Policies and Regulations Governing the Use of the Kitchen and Fellowship Hall General Policies 1. Any consideration of special uses of the property of this church will be guided by the fact that it has been dedicated to worship, teaching the Bible, evangelism, character building, and related activities. 2. Regularly scheduled meetings and services shall have prior claim to space, facilities, and equipment ordinarily used by them. Administrative 1. Before scheduling an activity requiring the use of the kitchen or fellowship hall, a request for such space shall be made to the church office, so that all assignments may be coordinated on the church calendar of activities. 2. Organizations, groups, or individuals not a part of this church shall channel their requests for space in writing to the Minister of Education. He is authorized to accept an appropriate payment to cover the cost of utilities and extra services according to policy. 3. if the general policy as approved by the church is judged inadequate to cover a specific case, the staff may confer with the chairman of the hostess committee, and if they deem necessary ask for the guidance of the deacons and vote of the church. Personnel 1. The kitchen/hostess committee is responsible for all functions in the kitchen and fellowship hall. They supervise menus, purchasing of food, production and serving of meals, kitchens helpers, catering, accounts for food fund, and monthly inventory of supplies, and equipment. 2. Helpers are supervised by the kitchen/hostess committee in the normal kitchen operation and special events. 3. Maintenance personnel are available for a fee for room preparation, floor cleaning, garbage disposal and food handling in the pantry. 4. Volunteers from the membership are recruited for serving, decorating, and other duties as needed. Sanitation The kitchen/hostess committee shall see that the food facilities comply with regulations of the county board of health. The church seeking to bring abundant life to the souls of men will feed and safeguard the bodies as well. For church related activities, the users are expected to leave the facility clean, If not, your group will be billed for janitorial services. 1 Fees A $100 refundable deposit will be required for any non-church related function (i.e., showers, anniversaries, birthday parties, outside groups, etc. In addition, non-church members will be required to pay a $500 usage fee.
Directives on Use of the Kitchen and Fellowship Hall 1. The policy of our church shall be to sue the total church facilities to the best advantage of the church in carrying out the purpose and the spirit of the church. As long as policies are kept we shall endeavor to bring as many people as possible inside the church buildings in order in some way to influence them toward Christ. 2. The fellowship hall accommodates approximately 175-200 people seated or 250-300 standing. 3. The use of decorations, the changing of furniture, attachment of materials to walls and items of a similar nature shall be done only after consulting with the kitchen/hostess committee. This applies particularly to weddings. In no case shall any tape be used on the walls and nothing shall be attached to the ceiling. 4. The kitchen/hostess committee will instruct florists and decorators in church policy concerning decorating the fellowship hall. 5. No temporary structure will be built anywhere on the premises without the consent and supervision of the Minister of Education. This refers to such structures as platforms, structures or devices that attach to the floor, wall, or ceiling: or those that may damage coverings. 6. Use of any portion of the property shall conform to city fire and safety ordinances. Fire exits must not be blocked with tables, chairs, or display stands. Never leave unattended any food being cooked, either on the stove or in any cooking appliance. 7. The maintenance personnel or persons approved by the church shall move all equipment, furniture, and room dividers when it is necessary and shall see that it is in the proper place for regular meetings. 8. Use of the kitchen and its equipment may not be made except with prior arrangement with the kitchen/hostess committee. 9. White tablecloths are available and may be checked out from a committee member. Use and Care of Kitchen, Fellowship Hall and Equipment 1. Maintenance should be advised of times and use so that heat or air will be set. 2. Only areas of the building contracted for should be used. 3. Each group is responsible for any damage that it causes and proper clean-up. Your deposit will be used to defray expenses incurred if you do not fulfill your obligation. Balance of deposit will be returned to you after bills have been paid. 4. No food or beverages are permitted in any area of the church except in the fellowship hall and kitchen without express approval of the church. 5. No smoking is allowed in any building at any time. 6. No alcoholic beverages may be served or consumed in any area of the church building or grounds. 2
7. Dancing is not allowed in this building. 8. No football, basketball, soccer, baseball, other ball, or other outdoor-type activity is permitted in the fellowship hall. 9. Do not allow people to sit on tables. 10. Do not put ice back in ice making machine. Do not leave left over food in refrigerator or on counters. Appropriate containers should be brought to take home any leftovers. 11. Mop up spills on the floor in the fellowship hall and kitchen. 12. Sweep floor in fellowship hall and kitchen. 13. Be sure all equipment is turned off. (Brazing pan, warmer, hot bar, fryer, oven, stove, dishwasher, and water booster) 14. Wash and put away dishes. Wipe spills from all appliances. Wipe off and sanitize all counters. Wash out and sanitize all sinks. 15. Rinse all food and beverage from dish towels and pot holders and place in designated container. 16. Put out rubbish and garbage into dumpster in parking lot. Do not use garbage disposal for large volumes. Break down cardboard containers. Replace liners in garbage cans. 17. No kitchen equipment or dishes shall be removed from the facility. 18. All items brought (i.e. containers, decorations, supplies should be removed from facility. 19. Turn off restroom lights. 20. Turn of lights in room(s) you are using. 21. Lock all outside doors. 22. Any questions about use and care of equipment should be made to the kitchen/hostess committee. 23. If you find there is need for some equipment or supplies, or if you notice we are almost out of supplies, please note this on the appropriate forms on the pantry door. 3
Application for Use of Church Property I have read, understand, and will abide in by the policies which apply to my use of for the following event: (Rooms, etc) Event: Date & Time: Signed: (Person reserving facility) This form will be signed by the person responsible for the event at the time the event is put on the church calendar. Office Use Only Amount of fees (if applicable) collected: Cash Check # Signed: Office Personnel Date: 4
Clean-up Checklist To be returned to the church office with key(s) May be dropped in office door mail slot. FELLOWSHIP HALL Ice dispenser cleaned Beverage dispensers emptied and cleaned Decorations/Posters/etc. down Floor dry mopped/push broomed Spill marks sponged from floor Trash emptied in large dumpster KITCHEN All dishes, pots, pans, utensils, etc. put away All appliances turned off All appliances cleaned Spills cleaned from floor floor dry or wet mopped All sinks cleaned and sanitized Dishtowels and pot holders rinsed and put in container All trash cans emptied into appropriate dumpster and new liners in place All leftovers removed from kitchen GENERAL Trash cans in bathrooms emptied Lights off in restrooms Lights off in kitchen/fellowship hall Doors locked Key returned to office with this check list. Signature of Person Responsible 5