Table of Contents. Program information

Transcription

1 Table of Contents Important dates:... 2 Overview... 2 Workshop description... 2 Workshop Dates:... 3 Workshop Location... 3 Workshop Organizing Committee... 3 Registration... 4 Cost & Included benefits... 5 (Optional) Board of Laser Safety - Laser Safety Officer Certification exam... 5 Agenda Overview... 6 Tours... 7 Speaker information... 7 Accommodations... 7 Transportation... 8 Meals... 8 Dinner/Social Event... 8 Vendor Exhibit... 8 Cost and Payment options... 9 If paying by check... 9 If paying by credit card... 9 Foreign Nationals (Non-US citizens)... 9 Prohibited Items Photography Cell Phones Computers Guest Wireless Rev /23/2018 Page 1 of 10

2 Important dates: Non-U.S. Citizen Visitor Information Sheet due to LLE: March 1, 2018 Early bird registration payment due to LLE: March 16, 2018 Hotel registration (to get conference rate): April 13, 2018 (or until all rooms taken) Laser Safety Officer exam registration and payment due to BLS: April 16, 2018 Laser Safety Officer Certification Exam: May 7, 2018 : May 8-10, 2018 DOE-EFCOG working group meetings: May 10, 2018 Overview This document provides information for attendees of the 2018 Department of Energy Laser Safety Officer Workshop, hosted by the University of Rochester Laboratory for Laser Energetics (LLE). LLE is a unique national resource for research and education in science and technology. LLE was established in 1970 as a center for the investigation of the interaction of intense radiation with matter. LLE is the home of the OMEGA and OMEGA EP laser systems which are used by scientists from around the world to conduct research in nuclear fusion, high-energydensity physics, and laser science. The National Nuclear Security Administration funds LLE as part of its Stockpile Stewardship Program. The LSO workshop web site has the latest information about this workshop, an on-line registration link, the agenda, and links to prior workshops. ( Please visit LLE s web site for more information about the Laboratory for Laser Energetics ( Workshop description DOE Event ID 38203: EFCOG ; May 8-10, The U.S. Department of Energy (DOE) Laser Safety Officer (LSO) Workshop is for individuals with responsibility for, or interest in, Laser Safety in a research or academic setting. This 2.5-day workshop will include both invited and contributed talks on current laser applications, and associated laser safety issues and solutions. The final day of the workshop serves as the official meeting of the DOE Energy Facility Contractors Group (EFCOG) Laser Safety Task Group. The Board of Laser Safety (BLS) is also offering its Certified Laser Safety Officer (CLSO) examination prior to the workshop. Rev /23/2018 Page 2 of 10

3 Certification Maintenance (CM) points and Continuing Education Credits (CEC) for Workshop participation will be determined at the conclusion of the Workshop. Previously, the BLS previously awarded 2.5 CM points, the American Academy of Health Physics awarded 20 CECs, and the American Board of Industrial Hygiene awarded 16 hours of CM credit. Workshop Dates: Tuesday May 8 Thursday May 10, 2018 Daily start time: Doors open ~8:00 am; sessions begin 8:30 am Final workshop session concludes at noon, May 10 th Workshop Location The workshop is being held in the University of Rochester Alumni Center on its South Campus Address: Larry and Cindy Bloch Alumni and Advancement Center 300 East River Road Seminar room (Room 101) Rochester, NY Workshop Organizing Committee Chairs: Douglas Jacobs-Perkins, LLE Scientist & Chief Safety Officer Eugene Kowaluk, LLE Laser Safety Officer Karen Cera, LLE Safety Officer Technical Committee: Douglas Jacobs-Perkins, LLE Eugene Kowaluk, LLE Jason Puth, LLE Jamie King, Lawrence Livermore National Laboratory Matt Quinn, Vice Chair, Fermi National Accelerator Laboratories Tedi Criscuolo, Pacific Northwest National Laboratory Joseph M Greco, Upstate Medical Physics A LANDAUER Medical Physics Partner Barbara O Kane, Colorado school of Mines Steve Singal, DOE Headquarters Rev /23/2018 Page 3 of 10

4 Registration Notes: Registration is not complete until payment is received (see Cost and Payment options, pg. 9) Registration is limited to 150 participants Register on-line using this link 2018 LSO Workshop registration, or past the following URL into your browser: gd7rljzgg/viewform Rev /23/2018 Page 4 of 10

5 Cost & Included benefits Early-bird registration: $150/person, if payment is received by LLE on or before March 16, 2018 Late registration: $200/person, if payment is received by LLE after March 16, 2018 Registration fees include the 2 ½ day workshop, daily snacks, LLE tours, vendor exhibits, Dinner/Social Event Wednesday evening, and bus transportation to Social Event. Participants are responsible for their own lodging, daily lunches, transportation between lodging and workshop. (Optional) Board of Laser Safety - Laser Safety Officer Certification exam Special instructions for attendees who wish to take the Board of Laser Safety (BLS) Laser Safety Officer Certification exam: 1. The cost of this examination is NOT included in workshop registration, and is payable directly to the Board of Laser Safety (BLS). 2. You must complete a separate registration with the BLS at least 2 weeks prior to the workshop. See the BLS web site for complete details. ( 3. Non-US citizens must submit a Non-U.S. Citizen Visitor Information Sheet to LLE no later than March 1st, 2018 to take this exam. (See Foreign Nationals (Non-US citizens), pg. 9). When: Monday May 7 th Examinees may arrive between 11:30-12:45. Examination will be proctored from 1-5pm. Where: University of Rochester Laboratory for Laser Energetics East Entrance (round, glass façade near entrance; no flag at east entrance) 240 E. River Road Rochester, NY Rev /23/2018 Page 5 of 10

6 Agenda Overview Monday May 7 1-5pm Laser Safety Officer Certification examination (optional, LLE Seminar room) Tuesday May 8 7:45-8:30 Check-in at venue, continental breakfast 8:30-11:45 Workshop presentations 11:45-1:15 Lunch 1:15-5:00 Workshop presentations Evening - High-Intensity Laser Safety working group discussion (LLE Seminar room) Wednesday May 9 8:30-11:45 Workshop presentations 11:45-1:15 Lunch 2:00-5:00 Vendor exhibits & LLE tours 6:30-10:30 Dinner & Social Event (off-site) Thursday May 10 8:30-11:45 Workshop presentations & wrap-up 11:45-1:15 Lunch 1:15-5:00 Energy Facility Contractor Group working group meeting AMLSO working group meeting Friday May 11 8:00-12:00 ANSI TSC-4 and SSC-9 committee meetings (LLE Seminar room) Rev /23/2018 Page 6 of 10

7 Tours Notes The OMEGA and OMEGA EP viewing galleries require attendees to climb ~2 flights of stairs. Abbreviated tours may be possible for persons with limited mobility. Non-US citizens must submit a Non-U.S. Citizen Visitor Information Sheet to LLE no later than March 1st, 2018 to tour the MTW-OPAL lab. (See Foreign Nationals (Non-US citizens), pg. 9). Tours will be offered of LLE s three principal laboratories: OMEGA 60-beam, 30kJ, UV (351nm) laser, 100ps-3ns pulse duration OMEGA EP (Extended Performance) 4-independent laser beams (2 long pulse and 2 long/short pulse). In long-pulse mode, each beam can deliver up to 5kJ UV (351nm); in short-pulse mode, each beam can deliver up to 2.6kJ IR (1053nm) Multi-terawatt Optical Parametric Amplified Laser (MTW-OPAL) Laboratory This lab serves as a laser technology development test-bed, and has several target chambers for diagnostic development and physics research. Speaker information The technical program is complete. See the web site for the full agenda. Speakers are asked to submit their abstract, biography and presentation on the web site using this link. Guidelines for each, including a suggested PowerPoint template are provided with the link, or can be downloaded here. Accommodations Rooms have been reserved for workshop attendees at the Holiday Inn Express Rochester University for $92/night using Group Code: LSO. Block rates are in effect until the rooms are fully booked, or until April 13, If you are unable to reserve a room at the Holiday Inn on or before April 13, djac@lle.rochester.edu. The Hilton Garden is not accepting any more reservations at the workshop group rate. Partial list of nearby hotels: Distance to LLE (miles) Holiday Inn Express (Group Code: LSO) Hilton Garden Inn (Full) Brighton Courtyard Marriott Marriott Residence Inn Doubletree Hotel Rochester Extended Stay America Fairfield Inn South/Henrietta Rev /23/2018 Page 7 of 10

8 Transportation Several of the hotels above have a courtesy shuttle to/from the airport. In many cases, they will use the shuttle to transport people to nearby locations, but the airport run is given first priority. LLE will provide shuttle busses between the Hilton Garden Inn and the social event. Meals Participants are responsible for their meals each day, except the Dinner/Social Event which is included in the registration fee. Beverages and light snacks will be provided each morning and afternoon of the workshop. Two local catering companies will have food trucks at the workshop on Tuesday and Wednesday, offering a variety of food choices starting at ~$8-10. There are no restaurants within walking distance of the workshop venue. There are many restaurants within a few mile radius of the workshop. A 90-minute lunch break will be scheduled each day. Dinner/Social Event A buffet-style dinner will be provided at Rochester s scenic Jetty on the Port restaurant, at the mouth of the Genesee River and shore of Lake Ontario. Shuttle busses will be provided between the Hilton Garden Inn, Holiday Inn Express, and restaurant. Address: Jetty on the Port restaurant 1000 N River St Rochester, NY Social hour: 6:30-7:30pm Dinner service: 7:30-9:00pm Informal: 9:00-10:30pm Vendor Exhibit Vendors will display laser safety products at the workshop venue, Wednesday afternoon. Participants will have an opportunity to meet with vendor representatives, examine product displays and literature, and discuss product needs. Rev /23/2018 Page 8 of 10

9 Cost and Payment options Registration is not complete until payment is received. Early-bird registration: $150/person if payment received by March 16, 2018 Late registration: $200/person if payment received after March 16, 2018 Payment may be made by check or credit card (Visa, Mastercard and Discover are accepted, we do NOT accept American Express). We do not have on-line payment capability. If paying by check Make payable to: University of Rochester Memo: 2018 LSO Workshop Mail to: Jennifer Goodwin Laboratory for Laser Energetics 250 E. River Rd. Rochester, NY If paying by credit card Call during business hour 9am-5pm M-F (Eastern Standard Time) Lori Morgan (585) Please do not leave a message. Calls can not be returned. Foreign Nationals (Non-US citizens) Non-US citizens who wish to take the BLS Certified Laser Safety Officer exam, or tour the MTW- OPAL Laboratory must submit a Non-U.S. Citizen Visitor Information Sheet by March 1 st If you are not a US citizen and wish to participate in either of these activities, you may obtain the form from the workshop web site Downloads tab. completed applications to: To: Doug Jacobs-Perkins djac@lle.rochester.edu Subject: Non-U.S. Citizen Visitor Information Sheet for Laser Safety Workshop Rev /23/2018 Page 9 of 10

10 Prohibited Items The following privately owned items are not permitted at the workshop: Dangerous weapons (including Mace or Pepper Spray) Explosives Dangerous instruments or materials likely to produce substantial injury or damage to persons or property Binoculars or telescopes Recording equipment (audio, video, optical or data) Electronic equipment with a data exchange port capable of being connected to automated information system equipment Alcoholic beverages Poisonous or corrosive materials Controlled substances including illegal drugs and associated paraphernalia (except prescription drugs in their original containers) Other items prohibited by law Photography No pictures or movies may be taken during presentations, or while in LLE, except in the LLE viewing galleries. Cell Phones Cell phones are permitted at the workshop venue and LLE. They may not be used in any meeting session or during tours, and must be silenced during these times. Computers Computers may be used during these meetings. A limited number of outlets are available for use during the meeting. We recommend that you arrive daily with fully charged laptops to ensure that you have adequate battery life during the sessions. Guest Wireless Guest Wi-Fi service is available at the workshop venue. No password is required. Rev /23/2018 Page 10 of 10