Tradestand Application Form Application closing date: 7 January 2019 BOOK NOW

Size: px

Start display at page:

Download "Tradestand Application Form Application closing date: 7 January 2019 BOOK NOW"

Sheryl Dorsey
5 years ago
Views:

1 Tradestand Application Form Application closing date: 7 January 2019 BOOK NOW

2 EXHIBITOR DETAILS PLEASE USE BLOCK CAPITALS Name of Company Contact Name Address Postcode Tel No Mobile No Address CATALOGUE ENTRY DETAILS Name of Company Address Postcode Tel No Address Web Address Brief Description (5 words maximum) Long Description (100 words maximum) PUBLIC LIABILITY INSURANCE All exhibitors must carry insurance with a minimum limit of indemnity of 2m. Please provide the following information: insurer, policy number, period of cover and that the policy has an Indemnity to Principle clause. I/we give permission to be contacted by Three Counties about exhibiting at shows organised by Three Counties until notification to be removed from mailing is given. I/we give permission for the above information to be displayed to show visitors in print and on the Three Counties website. I/we give permission for our details to be passed on to specially selected third parties. Please return this form by 7 January to: Tradestand Department, RHS Malvern Spring Festival, Three Counties Showground, Malvern, Worcestershire WR13 6NW.

3 EXHIBITOR REQUIREMENTS Type of Stand Price per Minimum stand dimensions Sqm/unit + VAT & price Garden Rooms By main entrance (South ) for garden building structures Larger stand size calculated as these multiples Size/Quantity Open Ground Island Space m x 6m = 1, VAT 3m frontage and/or depth m x m Grow and Live Well Premium positions between Floral Marquee and South main entrance for grow your own and health/lifestyle/wellbeing products Chinese Hat 3 x 3m m x 3m = VAT Total Carpeted Suspended Floor only to be ordered with Chinese Hat 3 x 3m Chinese Hat 5 x 5m 1, m x 5m = 1, VAT Carpeted Suspended Floor only to be ordered with Chinese Hat 5 x 5m Members Avenue - (Avenue F) Premium Main Avenue positions for quality and intriguing garden related products requiring excellent presentation Chinese Hat 1, m x 3m = 1, VAT Not available in larger size Carpeted Suspended Floor only to be ordered with Chinese Hat 3 x 3m Premium Corner Site Chinese Hat 2, m x 5m = 2, VAT Not available in larger size Carpeted Suspended Floor only to be ordered with Chinese Hat 5 x 5m Premium Corner Site Open Ground m x 6m = 1, VAT 3m frontage and/or depth m x m Open Space Island m x 6m = 1, VAT 3m frontage and/or depth m x m Open Space Open Ground Space m x 6m = 1, VAT 3m frontage and/or depth m x m Open Ground Space Corner m x 6m = 1, VAT 3m frontage and/or depth m x m Malvern Parade Premium site for exclusive, bespoke non-horticultural products covered clear span along Members Avenue (Avenue F) with covered walkway, carpeted suspended floor and fascia, or open space ( 5) options Clear Span 1, m x 3m = 1, VAT 3m frontage Open Space m x 6m = 1, VAT 3m frontage and/or depth m x m The Arcades Carpeted hard standing space for premium art, craft & gifts with shell scheme and fascia. Shell walls are 2m full height, 1m half height Shell Scheme m x 3m = VAT 3m frontage Shell Scheme Corner m x 3m = VAT 3m frontage Food & Drink Hall Carpeted, hard standing permanent building Please note that local produce & artisan produce take priority for site allocation. Reheating/cooking by microwave or infrared is allowable but gas and open griddles are not allowable. If you wish to sell food/refreshments for public consumption on site, please book space. Are you Happerley registered Y N Reg No: Regular Site m x 3m = VAT 3m frontage m x m Regular Site Corner m x 3m = VAT 3m frontage m x m Site m x 3m = 1, VAT 3m frontage m x m Alcohol Licence Yes/No Stand Design - Please give a detailed decription of your proposed stand design, including details of any horticultural enhancement. Open ground sites will need to include height measurements of any intended structures or boundaries.nplease attach a stand design and/or previous exhibit photo to support your application. Applications with stand designs/photos are more likely to be successful than those without. Please return this form by 7 January with 50% deposit to: Tradestand Department, RHS Malvern Spring Festival, Three Counties Showground, Malvern, Worcestershire WR13 6NW.

4 ADDITIONAL ORDERS Item Cost + VAT Quantity Total Single Day Pass - State day Thu Fri Sat Sun Four Day Restocking Pass Static Vehicle Pass (allows parking in exhibitor vehicle compound - see pages and 10 of the Tradestand Schedule) Forklift Truck Hire Day required Caravan Permit (allows parking in exhibitor caravan site - see page 7 and 10 of the Tradestand Schedule) Dog Permit Free allocation of tickets/passes: 3 x Four Day Exhibitor Passes per 6m frontage or part thereof. 1 x Four Day build up Vehicle Pass & exhibitor parking = 4.5m frontage or part thereof. ELECTRICAL SUPPLY for Food & Drink and The Arcades Description Quantity 13 Amp Socket Outlet Amp Dual Socket Outlet A Ceeform Socket (Blue) Outlet A Ceeform Socket (Blue) Outlet Refrigerated Vehicle Outlet (Food & Drink Only) ELECTRICAL SUPPLY for Open Areas, Members Avenue, Malvern Parade, Grow, Garden Rooms/Outdoor Living and Live Well Single Phase (230V) up to 3kW 13 Amp Socket Outlet kW Direct Communication to Customer Switchgear A Ceeform Socket Outlet (Blue Socket) Single Phase (230V) up to 5kW 13 Amp Dual Socket Outlet kW Direct Communication to Customer Switchgear A Ceeform Socket Outlet (Blue Socket) A Ceeform Socket Outlet (Blue Socket) Three Phase (400/230V) 16 Amp 5 Pin Ceeform (Red Socket) Amp 5 Pin Ceeform (Red Socket) Amp 5 Pin Ceeform (Red Socket) WATER SUPPLY Description Supply & connect to tap Cheques payable to:three Counties Agricultural Society. VAT Registration No: I/We have read and acknowledge all the rules and regulations as stated in the accompanying Tradestand Schedule and agree to abide by these. Signed (typed name counts as signature) CREDIT/DEBIT CARD PAYMENT - Visa or Mastercard only Card Holder Card Number Security Code Start Date Expiry Date Sub Total VAT@ 20% Total 50% Deposit (required with this form) Balance Outstanding Date

South Main Blue F Avenue C Avenue D Red 5 4 Gold Grow and Cook Theatre National Plant 5 Societies Members Avenue School Gardens Show Gardens West 4 GROW Plant Arcades Avenue G Gold 3 3 1 Avenue 3 2

Brown Avenue C Avenue D Health & Wellbeing Garden LIVE WELL Avenue F Severn Hall Music Festival Green Main Theatre 7 World Street Food N Office Block 8 Floral Marquee Teme Hall Avenue G Vehicle

5 South Main Blue F Avenue C Avenue D Red 5 4 Gold Grow and Cook Theatre National Plant 5 Societies Members Avenue School Gardens Show Gardens West 4 GROW Plant Arcades Avenue G Gold Avenue 3 2 Plant Arcades Plant Creche Porter Service Plant Arcades GARDEN ROOMS Vehicle Compound Food Hall (Avon Hall) Great Pavilion of Art & Flowers The Arcades Shopping Experience (Wye Hall) Grow to Show Brown Avenue C Avenue D Health & Wellbeing Garden LIVE WELL Avenue F Severn Hall Music Festival Green Main Theatre 7 World Street Food N Office Block 8 Floral Marquee Teme Hall Avenue G Vehicle Compound Tradestand Office Coach Visitors Rural Crafts and Bandstand Yellow Areas North Food & Drink Pavilion Food & Drink Shell Scheme The Arcades Open Space Clear Span Malvern Parade Open Space Islands Chinese Hat 5x5m or Open Space Island Premium Corner Chinese Hat Members Avenue (Avenue F) Garden Rooms Open Space Islands Chinese Hat Grow & Live Well Open Space KEY

6 INDEX BY TYPE - PLEASE TICK A MAXIMUM OF 5 Categories will appear under Index by Type in the show programme Abutilon Fitness Magazines & newspapers Advisory/information Floral arrangement sundries, Mats & matting Aprons Aquatic accessories/ sundries Arboriculture services Arbours Arches Aromatic herbs Awnings/canopies Balustrading Bamboo Barbecues Barrels Barrows Beauty products Bird tables/baths/feeders/ food containers & services Floral arrangements Floristry Footwear (for gardening) Fountains Fragrant oils Frames (garden) Fruit (soft, top & tree) Fruit cages Fund raising/publicity Games (in the garden) Garages/garage doors Garden design Garden/conservatory furniture Garden furniture cover Meconopsis Membership Meshes Moisturisers Nets Obelisks Ornaments Paintings/prints/drawings/ cards Pansies Paperweights Paving Pens & markers Perfume Pergolas Pesticides Blinds (greenhouse & s Plant care meters conservatory) Gazebos Plant climbers Bonsai Gifts Plant containers Bonsai sundries Glasshouses Plant food Books Gloves (for gardening) Plant hangers Bridges Grape vines Plant stakes Brush cutters Grasses Plant supports Camellias Greenhouse/conservatory Planters Candles accessories Playhouses Ceramics Greenhouses Pond/pool liners Chain saws Ground cover plants Post boxes Charitable organisation Hammocks Pot grippers Chemical applicators Hanging baskets Pot-pourri Chippers Hanging baskets & Pots Climbers accessories Powered machinery Cloches Hats Propagators Clothing (protective) Health & wellbeing Pumps Cold frames Heaters & fans Relaxation Products Composters Hedge cutting platform Renewable energy Confectionery Herbs Saws Conifers Hop bines Sculptures Conservatories Hose reels & accessories Seat/leisure sticks Cordials, low alcohol/nonalcoholic drinks Indicators Seed trays House signs Secateurs Cultivators Ironwork Seeds Cutters Irrigation & watering Sharpening equipment Decking equipment Sheds Dovecotes Ivies Shredders Dried flowers, Labels Signs arrangements & Lanterns Soil testing equipment decorations Lavender Spas/hot tubs Embroidery Lawn care equipment Spa products Fencing Lawnmowers Sprayers Fertilisers, mulches, Lighting Spreaders composts, coco products Others, please state: Stationery Statuary Stencils Summerhouses Sun dials Sundries Tapestries Thatched garden buildings & thatchers Thermometers Ties (tree/plant) Timber coating Tool holders Tool trolleys Tools Topiary Topiary sundries/ accessories Tractors Tree moving service Tree surgery Trees & shrubs Trellis Trimmers Trugs & baskets Tumblers Turf Umbrellas (for the garden) Urns Vacuum blowers Vases Vegetable supports Videos Wall plaques Walling Water butts Water features Water retaining polymers Water saving devices Water test kits Watering cans Weather vanes Weed & pest control Wind chimes Window boxes Please note: The Organisers give no guarantee that the items listed under 'others' will be included in the Index by Type in the show programme Please return this form by 7 January 2019 to: Tradestand Department, RHS Malvern Spring Festival, Three Counties Showground, Malvern, Worcestershire WR13 6NW.

7 RISK ASSESSMENT Please note: this Risk Assessment form (or a generic company Risk Assessment form) must be completed and returned with your application. Applications cannot be processed without this. HAZARD THOSE AT RISK CONTROLS RESIDUAL RISK FURTHER ACTIONS List hazards here List groups of people at risk from hazards identified List existing controls or where relevant information can be found High Medium Low (NB: No Risk is not acceptable) List actions proposed where it is reasonably practical to further reduce the risk Please advise us if you will be bringing any of the following on site: LPG, Hazardous Substances (COSHH regulated), moving machinery etc. Company Assessors Assessment of Risk for Ref No Date Please return this form by 7 January 2019 to: Tradestand Department, RHS Malvern Spring Festival, Three Counties Showground, Malvern, Worcestershire WR13 6NW.

8 EXHIBITORS WHO USE WOOD Please see Tradestand Schedule for Timber Certification Regulations. Please enclose copies of all relevant certificates and invoices (these must be in English). If you do not have certification available please state the reason. You must also have copies of your certification documents with you while exhibiting at the show as a live audit will be conducted in addition to the pre-show audit. The most important information for the audit is the invoice clearly showing the purchase of certified wood. PRODUCT TYPE OF WOOD COUNTRY OF ORIGIN CERTIFYING BODY Company Date Please return this form by 7 January 2019 to: Tradestand Department, RHS Malvern Spring Festival, Three Counties Showground, Malvern, Worcestershire WR13 6NW.

Telephone: Mobile Number.

Telephone: Mobile Number. Royal Welsh Show July 24-27 2017 Application for Tradestand Space Closing Date for Entries 1st March 2017 No Application is Valid Unless Payment is Received with Application. Please Complete in BLOCK Capitals