Building Inspection Process SOP

Transcription

1 Environment, Health & Safety Office SOP #: EHS-0104 Revision #: 1.0 Implementation Date: 10/26/2012 Page #: 1 of 14 Last Reviewed/Update Date: 5/15/13 SOP Owner: Craig Bryer Approval: Peter Bochnak Safety Program Deputy Director Building Inspection Process SOP 1. Purpose / Background The MIT building inspection process is conducted yearly by the Cambridge Building Inspector and MIT personnel to ensure all laws and related City Ordinances which pertain to the Massachusetts State Building Code are implemented. The inspection process fulfills the city requirements to receive the Certificates of Inspection for Assembly Areas, liquor licenses, and to ensure the health, safety and welfare of the MIT community. 2. Scope This procedure applies to the Department of Facilities, the Department of Student Life, the Environmental Health and Safety Office, and DLC-EHS Coordinators (when applicable or requested) working in conjunction with City of Cambridge Building Inspector s office. 3. Prerequisites Not applicable. 4. Procedures Frequency Building inspections occur annually, usually starting in August or September and continuing until they are completed. Generally, the start of these inspections is dependent upon the schedule of the city inspector. The building inspector will look at all areas of assembly, places with 49+ people, (such as dorms, CAC buildings, athletic buildings, class rooms, conference rooms, and areas requiring a liquor license), and the corresponding egress routes out of the building. MIT is not required to inspect buildings that do not have assembly areas, with the exception of dorms. Areas of non-compliance with the Massachusetts State Building Code and the International Building Code will be identified, documented, and corrected prior to the next year s inspections, unless otherwise noted, and approved by the city. Inspection Team The composition of the inspection team should consist of the City Building Inspector, the Zone or House manager, and a representative from the EHS Safety Program staff. In large DLC s such as DoF and DSL, the EHS SP staff member can be substituted with the DLC-EHS Coordinator. Process The following is a recommendation for the building inspection process, and is susceptible to change. An intuitive first step is to look at the available evacuation map that is generally posted near the main elevator. This will indicate the evacuation routes so the inspection team can evaluate if the exit signs are adequate. When / if the inspector would like to see the fire alarm panel, they are generally located at the building entrance. The next step is to go to the assembly An official hardcopy of this document exists in the EHS Office or on the EHS website. See Legal Disclaimer at:

2 Environment, Health & Safety Office SOP #: EHS-0104 Revision #: 1.0 Implementation Date: 10/26/2012 Page #: 2 of 14 Last Reviewed/Update Date: 5/15/13 SOP Owner: Craig Bryer Approval: Peter Bochnak Safety Program Deputy Director area on the highest floor. After evaluating the assembly area, inspect the corridor in either direction and the stairway. Then inspect the other assembly areas in the building systematically on the way down. If fire doors are found propped open, remove and discard the door chocks. If the inspector wants to enter an alarmed stairway or other area, then call before and after entry. Documenting and Recording Findings The Zone Manager or House Manager, along with the EHS SP representative are responsible for maintaining their own record of the findings. The findings recorded by the EHS office will be submitted to building repairs in SAP (the entire building will be entered into one Building Repair Form ). The Zone Manager / Housing Manager will use the list they created to immediately start correcting the findings, and to help eliminate confusion when the findings come out in SAP. The building inspector will indicate during the inspection if he would like to come back and re-inspect at a later time, if not he trusts that MIT will resolve the issue before the next year s inspection. Closing SAP Findings When the building findings are submitted to SAP, it is the responsibility of the zone manager to complete, or delegate the items to be corrected for completion. If there are items on the list that are outside the responsibilities of facilities, than they are to indicate this to the EHS contact or the DLC-EHS contact for that building. When the list has been completed, the SAP work order can be closed out. Hanging Permits After the Certificates of Inspection are paid for by the EHS Office, MIT will then receive the certificates. The EHS Office will sort the certificates by building and then by zone, to be distributed to the zone managers / housing managers. The zone / housing managers will then have the permits hung in there respected locations, according to the Hanging Building Certificates instructions located in Appendix B. Any permits that are not hung according to the instruction provided will be recorded and put into SAP to be corrected. 5. Roles & Responsibilities Department of Facilities - Notify the EHS office of the addition or removal of assembly areas, through renovations, new construction or demolition. - Zone Managers shall be available to participate with the inspections of their buildings / zones. - Give proper funding to fix non-compliance issues found with the building inspection process. - Identify and provide a list or map indicating the areas and buildings that each zone is derived of (Appendix D ZONE MAP). - Hang permits according to instructions provided in Appendix B. An official hardcopy of this document exists in the EHS Office or on the EHS website. See Legal Disclaimer at:

3 Environment, Health & Safety Office SOP #: EHS-0104 Revision #: 1.0 Implementation Date: 10/26/2012 Page #: 3 of 14 Last Reviewed/Update Date: 5/15/13 SOP Owner: Craig Bryer Approval: Peter Bochnak Safety Program Deputy Director Department of Student Life - Notify the EHS office of the addition or removal of assembly areas. - Managers shall be available to participate with the inspections of their buildings / areas. - Give proper funding to fix non-compliance issues found with the building inspection process. - Hang permits according to instructions provided in Appendix B. EHS Office / Representative - Update list yearly to include occupancy areas that have been created or removed. - Act as the liaison between the Cambridge Building Inspectors Office and MIT. - Participate in all building inspections, unless relieved by the DoF or DSL DLC-EHS Coordinator, for there respected zones. - Document and record findings separate from the recorded zone / housing manager s findings. These findings shall be used to create building repair invoices on SAP. - Maintain a current list of all assembly areas on campus (Appendix A). - Pay for assembly area permits. Ensure we are not paying for duplicates, deleted, or child day care certificates. - Receive and sort certificates of inspection by building and zone, to distribute to facilities zone managers and DSL managers. - Obtain liquor license for alcohol serving establishments. - Make copies of original permits and file in the EHS Office. Zone Managers - Document and record findings separate from the recorded EHS findings. These findings shall be used to immediately start fixing identified non-compliance issues in the manager s zone. - Delegate findings in SAP to the proper individuals to accomplish completion. - Ensure employees hang permits according to instructions provided in Appendix B. DSL Managers - Document and record findings separate from the recorded EHS findings. These findings shall be used to immediately start fixing identified non-compliance issues in the managers building / areas. - Delegate findings in SAP to the proper individuals to accomplish completion. - Ensure employees hang permits according to instructions provided in Appendix B. 6. Training Training for building inspections are not extensive, and can be provided through on the job training. 7. Monitoring Requirements Facilities employees shall conduct self inspections regularly, using the following minimum guidelines: An official hardcopy of this document exists in the EHS Office or on the EHS website. See Legal Disclaimer at:

4 Environment, Health & Safety Office SOP #: EHS-0104 Revision #: 1.0 Implementation Date: 10/26/2012 Page #: 4 of 14 Last Reviewed/Update Date: 5/15/13 SOP Owner: Craig Bryer Approval: Peter Bochnak Safety Program Deputy Director - Exits are lighted and clear of obstruction. - Every exit is clearly visible, or the route to reach every exit is conspicuously marked with exit signs so every occupant will readily know the direction of escape from any point. - All means of egress are arranged and maintained to provide free and unobstructed egress from all parts of the building. All stairwells and corridors are maintained free of all storage. - A minimum 3 foot clearance is maintained in front of all electrical equipment and emergency equipment including fire alarm pull stations, alarm panels and fire extinguishers. - All areas are clean and orderly and in a sanitary condition to reduce the risk of fire and to prevent slips, trips and falls. - Extension cords are not used in place of permanent wiring. Only approved surge protection strips are used when permitted. - Gas cylinders are properly secured. - Fire and smoke doors are not propped open. They may remain open or held open with magnetic hold back devices only. - Emergency numbers and evacuation procedures are posted in conspicuous locations. - Fire extinguishers are placed, inspected and maintained according to OSHA and NFPA requirements. - Emergency equipment such as fire alarms, sprinkler systems and fire pumps are inspected and maintained in accordance with NFPA requirements. - When provided, automatic door closures operate properly on all fire and smoke doors. - All fire and smoke doors have appropriate fire rating and are properly labeled. - Handrails are provided when required and are maintained in accordance with OSHA requirements. - The appropriate number of exits are provided from each building and they are located in accordance with NFPA, OSHA and building code requirements. - Draperies, curtains, and other similar loosely hanging furnishings and decorations shall be flame resistant as demonstrated by complying with NFPA 701, Standard Methods of Fire Tests for Flame-Resistant Textiles and Films. - Combustible decorative materials such as, but not limited to, cotton batting, paper, foam plastics, cloth, vegetation, moss, straw, hay, vines, split bamboo, leaves and similar material shall not be used unless the materials are flame resistant or treated with flame retardant material. - Bulletin boards are prohibited in enclosed stairwells. Combustible material on existing bulletin boards should be minimized. New installations in corridors should An official hardcopy of this document exists in the EHS Office or on the EHS website. See Legal Disclaimer at:

5 Environment, Health & Safety Office SOP #: EHS-0104 Revision #: 1.0 Implementation Date: 10/26/2012 Page #: 5 of 14 Last Reviewed/Update Date: 5/15/13 SOP Owner: Craig Bryer Approval: Peter Bochnak Safety Program Deputy Director be enclosed in glass with metal frame or wooden frame painted with fire retardant paint. Ensuring the above guidelines have been followed will expedite the inspection process. 8. Record Management This section incorporates record management practices defined by the EHS office or DLCs. 9. References Mass Building Codes International Building Code NFPA codes Mass Fire Codes 9.1. Other SOP/ SOGs None 9.2. Supplementary Documents None 10. Definitions 10.1 Assembly Area A building or facility or portion thereof, used as a gathering place (such as an auditorium, lecture hall or gymnasium) that is occupied by large numbers of persons during major periods of occupancy Egress Routes A continuous and unobstructed path of vertical and horizontal travel from any occupied portion of a building or structure to a public way Fire Door A door with a fire-resistance rating as part of a passive fire protection system to reduce the spread of fire or smoke between compartments and to enable safe egress from a building or structure. An official hardcopy of this document exists in the EHS Office or on the EHS website. See Legal Disclaimer at:

6 Legend: New Building, do not have occupancy numbers Alcohol Permits - Paid in December Child Care - Baid by bright Horizons Questions / Issues internal to MIT / EHS DSL Appendix A: List of Campus Assembly Areas MAIN CAMPUS BUILDINGS: BUILDING 1 BUILDING 14 LIBRARY BUILDING st floor lobby classroom 14S-100 LIBRARY BCS auditorium classroom 14W-111 Music Performances BCS Faculty conference room BUILDING 2 14W McGovern Seminar room S-200 LIBRARY classroom BUILDING rd floor Atrium Cafe Classroom classroom 46-3rd floor Atrium Cafe BUILDING classroom Picower seminar room classroom BUILDING classroom BUILDING 18 BUILDING classroom BUILDING classroom BUILDING classroom BUILDING BUILDING CLASSROOM & THEATRE classroom classroom Muddy Charles Pub classroom BUILDING /258 Prichett Dining classroom / classroom BUILDING classroom EECS classroom classroom Teal Classroom BUILDING 51 Sailing Pavilion classroom FORBES DINING CAFE BUILDING Pappalardo Classroom lb STUDENT STREET classroom classroom LG LECTURE HALL LIBRARY classroom CLASSROOM BUILDING CLASSROOM BUILDING CLASSROOM CLASSROOM Child Care BUILDING ? R&D FACULTY DINING BUILDING 57 POOL Chipman classroom ? TERRACE BUILDING 62 & 64 DORMS classroom R & D PUB Talbot Lounge classroom 32-G449 CONFERENCE ROOM classroom 32-D461 CONFERENCE ROOM BUILDING 66 BUILDING 6C BUILDING C-100CA Atrium BUILDING C-331 CMT CLASSROOM

7 6C-442 CTP CONFERENCE ROOM BUILDING 68 BUILDING (LIBRARY STACKS) BUILDING Cafe corridor around dome-- used as assembly area for CLASSROOM classes and cafe BUILDING 8 BUILDING BUILDING BUILDING 10 BULIDING Bush Room (conference) /272 Bldg museum / CLASSROOM & THEATRE BUILDING LIBRARY BUILDING 11 BUILDING 39 BUILDING 12 BUILDING BUILDING 42 AND 43 ANNEX BUILDING 44 BUILDING 12A BUILDING 13 EAST CAMPUS BUILDINGS: E1 President's House BUILDING E33 BUILDING E52 E2 Senior House BUILDING E34 E CLASSROOM E2 Basement Common Room BUILDING E38 E52-6th Fl Faculty Club entire floor E14 Media Lab Extension E E52-6th Fl Faculty Club Dining Rm #5 E14-Lobby BUILDING E39 E52-6th Fl Faculty Club Main Dining Rm east/west E BUILDING E40 E52-6th Fl Faculty Club lobby E BUILDING E51 BUILDING E53 library E Event Exhibition Hall E51-00LA Wolk Lobby E E th Floor Lobby E51-00LA E E Café E BUILDING E55 dorm E Conference room E E E14 3rd floor- open area E CLASSROOM Bldg E60 is being renovated E15 Media Lab E51-100CA Ting Foyer E15- (001) LOWER FLOOR E51-100CA E15- (001) LOWER FLOOR E CLASSROOM E THEATRE E CLASSROOM E E CLASSROOM E E CLASSROOM E E CLASSROOM E E CLASSROOM BUILDING E17 BUILDING E18 E CLASSROOM E CLASSROOM

8 E18-4TH FLR CLINICAL RESEARCH CTR. BUILDING E19 BUILDING E23 BUILDING E25 E E BUILDING E28 NORTH CAMPUS BUILDINGS: BUILDING N9 BUILDING N10 BUILDING N16 BUILDING N42 BUILDING N51 E CLASSROOM E CLASSROOM E CLASSROOM NORTHEAST CAMPUS BUILDINGS: NORTHWEST CAMPUS BUILDINGS: BUILDING NW10 DORM NW NW NW10-?? Common Room BUILDING NW12 NW CLASSROOM N Museam / Studio BUILDING NW13 BUILDING N52 BUILDING NW14 N WORLD MUSIC BUILDING NW16 N (MIT MUSEUM) BUILDING NW17 BUILDING N57 WEST CAMPUS BUILDINGS: NW BUILDING NW21 BUILDING NW22 BUILDING NW30 DORM NW30-003/ 010 Multipurpose room BUILDING NW35 DORM NW35 - Basement Thirsty Ear Pub BUILDING NW61 DORM NW NW BUILDING NW62 Grounds Dept BUILDING NW86 DORM NW Seminar room NW Owu room NW86-157, -159, -161 Multipurpose NW95 BUILDING W1 DORM BUILDING W31 BUILDING WW15 W1 West Dining Room W1 Main Dining Room BUILDING W2 DORM BUILDING W4 DORM W31-DUPONT GYMNASIUM W CLASSROOM BUILDING W32 add practice rooms W4-119 BUILDING W33 GYMNASIUM W4-119 BUILDING W34 W4-120 BUILDING W34 (W34-100)

9 BUILDING W34 (W34-100) W4-122 DINING BUILDING W34 (W34-200) BUILDING W5 DORM BUILDING W7 DORM BUILDING W34 (W34-200) BUILDING W35 GYMNASIUM W locker room W7-040 W locker room BUILDING W8 BOATHOUSE BUILDING W11 W pool W spectator fixed seats W W fitness W W court W BUILDING W51 DORM W W51-GAMEROOM 090 W W correct room #? BUILDING W13 DORM BUILDING W53 TENNIS BUBBLE W BUILDING W59 ROTC W BUILDING W61 DORM W15 (MIT CHAPEL) W W16 KRESGE MAIN AUDITORIUM W16 KRESGE LITTLE W THEATRE BUILDING W20 W W W W W BUILDING W70 DORM W W70-B105 lounge house 2 W SALA THEATRE W W70-D105 Lounge House 4 W LOBDELL DINING W Chimneys BUILDING W71 DORM W W71-129F DINING W Mezzanine Lounge W W Mezzanine Lounge W COFFEE HOUSE BUILDING W79 DORM W W (MULTI PURPOSE ROOM) W W (DINING ROOM) W W79-7TH FLR TERRACE W BUILDING W84 DORM W BUILDING W85 (INCLUDES LOW RISES) W W89 POLICE STATION W BUILDING W91 W (READING ROOMS) BUILDING W92 W ATHENA CLUSTER BUILDING W98

10 Appendix B: Hanging Occupancy Permits Thank you for your assistance with hanging the Assembly Area Permits. Hanging these permits is required by the City of Cambridge Inspectional Service Department. Written on the permit, is the location where each permit needs to be posted. Some post-its notes are on the permits in an effort to reduce confusion, remove the post-its before hanging the permit. Please put the permit into the frame, and re-hang the frame (Employee s should use the black frames that are at some locations on campus). Please do not cut the certificate of occupancy s in order to get them into the frame, as we are required to hang the originals. Additionally, permits that are not located in the rooms will be included into the Building Inspector s findings, and will have to be hung again before the permit is renewed. Room Permits These permits are for specific rooms on campus. Please hang these permits near the main entrance of the room. If there are two entrances that are used equally, you can choose between the two. The majority of permits have already been hung, and the same location should be used. Please be cognizant of the room s aesthetics. Building Permits These permits are for entire buildings on the MIT campus. Please hang these permits near the main entrance of the building on the first floor (preferably in the lobby). The majority of permits have already been hung, and the same location should be used. Please be cognizant of the building s aesthetics. If you have permits that are not in the appropriate zone, please return them to your zone supervisor, so it can be returned to EHS. Also, the EHS Office has a limited amount of plastic replacement frames if needed. The Following are examples of what not to do: Do not hang permits over permits. All permits should be easily seen. Do not hang plastic frame over black framed occupancy holder. Use the black frame to display the permit when available.

11 Do not cut the occupancy permits, and use the black frame to display the permit when available.

12 Appendix C: Building Inspection Process Map

13

14 Appendix D: MIT Zone Map