Contents. 33 To-Do/Checklist. 39 Family Resources. 43 Emergency & Crisis Information

Transcription

1 Move-In Guide

2 Contents 3 Welcome 6 Residence Halls & Apartments 7 Move-In Tips & Information 9...Preparing for your move to UNF 11...Room Condition Form (RCF) 13...Tips 15 Resident Resources 17...Internet 19...Keys 21...Laundry 24...Mailing Address 25...Maintenance Request 25...Osprey Connector 27...Parking 29...Resident Handbook 31...Television 33 To-Do/Checklist 33...What NOT To Bring 35...What TO Bring 39 Family Resources 43 Emergency & Crisis Information

3 W E L C O M E! We Are We are so glad to have you! In this guide we have created for you, you will find helpful move-in information to aid you in having your best UNF experience. Always Here To Help! 3

4 Residence Halls & Apartments Osprey Cove Osprey Hall Osprey Crossings Osprey Landing Osprey Village Osprey Fountains The Flats at UNF 6

5 Move-In Tips & Information Recycling Housing provides recycling containers in each room. These recycling containers are considered a piece of furniture and should remain in your room upon check out. Recycling can be taken to any of our conveniently located recycling carts located in each parking lot near your Residence Hall. Osprey Fountains recycling can be taken to any of our conveniently located trash rooms across from the elevators on each floor. Please be careful not to put any materials into the recycling bins or carts that are not listed as recyclable. This could cause an entire container intended to be recycled to be disposed of as trash by the collecting vendor. A list of items that UNF recycles is pictured on the bins. 7

6 Preparing for Your Move to UNF Arrive during your requested time or later Follow parking guidelines - you will see UPD and signage directions Students have to have their UNF photo ID to check in Dress appropriately - it will be very hot, humid, and likely to rain. Be prepared. Keep hydrated. Be patient - over 3600 students and their families will be checking in Bring a dolly/cart to help transport items. 9

7 Your Room Condition Form (RCF) In your you received information about completing your detailed instructions on how to complete your Room Condition Form (RCF) upon move-in. Please note the Room Condition Form will not be visible in myhousing until the specified date which is the official start of your housing contract. You will have two weeks to complete this form to avoid being charged for damages at move-out. 11

8 Make sure you identify that you are cleared for move-in. Students not cleared for move-in will need to visit the Department of Housing and Residence Life in Building 14B upon your arrival to campus. Do not go to your move-in location if you are not cleared. Students cleared for move-in can report directly to the location specified on the UNF Housing website as your move-in location. Only cars that are unloading items will be permitted in the lots closest to housing. This impacts parking in all Housing specific lots during the move-in period. ALL guests assisting with move-in as well as cars that have been unloaded will need to park outside of the housing lots. Preparing for Your Move to UNF Do NOT arrive early. You will only be able to move-in during your scheduled time or any time after. 13 You need to have your Osprey1Card as your form of photo identification in order to move-in. Pay close attention to communications. Any last minute assignment changes and account issues will be communicated to you directly by . There are a limited number of moving carts available during move-in. It is suggested that you bring a dolly or hand truck to assist. There will also be volunteers available to assist during the move-in process. You will be able to recognize these volunteers by their Movers and Groovers highlighter yellow tank tops or lime-green t-shirts.

9 Resident Resources Bikes Bike racks are available at the parameters of residential communities. Heating and Cooling OSPREY COVE, HALL, LANDING, AND CROSSINGS The A/C unit will operate when the outside air temperature reaches 60 degrees or higher. The heat will operate when the outside air temperature is 53 degrees or cooler. When the outside air temperature between 53 and 60 degrees the unit is in transition from heating to cooling. Neither hot air nor cool air will blow between these temperatures. OSPREY FOUNTAINS Each Osprey Fountains suite has a thermostat that controls the heating and cooling for the suite. During seasonal change, residents may switch their thermostats from cooling to heating for comfort. OSPREY VILLAGE Each Osprey Village apartment has an independent unit. A/C and heat will come on when the thermostat is adjusted. 15

10 SafeConnect Internet Use a Secure Wireless Network Not Guest When using a wireless connection, it is highly recommended you choose a network that has the word secure in its name. The secure wireless networks provide access to more UNF resources and they encrypt the data (provides better security). The secure wireless networks require you to login using your UNF ID and password. The guest network requires no login and only provides access to the Internet and Internet-facing services. The guest network is designed for use by campus visitors (not affiliated with UNF). 1. After establishing an Internet connection and when you open a web browser, you will be asked to install SafeConnect. 2. It will check for the following: anti-virus and anti-spyware software installed and up to date Automatic operating system updates are enabled No Peer to Peer software/services running No router connected 3. When the requirements are met, access to UNF s network is permitted. For more details see Internet.aspx 17

11 Keys Key access are assigned to each resident which grants them entry to authorized areas. Osprey Cove, Hall, Crossings, Landing, Village and Fountains Red Light: Access denied. Please visit the Housing Office with your card. Residents of the Cove, Hall, Crossings, Landing, Village and Fountains: Your UNF ID card serves as your key to your room and is ready to use in the community lounges, laundry room, and kitchens. Your door automatically locks so be sure to bring your keys with you when you exit your room. The Flats at UNF Red Light: Access denied. Please visit the Flats Front Office with your key. Green & Red Alternating: Low Battery. Submit a maintenance request or report it to the Flats Office at (904) If your key is lost or stolen, report it immediately to the Housing & Residence Life office or Welcome Desk at (904) or (904)

12 Laundry There are laundry facilities located in each building of Cove, Crossings, Hall, and Landing areas. In the Fountains, laundry facilities can be found on each floor of each tower in the knuckle, before the house hallways. In the Village, laundry facilities can be found in the Osprey Clubhouse. These machines are high efficiency that take packs, liquid or dry detergents. You may use quarters at $1.25 per wash and $1.00 per dry. You must provide your own detergent or dryer sheets. You also have the option to utilize your UNF ID Osprey1Card with Ozzie Bucks to pay for your laundry as well. Please go to for further details on how to add value to your Osprey1Card. UNF also utilizes the LaundryView Monitoring System where residents can monitor their loads and set text reminders when loads of laundry have been completed. Residents can also submit work orders through this system. Please visit for more details on this service. 22

13 Mailing Address Housing and Residence Life will assign each resident a Housing Box (HB) upon arrival on campus. The mailing address for residents of Osprey Hall, Osprey Landing, Osprey Cove, Osprey Crossings and Osprey Village is: RESIDENT NAME UNF Drive, #(HB) Jacksonville, FL The mailing address for Osprey Fountains residents is: RESIDENT NAME UNF Drive, #(HB) Jacksonville, FL The mailing address for The Flats at UNF residents is: RESIDENT NAME 4850 First Coast Tech Parkway APT (#) Jacksonville FL (Please note that mail sent to The Flats at UNF is delivered directly by the USPS.) 24

14 Maintenance Request Please use this convenient, online system to submit all of your NON EMERGENCY maintenance requests. Packages You will receive an to your UNF address that states Package available for pick up when a package arrives for you. If you have an EMERGENCY request, please call the help desk at (904) If you are familiar with submitting online maintenance requests, you may submit your work order now. See additional details at Every effort is made to efficiently notify each student that a package is available for pick-up as quickly as possible. Please note: While a package carrier may guarantee overnight delivery or next day delivery or delivery by a specific date, Housing and Residence Life only receives packages from carrier and notifies students of they have a package to pick-up each Monday Friday that the University is open. The locations and times for package pick-up are: Osprey Connector The UNF Osprey Connector is the university s shuttle system, which provides convenient transportation around campus and to the St. Johns Town Center when UNF classes are in session. This service is available to students, faculty and staff, and campus visitors. Take advantage of this opportunity, it is fast, safe, clean and free! For the fall schedule, please visit Fountains - M-F 8a-5p Flats at UNF - open 24 hours a day All other residential locations - open 24 a day 25

15 Parking University surface and garage lots, including those located around all housing areas are maintained and controlled by UNF Parking and Transportation Services. Cars parked in a surface or garage lot owned by the University must have a valid UNF parking permit. The Department of Housing and Residence Life assumes no responsibility for damages or loss occurred for any car parked around housing. Damages should be reported to University Police (904) immediately. At no time should any cars be parked on the grass or sidewalks in the residential community. Moving/storage pods, boats or other recreational vehicles may not be parked in University lots. Additional information on parking, including how to purchase the appropriate permit can be found by visiting UNF Parking and Transportation Services in person or online. 27

16 Resident Handbook See our housing website for details at Residence Life > Living Well > Resident Handbook Roommate Tips Save yourself from misunderstandings on room expectations during the year. It is important to be able to communicate effectively in order to get the best results out of any situation. Here are some tips to get you and your roommate started off on the right foot: COMPLETE the Roommate Agreement Form during the 1st week. For Apartment-Style Suites: For all other rooms: Get a copy from our housing website (under Residence Life ) or through your RA. Sit down with your roommate(s) to discuss the topics on the form and come to a mutual agreement. Your RA will schedule a time to sit down with you and your roommates to discuss the topics. Ask the RA to meet with you and your roommate(s) to discuss the concern(s). The RA will help you and your roommate(s) to mediate or offer other resources that are available in Housing. 29

17 Television Service - Satellite Television Residents may bring their own TVs for use in their rooms. Digital cable service is provided in every room and apartment, but requires a digital cable-ready TV with a QAM tuner (and/or an analog TV with a digital-to-analog converter box) as well as a coax cable. Only digital TVs will work with UNF s television service. Most television set-up and/or channel search functions are accessible via the television s main menu function. Using your TV s remote control, you will need to perform channel auto discovery to select channels available. For more information see: unf.edu/housing/resources/satellite_tv.aspx. 31

18 To-Do/Checklist What NOT To Bring Items NOT Permitted in Residences Space Heaters Deep Fryers, Electric Skillets, Oil Popcorn Popper ( no open coils) Gas Grills Hot Plates Power Strips without built-in Circuit Breakers Ceiling Fans or Track Lighting Lava Lamps Amplified instruments (must be played in University provided practice rooms) Nails/Hooks Candles (including all decorative candles with or without wicks, incense, oil lamps or any item that produces an open flame) Double sided tape Flammable Items (gasoline, turpentine, wood stains, charcoal, lighter fluid, etc) Alcohol and other drug related items (including cans, bottles, empty or full, posters, light boxes) Fabric, metal, paper or other wall hangings that cover over 30% of any wall Hookahs and Water Pipes (they are considered drug paraphernalia) Illegal Drugs Indo Board(s) Free Weights Pets (fish in a 10 gallon tank are permitted) Large Personal Furniture Paint (Housing and Residence Life determines if a room is to be painted) Drapes and Tapestries (they do not meet state fire code requirements) Refrigerator larger than 4.5 C/Ft Wireless Routers (these devices interfere with the campus wire less network) Halogen Lamps (including torchiere floor lamps) Extension Cords Electric Blankets Electric signs Stolen Road or Traffic signs (including traffic cones and flashing lights) Dart Board Lofts/Cinder Blocks (bed is adjustable) Weapons of any kind (including decorative items, knives, martial arts items, paintball guns, air guns, bb guns, bow and arrows, swords) Explosives (including firecrackers) 34

19 What To Bring Electronics Tablet/Laptop/Computer ipod/mp3 player/earbuds/headphones Camera and SD memory card External Hardrives and Flash Drives Alarm Clock Refrigerator (max 4.5 cu/ft) (Limit 1 per student) Cell Phone and charger Television Microwave (max 1200 watt) (Limit 1 per student) Standard Ethernet Cable Personal Computer Printer/Printer ink/ Printing Paper Cleaning Supplies Personal Vacuum Cleaner/Swiffer/Broom with dustpan Laundry Detergent Trash Bags Cleaning Supplies and Rags Dish Soap Shower Curtain & Curtain Rod Rings 35 Personal Items Soap/Body Wash Shampoo & Conditioner Toilet Paper/Tissues Hair Dryer/Flat Iron Aspirin, Band-Aids, etc. Laundry Bag/Basket Throw Rug or Carpet Flashlight and Batteries Sports Equipment Umbrella Posters Bike and Lock Iron Personal Hygiene Items (pads,tampons etc) Shaving Cream/Deodorant/ Lotion Backpack or Tote Bag Sunscreen/Beach Towel/ Sunglasses Sewing Kit Brush/Comb Bath Towels and Face Cloths Nail Clippers/Nail File Eyeglasses/Contacts Cleaner(s) and Case(s) Toothbrush,Toothpaste and Dental Floss Shower Caddie/Shower Shoes Thermometer Personal Medications Drivers License, Car Registration & Insurance Copy of Social Security Card Copy of Birth Certificate Medical & Dental Insurance Card or Number Student Osprey 1card/Debit or Credit Card/ATM Card Key Ring Linens Mattress Pad Sheets (all beds are 80 inch twin, except Osprey Village which are standard twin beds) Bedspread Pillow and Pillowcases Blanket(s)

20 What To Bring (Continued) School Supplies Stapler with Staples Tape Notebook paper/notebooks Post-it Notes Pencil Sharpener Pencils/Pen/Highlighter Rubberbands, Paper clips, etc. Scissors File Folders for important papers Cooking Microwave (max 1200 watt) Limit 1 per student Mugs and/or Glasses Salt and Pepper Shakers/Seasonings Plastic Bowls Foreman & Toaster Ovens* Oven Mitt Refrigerator (max 4.5 cu/ft) Limit 1 per student Silverware Can and Bottle Opener Coffee Pot with Automatic Shut-Off *Common area use only

21 Family Resources Health Promotion A great resource to learn more about being a Healthy Osprey. From information about alcohol, tobacco, and other substance use and abuse to nutrition, sexual health and stress relief, this department can help you stay or become healthier and set a few healthy goals. healthpromotion Hotels Local hotels close to campus see our campus visitor website at Shopping Options The closest grocery store is Publix ( which is open Monday-Sunday 7AM-10PM, daily. There are two close locations: one at St. John s Town Center and another location on the corner of Kernan and Beach. There are numerous restaurants and specialty shops in St. John s Town Center. Visit the website ( for a complete listing. Just off of the I-295 exit outside of campus. Target ( is another option for purchasing groceries and household items. The closest location is at St. Johns Town Center. Parent Association This is a great resource for parents and guardians of UNF students. There are links to all areas of academic and campus life including Parents Associationcalendar, Family Handbook, and much more. Wal-Mart ( Supercenter #1172 is located at Beach Blvd., Jacksonville, FL 32224, (904) , approximately.52 miles from campus. Open 24 hours, daily. 40

22 Shopping Options (Continued) Staples ( is an option for purchasing school supplies. The closest location is River Marsh Drive, Jacksonville, FL If you do not feel well and need advice on health issues such as running a fever, congestion, or injuries, please call the Student Health phone line at (904) You will be connected to the service. Please have your N# available. Home Depot ( is located at 855 Lane Ave South, Jacksonville, FL 32205, (904) Lowe s ( is located at Atlantic Blvd. Jacksonville, FL 32225, (904) Student Health Services Student Health Services is available to student as part of their student health fees. If your student becomes sick, this is the place to go, and the website serves as a great resource. SHS has an after-hours Nurse Triage Line available to all students Mon. - Fri. 5 p.m to 8am, 24 hours a day on weekends and holidays! 41

23 Emergency & Crisis Information Safety Around Campus If you ever feel unsafe or have an emergency and need help around campus, locate one of the blue emergency boxes placed throughout the UNF campus and push the button; UPD will respond. For additional information regarding emergency, crisis and safety please take a look at the procedures tab under your residence hall located on the Housing and Residence Life webpage or visit UNF s UPD website at Severe Weather Severe weather includes thunderstorms, high winds, tornadoes and hurricanes. A weather watch indicates the possibility of severe weather. When a warning is issued, this means severe weather is likely and has been sighted in the local area. If the UNF Crisis Management Team decides to evacuate a residence hall(s), the director of Housing and Residence Life is responsible for notification of evacuation to campus residents. Campus residents who have special needs and/or need transportation to designated shelters will be assisted by Housing and Residence Life staff. Housing and Residence Life staff will notify residents in the safest and fastest way possible as outlined under the communications section. Relatives of campus residents are not notified by the Central Housing Office. It is the responsibility of campus residents to notify relatives when it is possible and appropriate. Fire & Facility Evacuation Each housing area is equipped with a fire alarm system that is regularly inspected. Smoke detectors are located in every room. Scheduled fire drills are conducted once a semester. In case of smoke or fire, the alarm will activate and resident-s must evacuate the building. 44

24 At the start of each semester/term, Housing and Residence Life educates students about fire alarm procedures by conducting fire drills. At least once during the first week of each term, a Fire Drill for each building occupied by residents is scheduled. All reports of drills, false alarms and actual fire situations are available for review by the Fire Marshall during periodic inspections. Fire Situation: If an individual discovers a fire in the building, that person should immediately pull the closest fire alarm If you hear or see the alarm in the building, you should walk to the closest emergency exit and exit the building Only use the stairwells, not the elevators, to exit the building Keep a safe distance from the building (i.e., across the street and away from traffic) Do not re-enter the building until a building supervisor (marked by an orange vest) or UPD has given the all clear 45 If you somehow become trapped somewhere in the building and cannot make it to an exit, please follow the following procedures: If you are in your room, open your window, remove the screen (if applicable) and hold a towel or sheet outside of the window to notify personnel that you are in that room If you are unable to make it to your room, try to find the nearest emergency exit If you have the ability, call 911 to let them know your location If you know of someone else who is trapped in the building, notify a housing and residence life staff member or emergency personnel immediately If you have any questions regarding any of these procedures, please contact the Department of Housing & Residence Life at (904) Fire Exit Maps Osprey Cove Osprey Hall Osprey Crossings Osprey Landing Osprey Village Osprey Fountains The Flats at UNF

25 The Department of Housing and Residence Life is located in Building 14B in the core of the UNF campus. We are open Monday through Friday, from 8 a.m. to 5 p.m. 1 UNF Drive Building 14b Jacksonville, FL (904) (904) Fax housing@unf.edu