Coquille Indian Housing Authority Maintenance Report May 2017

Transcription

1 s 5/24/ Moved dump trailer out of carport 5/11/ C Performed PFR inspection 5/11/ C Pulled cover plates, heater covers, door knobs, and latch plates in prep for paint, checked outlets and light switches 5/11/ C Rekeyed locks, walked through unit, discussed flooring with Lyman 5/12/ C Removed shelving, brackets, and bi-fold doors 5/15/ C Removed blinds, filled holes, repaired drawer in kitchen 5/16/ C Filled holes, cleaned up trash, brought items to prep for painting 5/16/ C Measured doors to be replaced 5/23/ C Cleaned bathroom fans, pulled light covers, blew out heaters, cleaned up for painting 5/24/ C Cleaned sink drains, master bathroom fan, and overlows in master bathroom sink 5/30/ C Unloaded doors 5/31/ C Drained and removed water heater in prep for replacement 5/9/ A Walked through unit with Dale 5/10/ A Keyed and installed all new locks and deadbolts, walked through unit, put new dishwasher in the garage 5/11/ A Measured countertop, walked through unit 5/12/ A Scraped laminate from the counters 5/15/ A Prepped countertops for laminate, loosened countertops, removed backsplash, sanded tops, removed kitchen sink, cleaned up, moved appliances out of unit 5/16/ A Sanded and prepped for laminate, removed cabinet for new dishwasher 5/17/ A Prepped countertops for laminate, sanded counter edges, remove bathroom sink, removed laminate from countertop in prep for dishwasher, cleaned up and hauled out trash, shut off water and replace valve washers throughout, patched bad spot on counter 5/18/ A Prepped for new countertops, gathered up tools, cleaned up 5/23/ A Prepped for and installed new laminate on kitchen and bathroom counter tops, trimmed and routered edges, cleaned up 5/24/ A Installed countertops, cleaned up 5/25/ A Installed counter tops, scraped caulking from sinks 5/1/ D Cut and installed toe kick in kitchen, sanded counter edge, applied second coat of varnish 5/2/ D Cleaned up, swept, and vacuumed after flooring installation 5/2/ D Sanded and varnished counter edge, cut and installed trim 5/3/ D Cut and installed trim, installed shelving supports, toilets, and toilet seats, hauled out trash and flooring remnants, installed Page 1 of 10

2 shower rods and shower curtains, hauled out unused tools, moved items in garage to get oven out for cleaner 5/3/ D Cut and painted trim for back door, stained trim for cabinets, vacuumed floors, cleaned up, prepped for cutting blinds 5/3/ D Installed water heater 5/4/ D Finished trim 5/4/ D Stained trim, installed and painted trim at back door, touched up paint on bi-fold doors, bathroom, and kitchen, installed range filter and drip pans 5/5/ D Caulked toilets, bathtub, shower, and front and back doors, installed bi-fold door brackets and doors, cleaned out unused tools, created list of kitchen items needed 5/5/ D Cleaned up garage, cut and installed blinds, cleaned out tools 5/8/ D Helped reverse refrigerator door swing 5/8/ D Met cleaning contractor and opened unit 5/9/ D Met moving company, changed swing on refrigerator, wiped down small appliances, loaded dishwasher, assembled bed frame, installed ducting for dryer booster fan, loaded tools and supples from garage, swept garage and picked up lumber debris, unpacked new kitchen items, engraved pots and pans 5/10/ D Installed smoke alarms, removed remaining tools in unit 5/10/ D Put bed frame together, emptied and reloaded dishwasher, hooked up washer and dryer, installed bi-fold doors, set up bed in first bedroom, put blankets away 5/11/ D Helped set up new bed frame 5/11/ D Emptied and reloaded dishwasher, folded towels and blankets, set up bed, put away pots and pans, washed household trash cans 5/12/ D Vacuumed, swept, wiped down counters and toilets, cleaned out unit, measured living room window for glass unit, hauled trash from garage to dumpster, swept garage 5/15/ D Folded and put away sheets, hauled old box spring to dumpster 5/18/ D Removed exterior caulking around door, windows, and trim 5/19/ D Caulked exterior windows, doors, and trim, cut out caulking at top of windows s 5/25/ Repaired kitchen cabinet door 5/2/ Performed APM, lubed and cleaned vent fans in bathroom, cleaned refrigerator coils, vacuumed heaters 5/18/ Installed bathroom vent fan in master bathroom 5/1/ Looked into window leak, pulled window apart inside, cleaned and checked for cracks in frame, inspected outside, removed window Page 2 of 10

3 sill and set up dehumidifier, checked for leaks in window, dug out crawl space box due to rot, installed new wood and covered 5/3/ Removed trim from bedroom windows, cut out all old caulking, caulked all nail holes, recaulked around both windows 5/4/ Cut and installed window trim, caulked, painted siding 5/8/ Painted window trim, scraped bubbling paint from siding and sanded edges, painted repairs, replaced rotten lumber for crawlspace cover 5/8/ Scraped and sanded spots on south wall siding, touched up paint, cut, painted, and installed lumber for crawl space cover, took measurements for glass unit in master bedroom window, cut window sill materials and trim for interior window 5/10/ Completed drywall repair and patching at bedroom window, installed trim, cleaned up window frame so it would operate properly, painted second coat on trim and window sill, cleaned up, looked at damaged seal on bottom of front door 5/15/ Worked on drywall patch by window, caulked, replaced glass unit in master bedroom window, scraped paint from window frame 5/30/ Caulked exterior siding and trim, removed cobwebs, prepped for paint, began painting exterior of unit 5/30/ Removed downspout, exterior lights, cables, and phone box, began painting exterior of unit 5/31/ Worked on painting exterior of unit 5/31/ Worked on painting exterior of unit 5/4/ Performed APM inspection, cleaned bathroom drain, vacuumed bath vent fans, cleaned refrigerator coils, replaced range hood filter and drip pans, repaired dripping faucet, installed two smoke alarms, tightened door hinges as needed 5/18/ Installed smoke alarm in master bedroom 5/3/ A Performed APM inspection, removed and replaced caulking in bathroom, replaced range hood, cleaned refrigerator coils, disconnected one living room heater with furniture in front of it 5/10/ Located utilities for fence installation, dug up sewer cleanout and installed cover 5/8/ Set up mole traps, looked at issue with a tree 5/9/ Checked and moved mole trap 5/10/ Checked, moved, and reset mole trap 5/16/ Removed kitchen cabinet, plumbed and installed new dishwasher 5/18/ Checked and moved mole trap 5/24/ Checked and removed mole traps 5/1/ Assisted with electrical issue Page 3 of 10

4 DATE LOCATION Coquille Indian Housing Authority 5/1/ Performed APM inspection, cleaned refrigerator coils, replaced filter in range hood, vacuumed heaters, replaced outside fan vent hood, replaced GFCI in bathroom 5/8/ Installed hardware and put hinges back on bi-fold doors, planed 1/4" off doors and installed, touched up paint 5/24/ Replaced bathroom vent cover Ran bowl auger in toilet to unplug but could not get it to flow properly, pulled toilet and tried auger from underside but still did 5/11/ not unplug, upgraded with new toilet 5/5/ Looked into issue with range hood, replaced fan motor 5/24/2017 Office Repaired posts for hand rails on steps 5/25/2017 Office Replaced rotten posts and hardware on parking lot steps Routine Activities 5/1/ Routine Picked up brush and hauled to burn pile 5/1/2017 Housing Area Routine Dropped off lawn equipment for resident use 5/1/2017 Housing Area Routine Picked up lawn equipment after resident use 5/1/2017 Housing Area Routine Ran water in vacant units, checked lights in mailbox structures 5/1/2017 Office Routine Brought mail to office, completed daily paperwork 5/1/2017 Office Routine Checked oil in backup generator 5/1/2017 Office Routine Completed paperwork 5/1/2017 Operations Routine Checked fluid levels in golf cart 5/1/2017 Operations Routine Got concrete mixer running for Tribe to borrow, washed out mower 5/1/2017 Operations Routine Put things in golf carts after repairs 5/1/2017 Operations Routine Worked on organizing box van 5/1/2017 Warehouse Routine Looked into gate issue 5/1/2017 Warehouse Routine Repaired gate 5/2/2017 Housing Area Routine Picked up lawn equipment after resident use 5/2/2017 Office Routine Brought mail to office, completed daily paperwork 5/2/2017 Office Routine Completed paperwork 5/2/2017 Office Routine Completed paperwork 5/2/2017 Operations Routine Painted bi-fold doors, gathered window trim, cleaned out van, unloaded supplies and dishwashers 5/2/2017 Operations Routine Put away tools 5/2/2017 Town Routine Fueled van, picked up supplies and dishwashers 5/3/2017 Housing Area Routine Dropped off lawn equipment for resident use 5/3/2017 Office Routine Brought mail to office, completed daily paperwork 5/3/2017 Office Routine Completed paperwork 5/3/2017 Office Routine Met with landscape contractor, completed paperwork 5/3/2017 Operations Routine Hauled trash to dumpster and put tools away 5/4/2017 Housing Area Routine Helped dispose of old trailer Page 4 of 10

5 DATE LOCATION Coquille Indian Housing Authority 5/4/2017 Housing Area Routine Cleaned up yards from brush removal project, mowed, weed eated 5/4/2017 Housing Area Routine Picked up lawn equipment after resident use 5/4/2017 Office Routine Brought mail to office, completed daily paperwork 5/4/2017 Office Routine Completed paperwork 5/4/2017 Office Routine Completed paperwork 5/4/2017 Operations Routine Painted bi-fold doors 5/5/2017 Office Routine Brought mail to office, completed daily paperwork 5/5/2017 Office Routine Ordered supplies, completed paperwork 5/5/2017 Office Routine Watered plants, checked light bulbs 5/5/2017 Operations Routine Organized tools in new tool bag 5/5/2017 Operations Routine Painted bi-fold doors, cleaned up equipment, checked for supplies to order 5/5/2017 Warehouse Routine Spray lubed gate chains 5/8/2017 Housing Area Routine Checked lights in mailbox structures, ran water in vacant units 5/8/2017 Housing Area Routine Made list for yard notices for Resident Services 5/8/2017 Housing Area Routine Picked up lawn equipment after resident use 5/8/2017 Office Routine Brought mail to office, completed daily paperwork 5/8/2017 Office Routine Completed paperwork 5/8/2017 Office Routine Ordered supplies, completed paperwork, entered codes into security gate for warehouse 5/8/2017 Operations Routine Checked fluid levels in golf cart 5/8/2017 Operations Routine Cleaned out van, returned tools to operations 5/8/2017 Operations Routine Made keys for trailer locks 5/8/2017 Operations Routine Organized box van, repaired and cleaned equipment 5/8/2017 Town Routine Picked up trailer locks, ordered fuel filter for mower 5/8/2017 Warehouse Routine Added and deleted codes for storage lot 5/9/2017 Housing Area Routine Delivered notices for Resident Services 5/9/2017 Housing Area Routine Dropped off lawn equipment for resident use 5/9/2017 Housing Area Routine Picked up lawn equipment after resident use 5/9/2017 Office Routine Brought mail to office, completed daily paperwork 5/9/2017 Office Routine Completed paperwork 5/9/2017 Office Routine Took out recycling 5/9/2017 Operations Routine Checked oil in all mowers 5/9/2017 Operations Routine Unloaded tools, did laundry 5/10/2017 Housing Area Routine Dropped off lawn equipment for resident use 5/10/2017 Housing Area Routine Picked up lawn equipment after resident use 5/10/2017 Office Routine Brought mail to office, completed daily paperwork 5/10/2017 Office Routine Completed paperwork 5/10/2017 Office Routine Made phone calls, sorted out key box, completed paperwork 5/10/2017 Operations Routine Changed fuel filter on John Deere Page 5 of 10

6 5/10/2017 Operations Routine Did laundry, filed MSDS sheets 5/10/2017 Operations Routine Cleaned out back of van 5/11/2017 Housing Area Routine Delivered notices for Resident Services 5/11/2017 Office Routine Brought mail to office, completed daily paperwork 5/11/2017 Office Routine Gathered fuel slips 5/11/2017 Office Routine Met with Lyman about summer projects, completed paperwork 5/11/2017 Office Routine Researched product, made phone calls, completed paperwork 5/11/2017 Town Routine Picked up glass, toilet, and box spring 5/11/2017 Town Routine Picked up supplies 5/12/2017 Housing Area Routine Picked up lawn equipment after resident use 5/12/2017 Office Routine Ordered supplies, completed paperwork 5/12/2017 Office Routine Watered plants, checked light bulbs 5/12/2017 Operations Routine Performed routine maintenance on grounds equipment, stocked van, laundered sheets 5/15/2017 Housing Area Routine Checked lights in mailbox structures, ran water in vacant units 5/15/2017 Housing Area Routine Loaded and hauled brush to burn pile 5/15/2017 Office Routine Brought mail to office, completed daily paperwork 5/15/2017 Office Routine Checked oil in backup generator 5/15/2017 Office Routine Made phone calls and completed paperwork 5/15/2017 Office Routine Reviewed paperwork with Debbie 5/15/2017 Operations Routine Checked fluid levels in golf cart 5/16/2017 Housing Area Routine Delivered notices for Resident Services 5/16/2017 Office Routine Brought mail to office, completed daily paperwork 5/16/2017 Office Routine Completed paperwork 5/16/2017 Office Routine Made phone calls and completed paperwork 5/16/2017 Operations Routine Set up sprayer on cart and tested, cleaned up equipment 5/16/2017 Town Routine Picked up supplies, spoke with CAT representative about used forklifts 5/17/2017 Housing Area Routine Dropped off dump trailer for yard debris and lawn equipment for resident use 5/17/2017 Office Routine Completed paperwork 5/17/2017 Office Routine Made phone calls and completed paperwork 5/18/ Routine Cleaned up fencing, removed boards to be used to patch other fencing 5/18/2017 Office Routine Brought mail to office, completed daily paperwork 5/18/2017 Office Routine Completed paperwork 5/18/2017 Office Routine Procured supplies 5/18/2017 Town Routine Picked up materials and supplies 5/19/ Routine Repaired fence 5/19/ Routine Repaired fence 5/19/ Routine Repaired fence Page 6 of 10

7 5/19/2017 Housing Area Routine Dropped off lawn equipment for resident use 5/19/2017 Housing Area Routine Hauled brush to burn pile 5/19/2017 Office Routine Brought mail to office, completed daily paperwork 5/19/2017 Office Routine Completed paperwork 5/19/2017 Office Routine Watered plants, checked light bulbs 5/22/2017 Housing Area Routine Dropped off lawn equipment for resident use 5/22/2017 Housing Area Routine Picked up lawn equipment after resident use 5/22/2017 Office Routine Brought mail to office, completed daily paperwork 5/22/2017 Office Routine Checked oil in backup generator 5/22/2017 Operations Routine Checked fluid levels in golf cart 5/22/2017 Operations Routine Cleaned up and washed out spray tank 5/22/2017 Operations Routine Emptied trash from van, worked on pump sprayer switch 5/22/2017 Town Routine Completed paperwork 5/22/2017 Town Routine Picked up fuel for grounds and fueled van 5/23/2017 Housing Area Routine Dropped off lawn equipment for resident use 5/23/2017 Housing Area Routine Picked up lawn equipment after resident use 5/23/2017 Office Routine Brought mail to office, completed daily paperwork 5/23/2017 Office Routine Completed paperwork 5/23/2017 Office Routine Researched parts for mower deck, completed paperwork 5/23/2017 Town Routine Picked up doors 5/23/2017 Warehouse Routine Adjusted gate sensors 5/24/ Routine Replaced dryer vent cover, checked exterior caulking 5/24/2017 Housing Area Routine Dropped off lawn equipment for resident use 5/24/2017 Office Routine Brought mail to office, completed daily paperwork 5/24/2017 Office Routine Completed paperwork 5/24/2017 Office Routine Made phone calls and completed paperwork 5/24/2017 Office Routine Took recycling to bins and trash to dumpster 5/24/2017 Town Routine Picked up supplies 5/24/2017 Warehouse Routine Repaired gate so it would open and close properly 5/25/ Routine Caulked siding and trim 5/25/2017 Housing Area Routine Checked units for caulking needs 5/25/2017 Housing Area Routine Picked up lawn equipment after resident use 5/25/2017 Housing Area Routine Posted pest control notices 5/25/2017 Office Routine Brought mail to office, completed daily paperwork 5/25/2017 Office Routine Completed paperwork 5/25/2017 Office Routine Ordered mower parts, completed paperwork 5/25/2017 Office Routine Watered plants, checked light bulbs 5/25/2017 Operations Routine Cleaned, organized, hauled trash to dumpster 5/25/2017 Operations Routine Took out recycling, emptied trash cans, took old window trim to dumpster 5/30/2017 Housing Area Routine Checked lights in mailbox structures, ran water in vacant units Page 7 of 10

8 5/30/2017 Housing Area Routine Opened up gate and dropped off key for warehouse contractor, met with landscape contractor 5/30/2017 Housing Area Routine Picked up, cleaned, and dropped off lawn equipment 5/30/2017 Office Routine Brought mail to office, completed daily paperwork 5/30/2017 Office Routine Checked oil in backup generator 5/30/2017 Office Routine Put flags back up, made phone calls, completed paperwork 5/30/2017 Operations Routine Checked fluid levels in golf cart 5/30/2017 Operations Routine Cleaned out van, returned tools to operations 5/30/2017 Town Routine Picked up supplies 5/31/2017 Housing Area Routine Picked up, cleaned, and dropped off lawn equipment 5/31/2017 Office Routine Brought mail to office, completed daily paperwork 5/31/2017 Office Routine Reviewed anticipated expenditures for remainder of year with Marcy 5/31/2017 Office Routine Reviewed exterior APM needs with Debbie, found paint colors for a resident 5/31/2017 Operations Routine Folded shop towels 5/31/2017 Town Routine Picked up supplies 5/31/2017 Warehouse Routine Adjusted gate not closing properly 5/4/2017 Warehouse Project Projects Support Moved old boat trailer, met with Lyman about where to move dumpster and CIHA trailers during construction 5/8/2017 Warehouse Project Helped move items in preparation for warehouse construction 5/8/2017 Warehouse Project Moved dumpster, cargo and utility trailers, and lumber in prep for warehouse construction work to begin 5/9/2017 Warehouse Project Measured for additional temporary fencing 5/18/2017 Warehouse Project Took pictures of concrete cuts 5/19/2017 Warehouse Project Took pictures of concrete cuts 5/22/2017 Warehouse Project Took pictures of construction progress 5/23/2017 Warehouse Project Met contractor for temporary fencing placement 5/24/2017 Warehouse Project Took pictures of construction progress 5/31/2017 Warehouse Project Took pictures of construction progress Groundskeeping 5/1/2017 Housing Area Grounds Trash pickup 5/2/2017 Housing Area Grounds Trash pickup 5/3/2017 Housing Area Grounds Trash pickup 5/4/2017 Housing Area Grounds Trash pickup 5/5/2017 Housing Area Grounds Trash pickup 5/8/2017 Housing Area Grounds Mowed common areas 5/8/2017 Housing Area Grounds Trash pickup 5/9/2017 Housing Area Grounds Trash pickup 5/10/2017 Housing Area Grounds Mowed common areas Page 8 of 10

9 5/10/2017 Housing Area Grounds Trash pickup 5/11/2017 Housing Area Grounds Trash pickup 5/12/2017 Housing Area Grounds Trash pickup 5/15/2017 Housing Area Grounds Mowed common areas 5/15/2017 Housing Area Grounds Trash pickup 5/16/2017 Housing Area Grounds Trash pickup 5/17/2017 Housing Area Grounds Sprayed weed control 5/18/2017 Housing Area Grounds Sprayed weed control 5/18/2017 Housing Area Grounds Trash pickup 5/19/2017 Housing Area Grounds Sprayed weed control 5/19/2017 Housing Area Grounds Trash pickup 5/22/2017 Housing Area Grounds Mowed and weed eated entrance, along roads, and in empty lots 5/22/2017 Housing Area Grounds Mowed common areas 5/22/2017 Housing Area Grounds Sprayed weed control 5/22/2017 Housing Area Grounds Trash pickup 5/23/2017 Housing Area Grounds Mowed common areas 5/23/2017 Housing Area Grounds Trash pickup 5/23/2017 Housing Area Grounds Weed eated along roads and utility boxes 5/24/2017 Housing Area Grounds Mowed vacant lots and common areas 5/24/2017 Housing Area Grounds Trash pickup 5/24/2017 Housing Area Grounds Weed eated along road and in Community Garden area 5/24/2017 Warehouse Grounds Weed eated along road, slab, and fence line 5/25/2017 Comm. Garden Grounds Turned on water and tested sprinklers 5/25/2017 Housing Area Grounds Trash pickup 5/30/2017 Housing Area Grounds Trash pickup 5/31/2017 Housing Area Grounds Trash pickup Admin Support 5/1/2017 Town Admin Courier run 5/2/2017 Town Admin Courier run 5/3/2017 Town Admin Courier run 5/4/2017 Town Admin Courier run 5/5/2017 Town Admin Courier run 5/8/2017 Town Admin Courier run 5/9/2017 Town Admin Courier run 5/10/2017 Town Admin Courier run 5/11/2017 Town Admin Courier run 5/12/2017 Town Admin Courier run 5/15/2017 Town Admin Courier run 5/18/2017 Town Admin Courier run 5/19/2017 Town Admin Courier run 5/23/2017 Town Admin Courier run Page 9 of 10

10 5/24/2017 Town Admin Courier run 5/25/2017 Town Admin Courier run 5/30/ Admin Performed annual inspection 5/30/ Admin Performed annual inspection 5/30/ Admin Performed annual inspection 5/30/ Admin Performed annual inspection 5/30/2017 Town Admin Courier run 5/31/2017 Town Admin Courier run Staff Time Off 5/2/2017 Part day PTO 5/2/2017 Part day PTO 5/9/2017 Part day PTO 5/11/2017 Part day PTO 5/12/2017 Part day PTO 5/15/2017 Part day PTO 5/15/2017 Part day PTO 5/17/2017 Part day PTO 5/17/2017 PTO 5/18/2017 Part day PTO 5/19/2017 Part day PTO 5/24/2017 Part day PTO 5/26/2017 Admin leave for Memorial Day holiday 5/26/2017 Admin leave for Memorial Day holiday 5/26/2017 Admin leave for Memorial Day holiday 5/26/2017 Part day PTO 5/29/2017 Memorial Day holiday 5/29/2017 Memorial Day holiday 5/29/2017 Memorial Day holiday 5/30/2017 Part day PTO 5/31/2017 Part day PTO Page 10 of 10