Regular Session. Executive Session

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1 Notice of Meeting for the Parks and Recreation Advisory Board Parks and Recreation Administration Office of the City of Georgetown October 9, 2014 at 6:00 PM at 1101 N College, Georgetown, TX The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City at least four (4) days prior to the scheduled meeting date, at (512) or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order B Roll Call C Consideration and possible action to approve the parkland dedication proposal for the Crescent Bluff MUD. D Discussion and possible action on a proposed location for a new splash pad in the southeast area of Georgetown. E F Appoint a member of the Parks and Recreation Board to be a liaison for the Friends of Georgetown Parks and Recreation. Project Update and Staff Reports regarding Board By-laws update, Village Parks, Garey Park, Westside Park, San Gabriel River Trail Extension, San Gabriel Park Master Plan, San Jose Park, Chautauqua Park, Williams Drive pool, San Gabriel River Bank stabilization and VFW park improvements. G Approve minutes from the September 11, 2014 meeting H Adjourn Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. I Sec Deliberation Regarding Real Property -Discussion to pursue purchasing land along the San Gabriel River. CERTIFICATE OF POSTING I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice

2 of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the day of, 2014, at, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. Jessica Brettle, City Secretary

3 City of Georgetown, Texas SUBJECT: Consideration and possible action to approve the parkland dedication proposal for the Crescent Bluff MUD. ITEM SUMMARY: The Crescent Bluff MUD is proposing 730 units on 284 acres. There will be five different lots sizes. Developers of the MUD have worked with staff on a combination proposal to satisfy the parkland dedication requirements. This development is currently outside the City limits of Georgetown and located approximately 5 miles west of Georgetown on Hwy. 29. At some point in the future, annexation will occur. Parkland Dedication Fees area proposed for Phase 1 of the development with approximately 120 units. In addition, there will be a 10' wide concrete trail built along the SG River as part of the South San Gabriel Regional Trail System. This length of this trail is approximately 1,700-1,900 ft. Initially the trail will be built on a 25' public access easement. At the time the property is annexed into the City, the City will have the option to accept the 24 acres of parkland along the river or let the HOA retain ownership and maintenance. The City is responsible for the maintenance of the trail. In additional there will be a 14 space public parking lot maintained by the developer with access down to the regional trail system. FINANCIAL IMPACT: TBD SUBMITTED BY: Kimberly Garrett, Parks and Recreation Director ATTACHMENTS: Description Trail detail Type Backup Material

4 HIGHWA Y 29 Amenity Cemetery river trail parking o il t tra Parkland So ut h LEGEND ail rict dist y t i l i l ut icipa n u by m ted c u tr ons be c an th s sou to r tr rive l e i r gab ers oth y db cte u r t ons be c Fork San G el abri R Cemetery Amenity Center Water Quality Features Parkland +/- 1.1 ac. +/- 1.9 ac. +/- 8.4 ac. +/ ac. +/ ac. Total Open Space +/ ac. Open Space/Environmental Features r ive Open Space Trail Southby San Gabriel River 10 Trail Trail Others (Constructed by MUD, to be ADA compliant) Trail (Constructed by others) River Trail Parking Easement River Trail Parking Enlargement N.T.S. Crescent Bluff parkland, open space & trails Scale: 1 = 200 October 2, 2014 The information shown is based on the best information available and is subject to change without notice.

5 City of Georgetown, Texas SUBJECT: Discussion and possible action on a proposed location for a new splash pad in the southeast area of Georgetown. ITEM SUMMARY: There is $300,000 approved in the 2014/2015 Parks CIP Budget for a new splash pad in the southeast area of Georgetown. Staff will present proposed areas including existing parks which have restrooms, parking and utilities. Each location has pros and cons. When the board has determined an appropriate location. planning can begin. Proposed locations include McMasters Athletic Complex, San Jose Park and a possible public/private partnership. A $300,000 splash pad would be approximately 40 x 50 or 2,000 Square Feet, have 5 7 Above Ground Features, 6 9 Below Ground Features, a Re-circulation System and include Minor Site Improvements. FINANCIAL IMPACT: none at this time SUBMITTED BY: Kimberly Garrett, Parks and Recreation Director

6 City of Georgetown, Texas SUBJECT: Appoint a member of the Parks and Recreation Board to be a liaison for the Friends of Georgetown Parks and Recreation. ITEM SUMMARY: The Friends of Georgetown Parks and Recreation meet the first Monday of the month at the Parks and Recreation Admin Building at 7 pm. They support parks and recreation in terms of providing volunteers, scholarships and advocacy. They are a 501c3 organization. The Parks and Recreation Board has always had a liaison attend their meetings to keep lines of communication open and share ideas. FINANCIAL IMPACT: None SUBMITTED BY:

7 City of Georgetown, Texas SUBJECT: Project Update and Staff Reports regarding Board By-laws update, Village Parks, Garey Park, Westside Park, San Gabriel River Trail Extension, San Gabriel Park Master Plan, San Jose Park, Chautauqua Park, Williams Drive pool, San Gabriel River Bank stabilization and VFW park improvements. ITEM SUMMARY: Board Bylaws update - The City Council has reviewed the Parks and Recreation Board By-laws and recommends that the boards purposed by updated to be revised as follows: The purpose of the Board shall be to review and recommend acquisition and uses of parkland and sports/recreational facilities and improvements in programs, activities, and facilities to meet current and future community needs for the City and its residents including Park Master Plans, Park Bonds, and Park Capital Improvement Plans. Village Parks - The Village parks project will be bid in October/November with approvals and bid award scheduled for November/December. This is for the parks known Madrone Park and Rowan Park. Garey park - Design is currently in process with Baker Aicklen. Westside park - Parks Board has selected a consultant to assist in the master planning of Westside park. This project is currently progressing slowly due to priorities given to other projects. This is a long range planning project with no immediate plans for construction. San Gabriel Trail Extension - Trail is complete, Grand Opening scheduled for October 24th at 10:00 am. San Gabriel Park Master Plan - At the September Parks Board Meeting, a task order was approved with RVi. The documents are waiting to be finalized. San Jose Park- Renovations are completed including a new parking lot, restrooms, and playground. The park also includes connective sidewalks to provide access to the parks amenities. A open house will be held in October for the residents. Chautauqua Park - Renovations are complete including a new parking lot, restrooms, large pavilion. The park also includes connective sidewalks to provide access to the parks amenities. Williams Drive Pool - Master planning is underway. Preliminary design options were presented to Parks Board on September 11. These options will continue to be refined and be presented as a final option in the coming months. San Gabriel Bank Stabilization - The bank stabilization project is in progress. Regulatory documents were provided the US Army Corp of Engineers to approval in September and are awaiting approval. The Cities consultant is concurrently working on construction documents to allow for a bidding once regulatory approval is provided.

8 VFW park- -The preliminary design process is ongoing. Staff expects to have the geological assessment in mid-october to which will help facilitate the design completion. FINANCIAL IMPACT: None SUBMITTED BY: Kimberly Garrett, Parks and Recreation Director

9 Minutes of the Meeting of the Parks and Recreation Board City of Georgetown, Texas September 11, 2014 The Parks and Recreation Board met on Thursday, September 11, 2014 at 6:00 pm at 1101 N. College Street, Georgetown, TX Regular Session To begin no earlier than 6:00 pm. Parks and Recreation Board may, at any time, recess the Regular Session to convene an Executive Session at the request of the Robert Johnson for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) A Call to Order The meeting was called to order at 6:00pm by Robert Johnson. B Roll Call Keith Fruge, Jason Shurley, Robert Johnson, Robert Palko, Chuck Bridges Absent: Chuck Bridges, Katherine Kainer Staff: Kimberly Garrett and Jill Kellum C Discussion and possible action to approve fees in lieu of parkland dedication for the Vera Anderson Tract. This item has been pulled from the agenda. D Discussion and possible action to approve a Task Order with RVi for the San Gabriel Park Master Plan in the amount of $48,000. At the August 14th meeting the Parks and Recreation Board unanimously recommended approval of staff to negotiate a task order with RVi for a master plan of San Gabriel Park. That park is very important to the City and there have been some changes to the park since the Parks, Recreation and Trails Master Plan was completed in When the overall master plan was completed, San Gabriel Park was evaluated as a park on its own due to its size and scope. There is a small chapter in the overall park master plan dedicated to opportunities related to San Gabriel Park. Staff feels that a more detailed plan is needed in order to properly plan, design and phase improvements to a park of this size. In addition, there have been changes that are planned in the downtown west area that could affect amenities built in the park. All the elements in the master plan are still planned for San Gabriel Park, but the size, scale and location may change from what was shown in the master plan. These possible changes need public input to insure that the voters that approved the 2008 Park Bonds have an opportunity to provide feedback. There are also many different stakeholders that use the park and there are several long term leases that could impact certain park areas and provide additional programming opportunities depending on those leases. It is important to revisit this plan and effectively communicate new opportunities and limitations that have arisen in the past five years. Staff is recommending approval of the task order with RVi in the amount of $48,000. This item is included in the approved 2013/14 Budget in the Parks Capital Improvements Plan. It is funded by 2031 bond proceeds, which were part of the 2008 voter approved parks bond package. Funds were budgeted in account Kimberly Garrett stated there will be several public meetings. Kimberly Garrett explained of several projects RVi has done. They are on the master service agreement so we can start on this immediately. Motion made by Keith Fruge, seconded by Chuck Bridges to approve a Task Order with RVi for the San Gabriel Park Master Plan in the amount of $48,000. Approve 5-0 E Discussion and possible action to approve a resolution for a land exchange adjacent to Blue Hole Park.

10 The City has been working with the San Gabriel River Place Foundation to exchange a 0.66 acre parcel of land they own along Rock Street with a acre parcel of land belonging to the City. The benefit to the Parks and Recreation Department is gaining land adjacent to Blue Hole Park for park development. In addition to the land, a payment of $56,000 would be made to the City for the difference in value of the two parcels. The funds would then be dedicated for parkland improvements. City Council would consider approval of the resolution at the September 23 rd meeting. FINANCIAL IMPACT: Gain of $56,000 towards parkland improvements. Kimberly Garrett stated this has been taken to City Council twice. Robert Johnson asked for clarification on if the land and money would be used specifically for this park. Kimberly Garrett stated that it would. She said this exchange would add to the amenities of Blue Hole. This area will have to be rezoned and have to go to council. Motion made by Robert Palko, seconded by Keith Fruge to approve a resolution for a land exchange adjacent to Blue Hole Park. Approved 5-0 F Discussion and possible action on participating in the design of vertical pedestrian access points along Austin Avenue to connect to the hike and bike trails along the North and South San Gabriel Rivers. ITEM SUMMARY: The Transportation Department is moving forward with the preliminary design and cost estimates for the Austin Avenue Bridges. There are pedestrian elements planned for both sides of the new bridges, a 6 sidewalk on the west side and 10 shared use path on the east side. Since the two bridges are adjacent to the hike and bike trails, now is an opportunity to work together to create vertical pedestrian access points from Austin Avenue to the trail. This concept is supported in both the Downtown Master Plan and the Trails Master Plan. Since this project is related to trial improvements, proceeds from the 2008 Park Bonds would be able to design and construct these potential trail connections. Design on the project would start after October 1, 2014 and bridge construction would start no earlier than Oct By partnering on this project, there would be the opportunity to provide access from the trails to downtown. There are funds in the 2014/2015 Parks CIP for trail design. Kimberly Garrett states this plan ties in with the downtown master plan and the parks master plan. Kimberly Garrett stated there is bond money available currently to move forward with this design. Motion made by Keith Fruge, seconded by Robert Palko to move design of vertical pedestrian access points along Austin Avenue to connect to the hike and bike trails along the North and South San Gabriel Rivers and utilize trail bond funds Approved 5-0 G Update on the 2014/2015 Parks and Recreation Budget Kimberly Garrett stated the budget was passed and approved. H Project Updates and Status regarding VFW Park, Williams Drive Pool, San Gabriel River Trail Extension, Chautauqua Park, San Jose Park, New Village Parks and San Gabriel Park improvements related to the FM 971 improvements. Kimberly Garrett showed a conceptual design for VFW Park. Kimberly Garrett stated they met with stakeholders and property owners on July 29 th for the Williams Drive Pool renovation. She showed a conceptual design for the improvements for Williams Drive Pool. Kimberly Garrett stated they have done the final walk through for San Gabriel River Trail. They are looking at proposed dates for a grand opening. Chautauqua Park is almost complete. San Jose Park is under constructing and they are looking at proposed dates for a community grand opening. The Village Parks are waiting for TCEQ approval. San Gabriel Park Improvements related to the FM 971 improvements are delayed due to the company working on the project defaulted on the project. They are working with the insurance company to get the project going again. I Invitation to the Sidewalk Master Plan and Public Facilitates Access Audit Open House.

11 The Parks and Recreation Advisory Board is invited to the 1st Sidewalk Master Plan and Public Facilities Access Audit Open House on September 30th from 5:30 pm -7:30 pm at Council Chambers. The purpose of the Open House is to (1) Educate the public on accessibility (Transition Plan) and capital planning for facilities (2) Collect and Validate city wide and downtown specific sidewalk infrastructure data as well as (3) Get public input on project prioritization. J Approve minutes from the August 14, 2014 meeting Motion made by Robert Palko, seconded by Keith Fruge to approve the minutes from the August 14, 2014 meeting. Approved 5 0. K Adjourn Motion made by Keith Fruge to adjourn the meeting. The meeting adjourned at 7:41pm. The meeting was adjourned at 7:41pm. Adjournment Robert Johnson, Board Chair Katherine Kainer, Secretary Jill Kellum, Board Liaison

12 City of Georgetown, Texas SUBJECT: Sec Deliberation Regarding Real Property -Discussion to pursue purchasing land along the San Gabriel River. ITEM SUMMARY: Discussion to pursue purchasing land along the San Gabriel River. FINANCIAL IMPACT: TBD SUBMITTED BY: Jill Kellum