VILLAGE OF DOWNERS GROVE REPORT FOR THE VILLAGE COUNCIL MEETING SEPTEMBER 10, 2013 AGENDA

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1 VILLAGE OF DOWNERS GROVE REPORT FOR THE VILLAGE COUNCIL MEETING SEPTEMBER 10, 2013 AGENDA ITEM BID SUBJECT: TYPE: SUBMITTED BY: Bid: 2013 Fall Roadway Patching Project (CIP Project ST-004D-13) Resolution Ordinance Motion Discussion Only Naneil Newlon, Director of Public Works SYNOPSIS A motion is requested to award a contract for the 2013 Fall Roadway Patching Project to Schroeder Asphalt Services of Huntley, Illinois in the amount of $236, STRATEGIC PLAN ALIGNMENT The Goals for 2013 to 2018 identified Top Quality Infrastructure. FISCAL IMPACT The FY13 budget includes $250,000 for this project in the Capital Projects Fund. UPDATE & RECOMMENDATION This item was discussed at the September 3, 2013 Village Council meeting. Staff recommends approval on the September 10, 2013 Consent Agenda. BACKGROUND This contract is a component of the 2013 Roadway Maintenance Program (CIP Project ST-004). The proposed improvements will include milling and overlay of disintegrating sections of asphalt pavement identified by staff for repair in preparation for winter plowing and spring sweeping. This project will provide various sizes of patches on various asphalt streets. A Call for Bids (CFB) was issued and published in accordance with the Village s Purchasing Policy. Five bids were received by the due date of August 21, A synopsis of the bids is as follows: Contractor Base Bid Schroeder Asphalt Services, Inc. $236, Low Bid Central Blacktop Co., Inc. $237, K-Five Construction Corporation $246, CMC of IL DBA Briggs Paving $254, A Lamp Contractors, Inc. $395, Schroeder Asphalt Services was the low bidder for this project. They satisfactorily completed the Village s 2012 Fall Roadway Patching Project and multiple projects of similar scope in the communities of Forest Park, Warrenville, Northbrook, Streamwood, Vernon Hills and Palatine. ATTACHMENTS Contract Preliminary Street Patching List Contractor Evaluation Form Capital Project Sheet ST-004

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60 2013 Preliminary Street Patching List Street From To Lacey Road Wood Creek Drive Finley Road Authority Drive Warrenville Road Ogden Avenue Downers Drive 40th Street Ogden Avenue Virginia Street Belle Aire Lane Lee Avenue Northcott Avenue Janet Street 40th Street Janet Street Belle Aire Lane Lee Avenue Seeley Avenue 40th Street Herbert Street Fire Station #3 39th Street Highland Avenue 41st Street Saratoga Avenue Forest Avenue Forest Avenue 41st Street 39th Street Main Street DG North High Schoo - Prince Street Grant Street Lincoln Street Middaugh Avenue Chicago Avenue Grant Street Grant Street Seeley Avenue Linscott Avenue Haddow Avenue Belmont Road Cross Street Chase Avenue Burlington Avenue Haddow Avenue Edward Avenue Burlington Avenue Haddow Avenue Cross Street Burlington Avenue Haddow Avenue Rose Avenue Burlington Avenue Haddow Avenue Walnut Avenue Burlington Avenue Ogden Avenue Commuter Lot H N/A N/A Washington Street 40th Street 41st Street Douglas Road 39th Street 41st Street Williams Street 39th Street Ogden Avenue Elm Street Sherman Avenue Grant Street Grant Street Stanley Avenue Elm Street Statton Street Lincoln Street Grant Street Lincoln Street Statton Street Sterling Road Sterling Road Grant Street Chicago Avenue Chicago Avenue Douglas Road Main Street Highland Avenue Rodgers Street Prairie Avenue Warren Avenue Washington Street Prospect Avenue Maple Avenue Cumnor Road Fairview Avenue Burlington Avenue Fairview Avenue Cumnor Road Florence Avenue Burlington Avenue Maple Avenue Hitchcock Avenue Belmont Road Cornell Avenue Gilbert Avenue Jaquline Drive Carpenter Street Curtiss Street Walnut Avenue Katrine Avenue Cornell Avenue Curtiss Street Gilbert Avenue Inverness Avenue Janes Avenue Lomond Avenue Plymouth Street Jefferson Avenue Maple Avenue

61 2013 Preliminary Street Patching List Street From To Thornwood Avenue Plymouth Street Dunham Road Dunham Road Maple Avenue 59th Street Norfolk Street Dunham Road Saratoga Avenue Adeila Street Saratoga Avenue Main Street Carol Street Saratoga Avenue Main Street Oxford Street Saratoga Avenue Main Street Palmer Street Saratoga Avenue Main Street Saylor Street Saratoga Avenue Main Street Carpenter Street 67th Street 63rd Street Andrus Avenue Dunham Road Dunham Road Richards Avenue Dexter Avenue Springside Avenue Aubrey Terrace Burlington Avenue Maple Avenue Fairview Avenue Grand Avenue Burlington Avenue Hill Street Hill Street Grand Avenue Fairview Avenue Maple Avenue Main Street BNSF Tracks Elmwood Avenue Maple Avenue Randall Street Washington Street Maple Avenue Randall Street 2nd Street Fairview Avenue Williams Street Williams Street 2nd Street 55th Street Fairview Avenue 55th Street 59th Street Lyman Avenue 55th Street 59th Street Osage Avenue Blackburn Avenue Valleyview Drive Valleyview Drive Osage Avenue Blackburn Avenue Blackburn Avenue Valleyview Drive Claremont Drive Grand Court Grand Avenue Cul-de-sac Ridgeview Street Grand Avenue Osage Avenue Fairview Avenue south of 75th Street

62 Village of Downers Grove Contractor Evaluation Contractor: Schroeder Asphalt Services, Inc. Project: 2012 Roadway Patching Program Primary Contact: Mr. Micha Higgins Phone: (815) Time Period: October 2012 On Schedule (allowing for uncontrollable circumstances) yes no Provide details if early or late completion: Contractor met project requirements in all areas considered and completed project on time. Change Orders (attach information if needed): A change order in the amount of $20,500 was approved by council for additional quantity prior to the project starting. Difficulties / Positives Difficulties: None. Positives: Contractor met project requirements for quality, durability and project appearance. Contractor executed planning, scheduling labor, materials, equipment and the work of subcontractor s well. Contractor responded to requests & directives from the Resident Engineer. Contractor traffic control devices, and response to repair deficient devices met project requirements in a majority of areas considered. Interaction with public: excellent good average poor (Information of complaints attached) General Level of Satisfaction with work: Well Satisfied Satisfied Not Satisfied Should the Village contract with this vendor in the future? Yes No Reviewer(s): Brian Parks, Staff Engineer Date: October 2012

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