Summary of Repairs and Deficiencies

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1 Summary of s and Deficiencies Organization Building: Station #1 178 Safety & Compliance Inspections and Certifications Sprinkler System Certifications This building is sprinkled but no inspection/ certification documents were available Insure Sprinkler system is jurisdictionally compliant. 179 Safety & Compliance HAZMAT Flammable Storage There are flammable materials stored under and on the work bench in the maintenance shop and on the first floor of the training tower. These material should be stored in an approved flammable storage locker. Store all flammables in an approved flammable storage locker. 180 Safety & Compliance EPA Air Permit (Generator) No air permit was available for the stationary generator on the NE side of the building. Insure jurisdictional compliance. 183 Building Envelope Roof Roof Cover Roof is flat tar and gravel. Many leaks were apparent in the 2nd floor office area. Flat roofing (1/4" per foot slope) has a nominal life expectancy of 20 years. Roof appears to be near end of life. Replacement should be considered. Consider replacing approximately 5500 square feet of tar and gravel roofing in the next two to three years. 184 Building Envelope Doors Rollup Door There are three 12'x14' rollup truck bay doors with automatic openers in the station and one in the maintenance building. Auto reversing safety devices were operational in the apparatus bay. The auto reversing safety device on maintenance building rollup door were not operational. the auto-reversing device on the maintenance shop roll door. No other issues noted. 190 Building Envelope Finishes & Coatings Paint There is a considerable amount of siding and trim on the facility. Much of the painted surface is displaying chalking indicating that the paint is breaking down. It is recommended that the siding, trim and eves be re-painted within the next 4-5 years. Prep and repaint approximately 6000 square feet of siding, 1000 square feet of under eves and 1000 lineal feet of 6" fascia trim. Page 1 of 14

2 Summary of s and Deficiencies Organization 191 Building Envelope Deck/Stair/Rail Stairs There is an external set of metal stairs on the west side of the training tower. Additionally, there is a small set of stairs leading from the south side of the tower to the roof. Sound but need re-painting in the next 4-5 years. Repaint exterior stairs on west and south sides of training tower. 193 Roads, Lots & Grounds Parking Lots & Pads Paving Asphalt apron at street is breaking down from weight of engines. It looks like this was repaired not long ago. It is likely the City's responsibility as opposed to the MPFPD. Negotiate with the City to provide a more permanent fix. 194 Roads, Lots & Grounds Parking Lots & Pads Paving There is a section of asphalt on the East side of the building that is settling and should be repaired before it causes additional damage. 8'x8' section of asphalt on East end of the building. 195 Roads, Lots & Grounds Parking Lots & Pads Paving Asphalt on East end of the building should be slurry sealed in the next two to three years. Slurry seal approximately 1000 sf of asphalt. 196 Interior Shell & Finish General Walls, doors, ceiling The residence area and first and second floor office areas are stick framed with painted gypboard or L/P. An expected amount of ware and tare was evident. Doors are wood in metal or wood frames and were rated where appropriate. A combination of hard lid and T-Bar ceiling through out. Many stained ceiling tiles on the 2nd floor. Sections of the training tower are not sheet rocked. Some paint touchup could be done but generally in good condition. Replace several stained T-Bar ceiling tiles on the second floor. 197 Interior Shell & Finish Flooring General A combination of flooring exists in the building. Sheet vinyl in the kitchen and first floor hallway. Ceramic tile in the restrooms. Utility cores and apparatus room are concrete. Dorm rooms and offices on the first floor are roll carpet. Roll goods showing some ware in traffic lanes. Carpet tile is prevalent on the second floor with some sheet vinyl in the break room. Carpet tile is in good condition. The sheet vinyl in the kitchen is delaminating and should be considered for replacement. Replace approximately 39sy of sheet vinyl in the kitchen area. 198 Mechanical HVAC Gas Pack There are six Carrier gas pack units on the station roof and one on the roof of the maintenance building. All but the unit serving the Micro Wave room have exceeded their normal life expectancy and should be replaced. Replace 3ea 2 ton, 2ea 4 ton and 1ea 5 ton Gas Pack units. Page 2 of 14

3 Summary of s and Deficiencies Organization 199 Electrical Power Panel, Main Switchboard The building is served by an ITE 400A, 120/240v, 3P, 4W commercial switchboard on the East end of the building. 200 Electrical Power Panel, Sub Five sub panels were identified. Laser scan indicated no hot spots at any breakers. Not all panel schedules were current. 201 Electrical Generation Generator There is an 125Kva Kohler stationary generator on the East side of the building. It was unclear if there is a periodic exercise or maintenance program in place. Insure that there is a periodic exercise program in place and that a log is kept. Insure that a maintenance contract is in place to insure system performance in an outage. 202 Electrical Lighting Interior Interior lighting is primarily T8 or compact fluorescent. There is some specialty incandescent lighting. There were several fixtures in the apparatus bay that were missing lamps. Replace missing lamps in the apparatus bay. No other issues noted. 203 Mechanical HVAC A/C When inspected, the server room was very warm. Laser scan of equipment in the room showed servers were running at 85 to 90 degrees F. It is recommended that a dedicated mini-split A/C unit be installed to cool the heat load in this room. Install a 2 ton mini-split to serve the computer room. 205 Fire Life Safety Detection Panel, Main Fire There is no formal detection system in the building. There are discrete smoke alarms in the residence area. A local alarm is connected to flow. Insure existing smoke alarms function as designed. 206 Fire Life Safety Protection Sprinkler System The building is sprinkled. A monitored 4", dual zone riser with flow detection is on the East end of the building. Inspection/ certification is due 3/12. Insure the system meets jurisdictional requirements. Building: Station #2 Page 3 of 14

4 Summary of s and Deficiencies Organization 48 Safety & Compliance Safety Related Exposed Wiring Emergency light in residence hallway is open and wiring exposed. Replace cover. 51 Building Envelope Doors Man Door Exterior man doors are solid core wood. Several are delaminating from water damage and need to be replaced. Replace 1ea 36"x80", 1ea 30"x80', 1ea 36"x80" w/ 2'x3' lite doors & jambs with steel units. 52 Building Envelope Glazing Windows Windows are OEM single glaze, mill finish aluminum units. They should be replaced with dual glazed, low E units. Replace 5ea 16"x72", 2ea 36"x36", 3ea 36"x60", 1ea 48"x72" windows with dual glazed, low E units. Includes caulking. 53 Building Envelope Finishes & Coatings Paint Fascia, equipment screen and doors need to be re-painted. Repaint approximately 300 square feet of 2x10 fascia, 700 square feet of roof top equipment screen (both sides) and 6ea man doors (approx 120 square feet). 54 Building Envelope Finishes & Coatings Caulking Caulking around doors and windows has broken down an should be replaced. Replace approximately 350 lineal feet of caulking. 55 Interior Shell & Finish General Walls, doors, ceiling Walls, doors and ceilings are lath and plaster or gypsum board and minor amount of ware and tare. Some touch up is appropriate. Minor touch up as needed. 56 Interior Shell & Finish Finishes & Coatings Paint Painted surfaces show some ware and tare. Paint touch up as needed. 57 Mechanical HVAC Gas Pack There is a single, 4 ton gas pack package unit on the roof. It was installed in 1995 and has exceeded its nominal life expectancy. It should be considered for replacement. Replace 4 ton gas pack with current and efficient technology Page 4 of 14

5 Summary of s and Deficiencies Organization 58 Electrical Power Panel, Main 200A, 120/240v, 1Ph residential service serves the facility. No issues were noted with this system. 59 Electrical Power Panel, Sub There is an 8 circuit, 100A, 120/240v, 1Ph sub panel and manual SPDT switch that serves as load distribution and transfer switch for emergency power. Generator connection point is below the switch. 60 Electrical Lighting Interior Lighting is primarily by T8 and compact fluorescent. The emergency light in the residence hallway needs to have it's cover replaced to cover exposed wiring. Safety. Replace cover on emergency light. No other issues noted with lighting. 62 Electrical Power Panel, Sub Power distribution is through a 40 circuit sub panel. This panel likely dates to original construction. Breakers and parts for this panel may be difficult to find. Consider replacing it with current technology. Panel schedule is not current. Replace sub panel. Update panel schedule. No other issues noted. 63 Electrical Lighting Exterior Fixtures Exterior light consists of 6ea HPS fixtures. They functioned as designed. Consider replacing them with compact fluorescent units to take advantage of energy savings. Replace 6ea HPS fixtures with compact fluorescent. No other issues noted. 64 Electrical Generation Generator A portable, 5Kw gasoline generator serves as emergency backup power in an outage. Unit appears to be only a few years old. No records of service or exercising frequency were available. Service connection, distribution sub panel and manual transfer switch are located in the apparatus room. Insure maintenance and exercising of the unit is documented. No other issues noted or reported. 65 Safety & Compliance HAZMAT Flammable Storage Fuel for the emergency generator should be stored in a flammable storage cabinet. Move fuel to flammable storage locker. 68 Fire Life Safety Detection Detector, Smoke There is no formal fire detection system in the building. There are discrete smoke alarms (some inoperative) in the residence areas. Insure existing smoke alarms function as designed. Page 5 of 14

6 Summary of s and Deficiencies Organization 71 Interior Shell & Finish Flooring General Building: Station #3 Flooring consists of three types; carpet, ceramic tile and concrete. Tile and concrete OK. Carpet shows ware but is serviceable. It should be considered for replacement in 3-5 years. Replace approximately 50 square yards of glue down roll carpet. 72 Safety & Compliance Inspections and Certifications Sprinkler System Certifications Building is sprinkled but no current inspection records were available. Insure that jurisdictionally required inspections/ certifications are kept current. 74 Safety & Compliance EPA Air Permit (Generator) There is a stationary diesel generator on site but no air permit was available. Insure jurisdictional compliance. 85 Building Envelope Finishes & Coatings Caulking Caulking around roughly 1/3 of the windows is shrinking and separating from the surrounding trim. This will allow water incursion behind the siding. Although minor at present, the caulking will continue to degrade creating a bigger problem. the caulking before it becomes a bigger problem. 87 Mechanical HVAC Furnace There are two 85 mbu natural gas fired furnaces in the attic. There appears to be a maintenance agreement in place to service the building's mechanical equipment. These units are fourteen years old. Nominal life expectancy for this equipment is eighteen years. It is recommended that they be replaced within five years. Replace two each furnaces within five years. Insure units are periodically maintained. No other issues noted. 88 Electrical Power Panel, Main 200A, 120/240v, 1Ph residential meter panel serves the facility. No issues were noted with this system. 91 Electrical Generation Generator A 15Kw diesel generator with integral fuel tank serves in the event of power outages. An ATS switches from utility to generator power. An automatic exercise program is in place to run the unit on a regular basis. Uncertain if there is a maintenance contract on this equipment. Insure a maintenance contract is in place. No other issues to report. Page 6 of 14

7 Summary of s and Deficiencies Organization 92 Plumbing Domestic Hot Water Water Heater There is a 50 gallon, natural gas fired residential water heater in the attic. It was leaking at the time of this inspection. It is assumed that he tank has failed. Replace the water heater. 94 Fire Life Safety Detection Detector, Smoke There is no formal fire detection system in the building. There are hard wired smoke detectors in each of the dorm rooms. There is a local alarm connected to a flow switch on the sprinkler riser. There are fire damper & controls on the supply side of the furnace ducting. No inspection reports were available at the time of this inspection. Insure jurisdictional compliance. No other problems observed. 96 Fire Life Safety Protection Sprinkler System The building is sprinkled. 2.5" service to the system. Local alarm attached to flow switch. No inspection reports available at the time of this inspection. Insure jurisdictional compliance. No other problems observed. 109 Interior Shell & Finish Flooring General Building: Station #4 Flooring consists of four types, carpet, concrete, ceramic tile and sheet vinyl. The concrete and tile are in good condition. Carpet shows minor ware. Sheet vinyl is delaminating from the slab. This condition was noted in several areas indicating moisture is penetrating the slab and breaking down the adhesive. Remove and replace approximately 555 square feet of resilient sheet vinyl flooring. Adequately prep and seal the slab before installation. 24 Safety & Compliance ADA Restrooms The building and restrooms are wheelchair accessible. Restrooms are partially compliant. Showers are not accessible. Consider modifying the showers to accommodate wheelchair access. 36 Mechanical HVAC Gas Pack There are two, three ton gas pack units located on the roof. These units were installed in External ducting. Although they appear to be well maintained, they are old technology and past their nominal life expectancy of 15 years. It is recommended that two each three ton gas pack units be replaced. 37 Electrical Power Panel, Main Residential 120/240v, 200A, 1Ph service. No problems were found with this system. Page 7 of 14

8 Summary of s and Deficiencies Organization 38 Electrical Power Panel, Sub There is a 12 circuit, 200A, 120/240v, 1Ph sub panel and manual SPDT knife switch that serves as load distribution and transfer switch for emergency power. Generator connection point is below the switch. 39 Electrical Power Panel, Sub There is a 225A sub panel located in the kitchen. Sufficient spares. Panel schedule not current. It is recommended that electrical panels be cleaned and connections scanned and torqued every three to five years. Update panel schedule. No other issues. 43 Fire Life Safety Protection Sprinkler System The residence and a portion of the apparatus room is sprinkled. Fire riser on South side of the building. A local alarm sounds on flow. No inspection reports or system certifications were available. Perform all jurisdictionally required system inspections/ certifications. No other issues noted. 45 Roads, Lots & Grounds Parking Lots & Pads Paving The concrete pad on the North and West sides of the building are breaking down and should be replaced with new, 3500psi, reinforced, 4" pad. Remove 4200 square feet of damaged concrete pad and replace with new. 69 Fire Life Safety Detection Detector, Smoke There is no formal fire detection in the building. There are discrete smoke detectors (some inoperative) in the residence. Insure all smoke detectors operate as designed. No other issues noted. Building: Station #5 97 Safety & Compliance Inspections and Certifications Sprinkler System Certifications Building is sprinkled but no current inspection records were available. Insure jurisdictional compliance. 99 Safety & Compliance EPA Air Permit (Generator) There is a stationary diesel generator on site but no air permit was available. Insure jurisdictional compliance. Page 8 of 14

9 Summary of s and Deficiencies Organization 106 Building Envelope Finishes & Coatings Caulking Caulking around windows has failed and will allow water incursion behind the siding. The caulking should be replaced. Caulking has a nominal life expectancy of seven to ten years. Replace approximately 385 lineal feet of acrylic latex caulking. 107 Interior Shell & Finish General Walls, doors, ceiling Walls and ceilings are painted drywall throughout. Expected ware and tare. Ceiling of apparatus room is faced with 12"x12" acoustic tiles. Approximately 14 of these tiles are delaminating from their sub-strata and creating a hazard. Re-glue delaminating tiles. Check other tiles for additional delaminating. 111 Mechanical HVAC A/C There are two 3.5 ton A/C units located at the rear of the property. Installed in 1998, these units are fourteen years old. Nominal life expectancy is fifteen years. These units don't appear to have been well maintained over their life. Recommend they be replaced with new, energy efficient units. Replace two each 3.5 ton A/C units within the next two years. Insure proper, periodic maintenance is being performed. 112 Mechanical HVAC Furnace There are two 85 mbu natural gas fired furnaces in the attic space. These units are 14 years old. Nominal life expectancy is 18 years. It is recommended that these units be replaced in four to five years. Replace two each 85 mbu natural gas furnaces. 113 Electrical Power Panel, Main 200A, 120/240v, 1Ph residential meter panel serves the facility. No issues were noted with this system. 114 Electrical Power Panel, Sub A 54 circuit, 225A, 120/240v, 1Ph sub panel is located in the generator room. 116 Electrical Generation Generator A 15Kw diesel generator with integral fuel tank serves in the event of power outages. An ATS switches from utility to generator power. An automatic exercise program is in place to run the unit on a regular basis. Uncertain if there is a maintenance contract on this equipment. Insure a maintenance contract is in place. No other issues to report. Page 9 of 14

10 Summary of s and Deficiencies Organization 119 Fire Life Safety Detection Detector, Smoke There is no formal fire detection system in the building. There are hard wired smoke detectors in each of the dorm rooms. There is a local alarm connected to a flow switch on the sprinkler riser. There are fire dampers & controls on the supply side of the furnace ducting. No inspection reports were available at the time of this inspection Insure jurisdictional compliance. No other issues noted. 120 Fire Life Safety Protection Sprinkler System This building is sprinkled. 2.5" service to the system. Local alarm connected to flow switch. No inspection reports available at the time of inspection. Insure jurisdictional compliance. No other issues noted. Building: Station #6 2 Fire Life Safety Protection Sprinkler System There is no sprinkler system in the building. If the building were to remain in use, a sprinkler system should be retrofitted. 3 Safety & Compliance ADA Restrooms The building and restroom are wheelchair accessible. The restroom is partially compliant. Wrap sink drain. 5 Building Envelope Walls Brick Wall structure is partially constructed of clay fired brick. Seismic upgrades were performed in Construction appears sound. Pointing is ok. The balance of the exterior is stick framed and faced with drop lap siding. The equipment screen on the roof has areas of dry rot and should be repaired Replace approximately 100 square feet of 1x8 drop lap siding on equipment screen. Paint screen of approximately 315 square feet. No other issues to report. 11 Building Envelope Glazing Windows Windows are mostly single pane. They should be replaced with high efficiency units. Replace windows as follows: 2ea 3'x3', 5ea 18"x5', 1ea 3'x6', 3ea 2'x2', 3ea 5'x6' Page 10 of 14

11 Summary of s and Deficiencies Organization 12 Building Envelope Finishes & Coatings Caulking Caulking has broken down around windows & doors. Re-caulk around windows & doors (approximately 300 lf) 15 Mechanical HVAC Gas Pack There is a single, four ton Carrier gas pack unit with external ducting on the roof. This system was installed in Nominal life expectancy is 15 years. With advances in technology, it is recommended that this unit be replaced. Replace 4 ton roof mount gas pack 22 Fire Life Safety Detection Detector, Smoke There is no formal fire detection system in the building. Discrete smoke detectors (some inoperative) are installed in the residence. Insure smoke detectors operate as designed. No other issues observed. 23 Interior Shell & Finish Flooring General Building: Station #77 Three basic flooring materials are used throughout the building. Carpeting throughout the residence dorm and day room, sheet vinyl in the kitchen, ceramic tile in the bathrooms and concrete in the apparatus and utility rooms. Carpeting is in fair to good condition, the sheet vinyl is showing ware and will likely need replacement within five years. Consider replacement of approximately 35 square yards of sheet vinyl within five years. 123 Fire Life Safety Detection Detector, Smoke There is no formal fire detection system in the building. There are hard wired smoke detectors in each of the dorm rooms. There is a local alarm connected to a flow switch on the sprinkler riser. There are fire dampers & controls on the supply side of the furnace ducting. No inspection reports were available at the time of this inspection Insure jurisdictional compliance. No other issues noted. 127 Safety & Compliance Inspections and Certifications Sprinkler System Certifications No sprinkler system inspection reports or certifications were available at the time of this inspection. Insure jurisdictional compliance. 128 Safety & Compliance EPA Air Permit (Generator) No air permit for the stationary generator and fuel storage was available at the time of this inspection. Insure jurisdictional compliance. No other issues noted. Page 11 of 14

12 Summary of s and Deficiencies Organization 138 Mechanical HVAC A/C There are two A/C units located on an equipment pad on the north side of the building. One four ton and one three ton. These units were installed in Although past their nominal life expectancy of fifteen years these units appear to be well maintained and may run for several more years. It is recommended however that they be replaced in the next two years to take advantage of newer technology. Replace one four ton and one 3.5 ton A/C unit. 139 Mechanical HVAC Furnace There are two 85 mbu natural gas fired furnaces located in the attic. Nominal life expectancy for these units is 18 years. These units should be replaced with high efficiency units. Replace 2 ea 85mbh natural gas fired furnaces. Insure units are periodically maintained. No other issues noted. 140 Electrical Power Panel, Main Main power if is fed through a 400A, 120/240v, 1Ph commercial switchboard. This equipment was inaccessible due to shrubbery growing up around it. Trim back the shrubs so unit is accessible. It is recommended that electrical panels be cleaned and connections torqued every three to five years. No other issues noted. 141 Electrical Power Panel, Sub Two 42 circuit sub panels located in the generator room serve the building. 143 Electrical Generation Generator A 15Kw diesel generator with integral fuel tank serves in the event of power failure. An ATS switches from utility to generator power. An automatic exercise program is in place to run the unit on a regular basis. Units were clean but last inspection posted was 1/11. The last posted service date for the ATS was Uncertain if a service contract is in place for this equipment. Insure these critical units are getting the recommended periodic maintenance. No other issues. 148 Fire Life Safety Protection Sprinkler System The building is sprinkled. 2.5" service to the system. Local alarm connected to flow switch. No inspection reports available at the time of the inspection. Insure jurisdictional compliance. No other issues noted. Building: Admin Page 12 of 14

13 Summary of s and Deficiencies Organization 149 Safety & Compliance Inspections and Certifications Detection System Certifications 3 year system certification and remote monitoring contract will expire in October of Last semi-annual inspection reports for protection and detection systems were completed in April Insure jurisdictional compliance is current. 150 Safety & Compliance EPA Air Permit (Generator) A current EPA air permit was not available at the time of the inspection. Insure jurisdictional compliance is current. 155 Building Envelope Roof Gutters The down spout at the SE corner of the building has split from the gutter and leaking badly. damaged down spout. 165 Mechanical Engineering Study Engineering Ten separate, single zone heat pumps with individual fan coil units serve this 5800 square foot building. The second floor, particularly at the top of the stairs is uncomfortably warm while the first floor feels relatively comfortable. Attempts to balance the multiple zones has been ineffective. It is recommended that a mechanical engineering firm or design/build contractor be engaged to review the situation and recommend a cost effective solution. Engage a mechanical engineering firm to review the existing design and make recommendations to resolve the zoning and circulation issues. 166 Mechanical HVAC Air Balance Estimated cost of implementing recommendations proposed by HVAC zoning and air circulation engineering review. Implement recommendations from HVAC engineering review. 167 Safety & Compliance Safety Related Trip & Fall A fair amount of clutter was noted in the second floor janitor closet and other areas throughout the building which could lead to a fire or trip/fall hazard. Consider off site storage or other strategy for stored materials, archived records and supplies. 168 Electrical Power Panel, Main Switchboard Main switchboard is a Square D, 346TS standing section. 600A, 208/120v, 3Ph, 4W. No immediate issues were noted with this system. 169 Electrical Power Panel, Sub Five sub panels were identified. Laser scan indicated no hot spots at any breakers. Not all panel schedules were current. It is recommended that electrical panels be cleaned and connections scanned and torqued every three to five years. Time permitting, bring panel schedules current. No other issues noted. Page 13 of 14

14 Summary of s and Deficiencies Organization 171 Electrical Generation Generator A trailer mounted, 25Kw diesel generator with integral fuel storage is parked on the east side of the building. Connection to the building is through cable and twist lock plug (unit was not connected at time of inspection. An ATS transfers power to the generator in the event of an outage. The unit is not connected to the building and therefore there is no battery charging nor monitoring. There is likely an exercise program in place to insure generator performance in the event of an outage, however no periodic maintenance, exercise or fuel logs were available. Insure that a periodic exercise program, fuel contract and maintenance agreement are in place to insure performance. If not already integral to the unit, install a battery charger/monitor and connect to house power to insure the battery is topped off at all times. 173 Fire Life Safety Detection Panel, Main Fire A monitored, Siemens multi-zone alarm panel serves the building. Three year certification is in place (due for renewal in October 2012) but no records of semi annual inspections were available at the time of this inspection. Insure system testing and jurisdictional compliance. 174 Fire Life Safety Protection Fire Riser Building is fully sprinkled. 4" riser was installed in October No records of required inspections were available at the time of this inspection. Insure system testing and jurisdictional compliance. 175 Safety & Compliance Inspections and Certifications Back Flow Preventer No records of inspection/ certification of the 2" back flow preventer were available at the time of this inspection. Insure jurisdictional compliance. 176 Electrical Lighting Exit Lighting Exit and emergency lighting are compliant. As these units contain batteries to operate in an outage, they require periodic maintenance. Insure a maintenance agreement is in place to periodically inspect/repair these units and replace batteries when necessary. Page 14 of 14

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