VI A (ii): Approval of Furniture and Fixtures for IST 26

27 Traditional Classroom Setup Agenda Item VI A (ii): Approval of Furniture and Fixtures for IST 27

28 Non-Traditional ClassroomSetup Agenda Item VI A (ii): Approval of Furniture and Fixtures for IST 28

29 Labs Agenda Item VI A (ii): Approval of Furniture and Fixtures for IST 29

30 Meeting Rooms T-5 CH-5 T-5 CH-5 T-5 CH-5 CH-5 Agenda Item VI A (ii): Approval of Furniture and Fixtures for IST 30

31 SECOND FLOOR Commons - North CH-4 WS-1 CH-4 T-4 CH-4 T-4 CH-5 T-4 WS-1 WS-1 T-8 CH-4 T-4 CH-5 CH-5 B-1 CH-4 T-4 WS-1 CH-4 T-4 CH-5 Agenda Item VI A (ii): Approval of Furniture and Fixtures for IST 31

32 Commons - Middle T-11 L-2 L-2 CH-4 T-11 T-9 T-10 CH-7 T-9 S-1 T-10 CH -6 CH-7 T-8 L - 1 L - 1 CH -6 T-10 S-1 S-1 CH -6 T-9 L - 1 T-10 T-9 CH-7 CH -6 S-1 T-11 T-11 CH-4 L-2 Agenda Item VI A (ii): Approval of Furniture and Fixtures for IST 32

33 Commons - South CH-4 CH-7 T- 7 CH-7 T- 7 CH T-7 S - 1 T- 8 CH-4 B - 1 CH- 7 T- 7 CH-7 T- 7 C H T CH-7 T-7 CH- 4 Agenda Item VI A (ii): Approval of Furniture and Fixtures for IST 33

34 Faculty Offices Agenda Item VI A (ii): Approval of Furniture and Fixtures for IST 34

35 Student/Professor Meeting Room Agenda Item VI A (ii): Approval of Furniture and Fixtures for IST 35

36 Director Suites East Agenda Item VI A (ii): Approval of Furniture and Fixtures for IST 36

37 Director Suite - West CH- 5 T-13 CH- 9 CH- 9 D-5 T-8 CH- 11 B-2 CR- 2 CH- 9 D-1 T-8 CH- 8 CH- 10 T-12 CR- 1 Agenda Item VI A (ii): Approval of Furniture and Fixtures for IST 37

Furniture package consists of a truckload of designer, high-end Italian office furniture being offered as a bulk buyout purchase. Furniture consists

Furniture package consists of a truckload of designer, high-end Italian office furniture being offered as a bulk buyout purchase. Furniture consists of mainly new / in box items and floor sample "display