City of Ashland Division Of Fire Annual Report
Annual Fit Testing Blaze Shift #2 & Apparatus 2915 Shift #2 & Administrative Personnel Shift #3 & Administrative Personnel Engine 2915, Rescue Unit 2940 & Shift #2 Shift #1
THE MISSION OF THE ASHLAND FIRE DEPARTMENT IS TO BE A COMMUNITY LEADER IN SAFETY AND PROPERTY PRESERVATION THROUGH DEDICATION, TRAINING AND EDUCATION.
2005 was a year of significant change. For the first time in the history of the Division of Fire (started in 1867), firefighters were laid off and volunteer firefighters were fired. The impact of the lay offs and budget cuts reduced the capabilities of the Division to handle incidents. The citizens safety was at risk. 562 fire runs were reported in 2005. This represents the number of times a fire truck responds to an incident. The number is down because of changes in responses made due to layoffs and budget cuts. The rescue engine was not dispatched to motor vehicle crashes. Patient care and extrication are delayed when the rescue engine and trained firefighters are not on scene in a timely manner. It was a safety concern for the firefighter responding to the crash. The rescue engine also serves as a traffic control device. Calls for emergency medical services continue to increase. The rate of increase has slowed. 3049 EMS responses were made in 2005. Two or more emergency medical calls at the same time occurred 371 times. Multiple calls are handled by off duty firefighters on overtime. The reduction in overtime slowed the off duty responses. The alarm time graph shows the times we are called for help. Their volume does not consider risk. Our citizens are at greatest risk for fire when they are sleeping. Response times play a critical role in survivability. Adequate staffing and equipment must be maintained. The City embarked on strategic planning in 2005. Partly in response to the budget, the goal was to improve the quality of service to our citizens. A quality initiative was started in the Division as well as in Parks and in Streets. The Baldrige process training was near completion at the end of 2005. This bottom up approach to operations holds great promise to providing the best service possible for our community. The role of the fire department in the community is ever changing. Strategic planning, quality improvement and all hazards risk analysis demonstrate that the Division of Fire is a leader in safety, property conservation, public education and serving the community.
Number of Incidents Run Volume Comparison 4000 3500 3000 2500 EMS Incidents Fire Incidents 2000 1500 1000 500 0 1985 1986 1987 1988 1989 1990 1991 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005
TOTAL FIRE LOSS $ 420,200 TOTAL VALUE* $ 4,210,600 LOSS PERCENTAGE OF VALUE 10% * Estimated value of structure or items where fire occurred.
Loss Amount Total Fire Loss Comparison $8,000,000.00 $7,500,000.00 $7,000,000.00 $6,500,000.00 $6,000,000.00 $5,500,000.00 $5,000,000.00 $4,500,000.00 $4,000,000.00 $3,500,000.00 $3,000,000.00 $2,500,000.00 $2,000,000.00 $1,500,000.00 $1,000,000.00 $500,000.00 $- 1992 1993 1994 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006
45 City Fire Incident Alarm Time 40 35 30 Number of Incidents 25 20 15 10 5 0 0:00 1:00 2:00 3:00 4:00 5:00 6:00 7:00 8:00 9:00 10:00 11:00 12:00 13:00 14:00 15:00 16:00 17:00 18:00 19:00 20:00 21:00 22:00 23:00
Montgomery & Milton Township Fire Alarm Times 12 10 Montgomery Twp. Milton Twp. 8 Numbe r of Incide nts 6 4 2 0 0:00 1:00 2:00 3:00 4:00 5:00 6:00 7:00 8:00 9:00 10:00 11:00 12:00 13:00 14:00 15:00 16:00 17:00 18:00 19:00 20:00 21:00 22:00 23:00
Number of Incidents Fire Incident Type 100 95 90 85 80 75 70 65 60 55 50 City Mont Twp Milton Twp. 45 40 35 30 25 20 15 10 5 0 Fire Explosion Rescue & EMS Hazardous Conditions Service Call Good Intent Call False Alarm/Call Severe Weather Special Incident
Fire Incident By Day of Week Number of Incidents 90 84 90 84 88 78 83 80 70 62 60 50 40 30 20 10 0 Sunday Monday Tuesday Wednesday Thursday Friday Saturday
Number of Incidents 60 Fire Incidents by Month 55 50 45 40 35 30 25 20 15 10 5 0 January February March April May June July August September October November December
Number of Incidents 450 400 59% in 4 minutes or less Fire Response Comparison 350 300 250 200 150 100 50 53% in 7 minutes or less 32% in 7 minutes or less 0 City Montgomery Twp. Milton twp. Overall avg response time 4:28 minutes Overall avg response time 8:09 minutes Overall avg response time 9:28 minutes
EMERGENCY MEDICAL SERVICES
Number of Incidents Emergency vs. Non-Emergency 3750 3500 3250 3000 2750 2500 2250 2000 1750 Emergency Non-Emergency 1500 1250 1000 750 500 250 0 2000 2001 2002 2003 2004 2005
Number of Incidents City EMS Alarm Time 180 160 140 120 100 80 60 40 20 0 0:00 1:00 2:00 3:00 4:00 5:00 6:00 7:00 8:00 9:00 10:00 11:00 12:00 13:00 14:00 15:00 16:00 17:00 18:00 19:00 20:00 21:00 22:00 23:00
Numbe r of Incide nts EMS Alarm Times for Contractual Townships 14 12 Montgomery Twp Milton Twp. Orange Twp 10 8 6 4 2 0 0:00 1:00 2:00 3:00 4:00 5:00 6:00 7:00 8:00 9:00 10:00 11:00 12:00 13:00 14:00 15:00 16:00 17:00 18:00 19:00 20:00 21:00 22:00 23:00
# of Incidents EMS Response Times 2800 2600 2579 2400 2200 2000 1800 70% in 4 minutes or less 1600 1400 1200 1000 800 600 400 200 26% in 4 minutes or less 11% in 4 minutes or less 11% in 4 minutes or less 158 83 85 0 City Montgomery Twp. Milton Twp. Orange Twp.
Numbe r of Incidents EMS Incident Scene Location Type 1450 1400 1350 1300 1250 1200 1150 1100 1050 1000 950 900 850 800 750 700 650 600 550 500 450 400 350 300 250 200 150 100 50 0
Number of Incidents EMS Incident Types for City 500 480 460 440 420 400 380 360 340 320 300 280 260 240 220 200 180 160 140 120 100 80 60 40 20 0
Number of Incidents 34 32 30 28 26 24 22 20 18 16 14 12 10 8 6 4 2 0 EMS Incident Types for Montgomery, Milton & Orange Townships Montgomery Twp. Milton Twp. Orange Twp.
Number of Incidents EMS Patient Disposition 2600 2500 2473 2400 2300 2200 2100 2000 1900 1800 1700 1600 1500 1400 1300 1200 1100 1000 900 800 700 600 500 400 300 200 100 11 17 21 102 229 82 29 15 0 Treated, Transported by EMS Treated, Transferred Care Treated, Transported by Private Auto Treated & Released Treated, Refused Transport No Treatment Required Patient Refused Care Dead at Scene Not Applicable
Number of Incidents Top 10 Final Destinations 2100 2000 1900 1800 1700 1600 1500 1400 1300 1200 1100 1000 900 800 700 600 500 400 300 200 100 0
MULTIPLE CALLS MULTIPLE CALLS ARE HAVING MORE THAN ONE EMS UNIT OUT ON RUNS AT THE SAME TIME (DOES NOT INCLUDE FIRE RUNS) 2005 TWO SQUADS OUT 341 THREE SQUADS OUT 28 FOUR OR MORE SQUADS OUT 2 THIS REPRESENTS APPROXIMATELY 12.5% OF ALL OUR EMS CALLS. THE DIVISION HAS FOUR MEDIC UNITS. WE HAVE PLACED EMS EQUIPMENT ON TWO PIECES OF FIRE APPARATUS. THIS ALLOWS US TO PROVIDE A TIMELY RESPONSE IN THE EVENT ALL OF THE MEDIC UNITS ARE TIED UP. MULTIPLE CALLS MAY RESULT IN DELAYED RESPONSES DUE TO STAFFING SHORTAGES.
EMS Instructors Christopher King Bill Davisson Dan McFarlin CPR / ACLS Instructors Christopher King (CPR/ACLS) Bill Davisson (CPR/ACLS) Dan McFarlin (CPR) Mark Timmons (CPR) Rick Williams (CPR) Chad Buzzard (CPR) Rob McCrea (CPR) Rob McClaran (CPR) Dan Raudebaugh (CPR) Chris VanHesteren (CPR) Travis Pickering (CPR) Ken Gardner(CPR)
Emergency Medical Services Public Education
Nankin Fire Department Firelands Ambulance Service Hayesville Fire Department MUTUAL Jeromesville Fire Department Polk Fire Department Savannah Fire Department AID Mifflin Fire Department Mifflin Richland Fire Department Orange Township Perrysville Fire Department Sullivan Fire Department Wayne County Department Franklin Township Fire Department
Number of Incidents Mutual Aid FIRE Incident Alarm Times 6 5 4 3 2 1 0 0:00 1:00 2:00 3:00 4:00 5:00 6:00 7:00 8:00 9:00 10:00 11:00 12:00 13:00 14:00 15:00 16:00 17:00 18:00 19:00 20:00 21:00 22:00 23:00
Number of Incidents Mutual Aid Fire Incident Type 20 18 16 14 12 10 8 6 4 2 0 Fire Rescue & EMS Hazardous Conditions Good Intent Call
Number of Incidents 8 Mutual Aid EMS Alarm Times 7 6 5 4 3 2 1 0 0:00 1:00 2:00 3:00 4:00 5:00 6:00 7:00 8:00 9:00 10:00 11:00 12:00 13:00 14:00 15:00 16:00 17:00 18:00 19:00 20:00 21:00 22:00 23:00
Number of Incidents Mutual Aid EMS Incident Types 16 14 12 10 8 6 4 2 0
Number of Alarm Calls 30 Mutual Aid Given & Received 25 20 15 Given Received 10 5 0
Fire Instructors For Ashland Fire Department Adrian Bull Duane Fishpaw Frederick Schwan Mark Burgess Raymond E. Miller Jr. Richard Williams Ronald Workman William Davisson Assistant Fire Instructors For Ashland Fire Department Andrew Ferguson Chad Buzzard Christopher Schmidt Daniel Raudebaugh Douglas Hootman Kenneth Gardner Kevin Rosser Richard Anderson Travis Pickering
2005 TRAINING HIGHLIGHTS Clandestine Meth. Lab Class Fire Management (2 employees) Safety and Survival (2 employees) Arson Seminar Advanced Cardiac Life Support Class Ohio Fire Executive Course Mandatory Drug and Alcohol Training Trench Rescue Haz Mat Training Maintenance Symposium (1 employee)
Number of Hours Six Year Training Hours Comparison 10000 9000 8000 7000 6000 5000 4000 3000 2000 1000 0 2000 2001 2002 2003 2004 2005
FIRE PREVENTION BUREAU
Fire Prevention Bureau Summary The Ashland Fire Department has been for many a year pro-active with fire safety education. Through education, information is given to keep the community safer for all ages. I m amazed at the information that s being retained throughout the years. Example- Osborn School- In the sixth grade this year, some of the students raised their hands and stated that I had been teaching them for the last eight years (Pre-K thru the sixth grade)! Besides teaching in the city schools, classes were given in both the Christian and Catholic schools. This year, a total of 1,458 kids were part of our fire safety education instruction. We try to reach all age groups, so through factories, industries, special groups and organizations, a total of 2,380 adults were educated. This making a grand total of 3,838 citizens taught, and a total of 145 fire safety classes instructed. Fire investigations went well for the year except for an unsolved arson fire involving a city owned building. With the help of the Ashland Police Department, we should be able to work out a good outcome on the case. Inspections are a major part of the Fire Prevention Bureau. Most inspections are very time consuming involving: fire pump tests, sprinkler tests, underground fire main tests, alarm tests and generator tests. Anytime a new building is constructed, each of the above listed tests must be performed. Some of the new buildings in 2005 that involved the tests were: Home Depot, Lippert Warehouse, GoAsis, Ashland University, and Wil Research. A lot of decisions have to be made not just for today, but also for many years to come. Plans are reviewed and at times modified to meet the needs of the Ashland Fire Department for the protection of its citizens and properties.
# of Inspections Yearly Comparison of Fire Prevention Bureau Inspections 400 350 300 250 200 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr 150 100 50 0 1998 1999 2000 2001 2002 2003 2004 2005
FIRE PREVENTION BUREAU FIRE SAFETY PUBLIC EDUCATION
ADMINISTRATIVE
Ashland Fire Department This is the way we wash the floors! Fire truck show n tell Who wants to be a Firefighter? Fire safety video helps us learn to be safe! This video is pretty interesting. Do I really get to drive this fire truck? Show N tell of a Firefighters air mask Kids and adults just LOVE our tours!!
GRANT MONEY The Division of Fire applies for grants as they become available. There are few grants for the fire service. The State Fire Marshal s Office offers a grant for training and equipment to volunteer and combination fire departments. The Division became ineligible for the grant when the volunteer firefighters were fired. The Fire Act is the only Federal grant for the fire service. Every fire department in the country is eligible. It is a competitive grant based on six areas. With our population, a 10% match of funds is required. 2005 Grants applied for: Fire Act $180,000 training tower denied Homeland Security The distribution of funds changed in 2005. County-wide projects received funding. This benefits all citizens of the county. Ohio Department of Public Safety EMS Equipment and Training $5,000 received MARCS radios - $100,000 received
The Division of Fire is funded through the General Budget. The Division s budget is divided into two segments. The first segment is designated as Personal Services. Wages and benefits comprise this section. The Firefighter s Collective bargaining agreement and ordinances determine the line amounts in this segment. Division Directors are not permitted to alter this segment. PERSONAL SERVICES $1,881,673 FRINGE BENEFITS 562,132 $2,443,805 MATERIALS and SUPPLIES 104,500 UTILITIES 29,800 29,800 CAPITAL 27,000 CONTRACTUAL SERVICES 12,000 12,000 OTHER 75,700 INSURANCE 29,200 29,200 TOTAL $2,730,305 $2,514,805 We have discretion over 8% of our budget as compared to 6.8% in 2004. The EMS services billed for over $629,084 in 2005. The collection rate is approximately 70%. The amount billed is up from the 2004 level of $425,700. The collected funds go to the General Fund. 2005 was a difficult year. The inspector position remained open from July of 2003 in order to reduce costs. The layoff of four fulltime firefighter/paramedics and the termination of 19 volunteer firefighters reduced operating costs but increased the risk of our citizens. Training was greatly reduced negatively affecting performance and capabilities.
2005 Building, Apparatus, and Equipment Expenditures The building is starting on its 36 th year, therefore, maintenance and upkeep expenditures are constantly increasing. Following is a compilation of just some of the major costs involved in maintaining the building, vehicles, and operation of the fire department for 2005. Building Operations: Utilities: Gas $ 7,768 Electric $16,043 Phone $ 8,760 Building Utilities & Fuel Cost $20,000.00 $18,000.00 $16,000.00 $14,000.00 $12,000.00 $10,000.00 $8,000.00 $6,000.00 $4,000.00 $2,000.00 $0.00 2003 2004 2005 Columbia Gas Ohio Edison Gasoline Diesel Cleaning Supplies: $ 3,161 Service Contracts: $ 9,500 Building Maintenance: $ 9,092 Vehicle & Equipment Expense: Fuel cost: Gasoline $ 4,400 Diesel $18,387 Repair costs paid to Street Dept. for vehicle repairs they did: $ 3,257 Firefighter Safety: Ladder testing: $ 2,044 Radio related cost: $ 4,964 Breathing apparatus: $ 5,392
Number of Overtime Hours Overtime Comparison by Year 15000 14000 13000 12000 11000 10000 9000 8000 7000 6000 5000 4000 3000 2000 1000 0 1995 1996 1997 1998 1999 2000 2001 2002 2003 2004 2005
Number of Hours Sick Leave Total 2750 2500 2250 2000 1750 1500 1250 1000 750 500 250 0 2001 2002 2003 2004 2005
Number of Hours 7000 6489 Time Off Hours Used 6000 5000 4000 3000 2508 2000 1000 650 956 0 Vacation Personal time Perfect attendance Sick leave
CONCLUSION The role of the fire service in our community continues to expand. We have stated this before and the trend continues exponentionally. We continue to provide fire suppression, rescue and prevention services. Emergency medical services fill the gaps between preventative medicine, healthcare insurance, loss of income and the hospital. Homeland security responsibilities have grown to include areas outside the city as well as natural and man-made disasters. The division is looking at more of a regional approach to meet the service needs of the community. Strategic planning for the city has started. The city s quality improvement initiative should improve the level of service. Thank you for allowing us to serve you. Professionals Serving Someplace Special