Board of Directors. Robin Cashman President Susan Raia Vice President Jeff Mann Treasurer John Jordan Special Projects George Mickle Secretary

Transcription

1 2018 Annual Meeting

2 Agenda Call to order Introductions Establish Quorum Approve 2017 minutes Election of Directors Association Forum Community Update - Ft. Bend County Sheriff Office Committee Reports Financial Review Adjourn Meeting Open Forum until 9:00pm

3 Board of Directors Robin Cashman President Susan Raia Vice President Jeff Mann Treasurer John Jordan Special Projects George Mickle Secretary

4 2017 Meeting Minutes

5 Election of Directors Three Open Positions On Ballot: All re-elected Robin Cashman Jeff Mann George Mickle

6 Fort Bend County Sheriff s Office Deputy B. Singh Bhupinder.Singh@fortbendcountytx.gov

7 Community Improvements Recreation Center Exterior paint Interior paint in next couple months New furniture Upgraded alarm system Electrical Repairs Power washed Front Monuments Cleaned tennis court surfaces Trimmed common area trees

8 Committee Chairs Architectural Review Committee (ARC) Lindsay Fraser Safety and Security Rich Sollars Communications - Chair Open (Fulfilled by Robin Cashman) Events - Chair Open (Fulfilled by Robin Cashman) Easter Eggstravaganza - Kelly Hall, Resident Volunteer Spring and Fall Garage Sales - Tricia Rose, Resident Volunteer 4th of July Parade - Stephanie Watson, Resident Volunteer Christmas Boat Parade - Pam Alloway-Muller, Resident volunteer

9 Committee Chairs Lakes and Irrigation Chair Open (Fulfilled by George Mickle) Landscape Chair Open (Fulfilled by John Jordan) Pool & Recreation (Pool/tennis courts/playgrounds) - Chair Open (Fulfilled by Susan Raia), Jan King - Resident volunteer

10 Event Date Sponsor Spring Garage Sale April 13 GL Association Annual Events Eggstravaganza April 20 CJ s Yardworks 4th of July Parade July 4 GL Association Fall Garage Sale October 19 GL Association Food Truck Friday November 16 Entouch *This event only Boat Parade December 2 GL Residents (Boat owners) Santa at the Clubhouse December 15 Bob Miles Realty

11 ARC Committee: What we are about 2.1 OBJECTIVE The objective of the review process is to promote aesthetic harmony in the community by providing for compatibility of specific designs with surrounding buildings, the environment and the topography. The review process strives to maintain objectivity and sensitivity to the individual aspects of design. Extract from Guidelines; Architectural Review Process, Section 2, page 5 (Initial guidelines were set by the developer who had a majority ownership in the community.)

12 Key things to know about ARC applications Current Guidelines are available at: Go to Documents and open Exhibit E Submission forms are available through link on front page of the site Submissions are due no later than 5 days prior to the ARC meeting which is on the second Thursday of the month unless otherwise posted. Most rejections are for lack of information so make sure that: All that is asked for is provided You conform to the guidelines It is in your best interest to attend the meeting if your submission is on the agenda

13 Applications Aug. YTD (~47 of)

14 Most contentious issues Sheds and Playsets Height Location Materials Foundation (in case of sheds) Completing work without approval Fences quite commonly: (YES, approval is required!) Common problem across the board Incomplete submissions

15 Lake specific matters Most docks now need to be removed or undergo major repairs (Harvey) Q4 lake inspection focusing on docks only Currently working on rewrite of dock guidelines Interim solution pending full rewrite Apron is cracking and sliding into lake Due to foregoing, erosion of back yards has started in some locations

16 What are we doing about it? Apron is not directly ARC business MUD 130 and Board are in communication Homeowners impact may come through dock guidelines Erosion issue needs to be resurrected We have had 2 meetings regarding options No decisions as of yet; options are very diverse and so are costs! Aiming for 2019 resolution.

17 What are we doing about it? Docks Under very active discussion with meetings held and more to come Options seem to be: Current approach with uprights piled in very deep Cantilever (expensive) Floating (prefer to look at this last) Lake rose around 6 during Harvey Typically heavy rain causes water to rise to 40 + above the top of the apron Current deck height is set at 22 max Draft rewrite currently being reviewed

18 Closing thoughts Since a significant number of homeowners have either ignored or been unaware of the guidelines ARC will, henceforth play by the book. Make sure that you; 1. Attend the monthly ARC meeting to answer questions 2. DO NOT start a project without written approval 3. Know what you are responsible for 4. Submit BEFORE proceeding with a project 5. DO NOT depend on contractors for approval. They are in NO position to grant approval. It is ARC s intention to carry out a FULL review and rewrite of the Guidelines. Target is to have full draft in In the meantime pressing matters will be considered for bridging fixes.

19 Lakes and Irrigation 2018 Improvements One new fountain was installed; currently GL has 5 new-style fountains out of 17. Fountains will be replaced as older ones are deemed beyond repair. A new fountain costs approximately $11,000 Nearly $6,000 irrigation replacement Based on a MUD #130 audit of our irrigation system, a number of backflow preventers were repaired or replaced throughout the community. The lake water quality is monitored weekly, fountain lights and pumps are repaired or replaced and debris is removed.

20 Lakes and Irrigation 2019 Plans In the next year, the HOA will continue replacing aging fountains and sections of the irrigation system as needed. Currently reviewing proposal from an irrigation company that installs a state of the art irrigation system that is monitored 24/7, and has the ability to initiate and suspend watering by zone as needed. It will also monitor for incorrectly operating systems, so we can respond quicker to irrigation issues, instead of waiting until residents alert us of problems. Awaiting ARC recommendations and specifications for dock construction

21 Landscaping Ad-Hoc Landscape Committee working to: Review alternative landscape vendors Recommend new landscape vendor to HOA Board Explore methods for holding landscape vendor accountable for services provided Consider revising suggested plants and trees to be more xeriscaping compliant Volunteers and ideas welcome, please contact John Jordan

22 Pool, Tennis Courts, Playgrounds Thank you to Lanny Hitchcock for organizing trash collection at the pool each week during pool season. Pool season ends November 1 and will reopen March 1.

23 Safety & Security - Rich Sollars Ft. Bend County installed in-street pedestrian crossing system at two high traffic locations. So far feedback has been positive. Assessment of card security system for tennis courts - too costly, combination padlocks seem to be working fine. Once the first phase of Grayson Woods is started, I will work the county to get another traffic study started to gauge the impact of traffic going through Grayson Lakes.

24 THANK YOU! The following acts of kindness and volunteerism were initiated by OUR neighbors: Tree/Brush Clean Up Tennis Court Windscreen Hang Up Christmas Light Install Wreath Hanging at Entrances and Clubhouse

25 2018 Financial Review Total Revenue Budget Actual as of 8/31/18 $ 564, 320 $ 560,620 Expenses: Actual spent as of 8/31/18 Administrative $ 27,400 $ 16,989 Professional Services $ 9,500 $ 5,080 Landscape Maintenance $ 238,500 $ 123,119 Maintenance & Repair $ 14,800 $ 11,324 Lake Maintenance $ 28,000 $ 20,376 Pool & Recreation & Tennis $ 24,306 $ 25,248 Utilities $ 115,100 $ 66,586 Taxes / Insurance $ 37,077 $ 13,251 Community Events $ 4,900 $ 800 Other Expenses $ 18,700 $ 1,202 Fence Loan $ 41,470 $ 23,004 Reserve Account $ 4,567 $ 0.00 Total Expenses $ 564,320 $ 282,773

26 Proposed 2019 Budget Total Revenue Budget $ 564,500 Expenses: Administrative $ 28,940 Professional Services $ 7,500 Landscape Maintenance $ 228,000 Maintenance & Repair $ 22,000 Lake Maintenance $ 31,800 Pool / Recreation $ 23,270 Utilities $ 110,000 Taxes / Insurance $ 36,500 Community Events $ 3,400 Other Expenses $ 17,000 Fence Loan $ 41,470 Reserve Account $ 14,620 Total Expenses $ 564,500

27 Open Forum