Allfire Site No. a division of Allsaved Ltd. Fire Safety Log Book. Premises Address: Responsible Person:
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1 Site No. a division of Allsaved Ltd. Fire Safety Log Book Premises Address: Responsible Person:
2 Introduction An Introduction to Your Fire Safety Log Book The Regulatory Reform (Fire Safety) Order 2005 requires the responsible person for a premises to ensure that all fire safety facilities, equipment and devices are maintained in efficient working order and in good repair. Additionally, where there are employees, they should be provided with adequate safety training. The Order requires that tests, maintenance and safety training are capable of being audited to ensure they are being carried out. This fire safety log book has been prepared to assist the responsible person in co-ordinating and maintaining a fire safety record keeping system. Whilst this book is not comprehensive it seeks to cover the main requirements for demonstrating compliance with current fire safety legislation in respect of keeping fire safety records. It is recommended that this log book is kept in a loose leaf format with new record keeping pages being photocopied or downloaded when required. The log book should be kept up to date and readily available for inspection by the Fire and Rescue Service when required. It should be noted that it is an offence for a person to knowingly make a false entry. Contents Competent Persons / Wardens Useful Telephone Numbers Fire Risk Assessments Fire Safety Training and Drills Fire Alarm System & Automatic Door Release Mechanisms Emergency Lighting Portable Fire Extinguishers Miscellaneous Tests and Checks Visits by the Fire and Rescue Service
3 Competent Persons / Wardens Name Location Phone
4 Useful Telephone Numbers Fire and Rescue Service Health & Safety Executive Fire Risk Assessments a division of Allsaved Ltd Fire Alarm Installation, Maintenance and Repairs a division of Allsaved Ltd Emergency Lighting Installation, Maintenance and Repairs a division of Allsaved Ltd Fire Extinguisher Installation, Maintenance and Repairs a division of Allsaved Ltd Fire Door Installation, Maintenance and Repairs a division of Allsaved Ltd Dry Riser Installation, Maintenance and Repairs a division of Allsaved Ltd Sprinkler System Installation, Maintenance and Repairs a division of Allsaved Ltd Fire Suppression System Installation, Maintenance and Repairs a division of Allsaved Ltd Electrical Services Installation, Maintenance and Repairs a division of Allsaved Ltd Electrical Condition Reports & PAT Fixed Wiring and Portable Appliance Testing a division of Allsaved Ltd
5 Fire Risk Assessments Fire Risk Assessments If you re an owner, landlord or occupier of business or other non-domestic premises, you ll be responsible for fire safety. You re known as the responsible person. The Fire Safety Order also applies if you have paying guests, eg if you run a bed and breakfast, guesthouse or let a self-catering property. As the responsible person you must carry out and regularly review a fire risk assessment of the premises. This will identify what you need to do to prevent fire and keep people safe. Record the dates of all assessments and reviews here. Contact for all your Fire Risk Assessment needs. Undertaken By Name Date Undertaken SimPro Assessor Comments
6 Fire Risk Assessments Undertaken By Name Date Undertaken SimPro Assessor Comments
7 Safety Training and Drills Safety training should be given to employees so that they are aware of the following: What to do if they discover a fire How to raise an alarm of fire. What to do if they hear the fire alarm Where fire extinguishers are located and how to use them (if it safe to do so) Escape routes from the building The whereabouts of the evacuation assembly point(s) How to call the Fire and Rescue Service Arrangements for the evacuation of people with special needs The dangers associated with obstruction of fire exits and wedging open of fire resisting doors Safety training should be given: At the time they are first employed, On their being exposed to new or increased risks, and, At periodic intervals as appropriate. (at least annually, depending upon the nature of the risk) Safety / evacuation / fire drills should be carried out: At periodic intervals appropriate to the nature of the risk. (a minimum of one safety drill each year is recommended) All employees MUST evacuate the premises regardless of seniority or commitments Contact for all your training needs
8 Record of Safety Training & Drills Person(s) Type Trainer Name / SimPro Notes / Detail Trained / Present Training / of Training / Undertaken By Drill Drill
9 Record of Safety Training & Drills Person(s) Type Trainer Name / SimPro Notes / Detail Trained / Present Training / of Training / Undertaken By Drill Drill
10 Record of Safety Training & Drills Person(s) Type Trainer Name / SimPro Notes / Detail Trained / Present Training / of Training / Undertaken By Drill Drill
11 Fire Alarm System & Automatic Door Release Mechanisms Activated by the Fire Alarm FIRE ALARM SYSTEM The fire alarm test should be carried out in accordance with the manufacturer s instructions and the current British Standard. IT IS IMPORTANT THAT ANY TESTING OF THE FIRE ALARM SHOULD NOT RESULT IN A FALSE SIGNAL OF FIRE DAILY Inspect the panel for normal operation of the system. Where provided, check that the connection to the monitoring centre is functioning correctly. WEEKLY Carry out a test and examination to ensure that the system is capable of operating under alarm conditions, namely:- Operate a manual call point at approximately the same time each week using a different call point for each successive test. Where appropriate inform the monitoring control centre prior to the test. QUARTERLY INSPECTION OF VENTED BATTERIES (WHERE FITTED) Batteries and their connections should be examined by a person who is competent in battery maintenance. Electrolyte levels should be checked and topped up as necessary. PERIODIC INSPECTIONS AND TESTS BY A FIRE ALARM ENGINEER These should be carried out by a competent person, e.g. a fire alarm engineer. Requirements for these inspections and tests will depend upon the type and design of the system. FIRE DETECTORS i. Carry out a regular visual inspection of each detector to check for damage, excessive accumulations of dirt, heavy deposits of paint and other conditions likely to interfere with correct operation. ii. Each detector should be checked and tested for correct operation and sensitivity in accordance with the manufacturer s instructions and the current British Standard. MEASURES TO REDUCE UNWANTED ALARMS False alarms will not only disrupt business operations but may also contribute to death or injury should Fire and Rescue Service resources be deployed answering false alarms when they should be attending incidents where life or property is in danger. To reduce the probability of false alarms on systems incorporating automatic fire detectors it is very important that a suitable system of testing and maintenance is in place. The cause of any false alarm should be properly investigated with measures being taken to avoid a repetition. AUTOMATIC DOOR RELEASE MECHANISMS ACTIVATED BY THE FIRE ALARM SYSTEM WEEKLY In conjunction with the fire alarm test, check that all the doors are being released and closing fully into the door rebates. Note: All checks, tests and maintenance including faults and remedial action taken, should be recorded. The date on which each fault is rectified should also be recorded.
12 USER - Fire Alarm System & Automatic Door Release Mechanisms Activated by the Fire Alarm Fire Alarm Call Alarm Auto Door Remedial Date Name Of Test Point / Detector Satisfactory? Release OK? Actions Done Tester Location / Number Yes No Yes No Required
13 USER - Fire Alarm System & Automatic Door Release Mechanisms Activated by the Fire Alarm Fire Alarm Call Alarm Auto Door Remedial Date Name Of Test Point / Detector Satisfactory? Release OK? Actions Done Tester Location / Number Yes No Yes No Required
14 USER - Fire Alarm System & Automatic Door Release Mechanisms Activated by the Fire Alarm Fire Alarm Call Alarm Auto Door Remedial Date Name Of Test Point / Detector Satisfactory? Release OK? Actions Done Tester Location / Number Yes No Yes No Required
15 USER - Fire Alarm System & Automatic Door Release Mechanisms Activated by the Fire Alarm Fire Alarm Call Alarm Auto Door Remedial Date Name Of Test Point / Detector Satisfactory? Release OK? Actions Done Tester Location / Number Yes No Yes No Required
16 USER - Fire Alarm System & Automatic Door Release Mechanisms Activated by the Fire Alarm Fire Alarm Call Alarm Auto Door Remedial Date Name Of Test Point / Detector Satisfactory? Release OK? Actions Done Tester Location / Number Yes No Yes No Required
17 ENGINEER - Fire Alarm System & Automatic Door Release Mechanisms Activated by the Fire Alarm Works Carried Out Remedial Date Name Of Works Actions Done Engineer Required
18 ENGINEER - Fire Alarm System & Automatic Door Release Mechanisms Activated by the Fire Alarm Works Carried Out Remedial Date Name Of Works Actions Done Engineer Required
19 Emergency Lighting Tests EMERGENCY LIGHTING TESTS Emergency lighting tests should be carried out in accordance with the manufacturer s instructions and the current British Standard. DAILY Where there is a central power supply, carry out a visual inspection of indicators to ensure the system is in a ready condition. MONTHLY Simulate a failure of the normal lighting supply for sufficient time to allow all luminaires to be checked for correct operation. Check each luminaire for any obvious signs of damage or deterioration, including the cleanliness and general condition of the lenses and diffusers for each light luminaire. ANNUALLY Simulate a failure of the normal lighting supply for the full duration of the battery and carry out a check of the charging arrangements to ensure proper functioning. Note: All checks, tests and maintenance including faults and remedial action taken, should be recorded. The date on which each fault is rectified should also be recorded.
20 Emergency Lighting Tests Type of Test Pass / Fail Remedial Actions Done Name Of Test Required Date Tester Pass Fail
21 Emergency Lighting Tests Type of Test Pass / Fail Remedial Actions Done Name Of Test Required Date Tester Pass Fail
22 Emergency Lighting Tests Type of Test Pass / Fail Remedial Actions Done Name Of Test Required Date Tester Pass Fail
23 Portable Fire Extinguishers PORTABLE FIRE EXTINGUISHERS Portable fire extinguisher tests should be carried out in accordance with the manufacturer s instructions and the current British Standard. MONTHLY Check to ensure each extinguisher is in position, accessible, not discharged, damaged or lost pressure (if fitted with a pressure indicator) and that operating instructions are clean, legible and face outwards. Where circumstances require, e.g. where extinguishers are in exposed locations or particularly susceptible to theft or damage, the monthly checks should be carried out more frequently. ANNUALLY Portable fire fighting equipment should be inspected by a competent person in accordance with the manufacturers instructions. Note: All checks, tests and maintenance including faults and remedial action taken, should be recorded. The date on which each fault is rectified should also be recorded.
24 Portable Fire Extinguisher Tests Extinguisher Test Type Pass / Fail Remedial Done Name Of Test / Location Actions Date Tester Insp. Insp. Test Pass Fail Required
25 Portable Fire Extinguisher Tests Extinguisher Test Type Pass / Fail Remedial Done Name Of Test / Location Actions Date Tester Insp. Insp. Test Pass Fail Required
26 Portable Fire Extinguisher Tests Extinguisher Test Type Pass / Fail Remedial Done Name Of Test / Location Actions Date Tester Insp. Insp. Test Pass Fail Required
27 Miscellaneous Tests and Checks MISCELLANEOUS TESTS AND CHECKS Means of escape, together with the measures provided for the protection of means of escape, should be inspected at periodic intervals. The inspections should ensure all internal and external exit routes are unobstructed and that exit door furniture and fire-door self-closing devices operate efficiently. Additionally, fire resisting doors and partitions should be in satisfactory repair and all safety signs and notices should be legible and properly displayed. Where fitted, this section can additionally be used to record the servicing and inspection of dry risers, fire suppression systems, fire dampers or any other fire protection device. Note: All checks, tests and maintenance including faults and remedial action taken, should be recorded. The date on which each fault is rectified should also be recorded.
28 Miscellaneous Tests and Checks Items Test Type Pass / Fail Remedial Done Name Of Test / Tersted / Actions Date Tester Insp. Inspected Test Insp Pass Fail Required
29 Miscellaneous Tests and Checks Items Test Type Pass / Fail Remedial Done Name Of Test / Tersted / Actions Date Tester Insp. Inspected Test Insp Pass Fail Required
30 Miscellaneous Tests and Checks Items Test Type Pass / Fail Remedial Done Name Of Test / Tersted / Actions Date Tester Insp. Inspected Test Insp Pass Fail Required
31 Visits by Fire & Rescue Service VISITS BY FIRE & RESCUE SERVICE Record all visits by the Fire and Rescue Service on these pages. Nature of Visit Fire Service Fire Service Comments Visit Employee Employee Signature Name
32 Visits by Fire & Rescue Service Nature of Visit Fire Service Fire Service Comments Visit Employee Employee Signature Name
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