Contingency/Emergency Plan for all Hazards Page 1 of 9 1. OBJECTIVE To ensure that through providing emergency procedures and guidelines that in the case of an emergency, personnel will be able to act swiftly and decisively. Such procedures and guidelines if followed will prepare staff to handle, rectify and/or minimise emergencies that will potentially affect construction activities, protect all employees and assets on the construction site. 2. SCOPE This is the emergency plan for handling emergencies at Letab Projects head office and sites that will affect or threaten to affect the health and safety of employees and assets. 3. INTRODUCTION The Managing Director at head office, the Site Manager on site and his associated staff are committed to the health and safety of personnel and assets on their construction sites. Without proper guidance and training it is almost certain that when employees are faced with a sudden threat, they will follow their own natural inclination, which could result in chaos and panic. The effect of uncontrolled emergency situation could be catastrophic and cause complete disruption of all office and construction activities, damage to property, serious injury or death. It is essential that corrective action taken to cope with an emergency will be prompt, coordinated and disciplined in order to prevent disaster. Not all the aspects of this emergency plan will be applicable in every situation, as this plan suits local circumstances and only acts as a guideline. One essential common feature is the necessity for efficient communications. The Managing Director or Site Manager or his nominee, and the Chief Safety Officer must be advised immediately of an emergency and be kept informed of all the developments. 4. DEFINITIONS 4.1 Disaster/Emergency An uncontrolled, unplanned event that has the potential to result in the loss of life, serious injury or major damage to property. There are normally three types of disasters or emergencies, namely: Natural disasters - earthquakes, lighting, storms, floods, etc. Man-made disasters - malfunctioning of equipment and or machinery, negligent behaviour resulting in explosions, fire, chemical spills, etc normally causes them. Disaster caused by deliberate actions of an individual or group of individuals such as sabotage, labour unrest, strikes, riots and bomb blast or bomb threats.
Contingency/Emergency Plan for all Hazards Page 2 of 9 5. EMERGENCY COMMITTEE The emergency committee main functions is to ensure that in case of an emergency all individuals are certain what role they have to play to prevent, control and take corrective action. The committee will compose of the following persons: Project Site Manager Managing Director Emergency Controller = Chief Safety Officer/Safety Manager Mine Health and Safety Act Regulation 2.6.1,or 2.9.2 and 2.17.1,or 2.9.2 appointees on the Construction Site. 6. PREVENTION OF EMERGENCIES Apart from natural disasters, unavoidable incidents and deliberate attacks, all efforts must be directed at the prevention of any emergency prior to it occurring. This will require all personnel to stand up and be counted for in terms of taking responsibility as far as Safety and Health is concerned on the Construction Site. Personnel must acquire a positive attitude towards safety that will recognise safety and health as the prime requirement for working efficiently. They must promote and foster this attitude with all staff on the Construction Site. 7. PREPAREDNESS The success rate of containing any emergency will always depend on how well prepared a team is when an emergency occurs. It is thus extremely important that every emergency committee member and every single person on the Construction Site, as far as reasonably practicable, must be familiar with the contents of this emergency document. Regular practice of evacuation drills must be conducted to ensure that all personnel are aware of evacuation routes and assembly point and what to do in case of emergency. 8. RESPONSIBLE FOR IMPLEMENTATION All Mine Health and Safety Act Regulation 2.6.1, 2.9.2 and 2.17.1 appointees on site are responsible to ensure that their sub-ordinates are familiar with this procedure and implemented accordingly. The same will apply to the 16.1 and 16.2 appointee under the OHSA at head office. 9. RESPONSIBLE FOR REVIEW The Safety Manager/Chief Safety Officer in consultation with the emergency committee is responsible to review this procedure, depending on the change in construction activities or on an annual basis.
Contingency/Emergency Plan for all Hazards Page 3 of 9 10. EMERGENCY CONTROL CENTRE The emergency control centre will be at Head Office unless otherwise communicated. EMERGENCIES 11. PROCEDURE IN CASE OF FIRE Person detecting a fire must inform and let other personnel evacuate the area immediately following the evacuation routes to the demarcated assembly point and sound the alarm. Notify the most senior person available in the area where the fire has occurred and try to fight the fire with the nearest relevant fire fighting equipment. But only if it is safe to do so. The most senior person on the scene must notify the following personnel immediately: Site Manager Managing Director Safety Manager Chief Safety Officer Note: Prevailing winds must be taken into account in the selection of the assembly point. At the assembly point: Take roll call. Assist and apply First Aid to the injured. Do not attempt to enter areas where there is an accumulation of smoke or possible accumulation of gasses. Summons medical assistance if required. The Site Manager or his delegate, together with his associated staff to assist in attempting to extinguish the fire, but only if it is safe to do so. Establish a control centre.. The assembly point will act as control centre unless otherwise notified. During the above mentioned process, the Managing Director/Site Manager or his delegate must contact the local fire brigade at 10177 and supply the following information: Exact location of fire.
Contingency/Emergency Plan for all Hazards Page 4 of 9 Type of fire and material involved. Magnitude of fire, example, (Volume of flammable liquid if applicable) The Managing Director/Site Manager or his delegate to decide whether to withdraw personnel if needed whilst waiting for fire brigade to arrive. Systematically shut down operations by isolating electrical power and fuel supplies to the effected area. Lock out such sources. Take all possible safe measures to protect adjacent installations and property. The local fire brigade is to take control / charge of all fire fighting activities on arrival at the construction site. Security to give immediate clearance at the entrance gate for fire fighting machinery and personnel. The personnel are to provide a supportive role. Safety personnel to keep a log of all instructions and notes of events as they occur during the fire. Full fire investigation to commence immediately after the fire has been extinguished and all evidence to be preserved. 12. PROCEDURE IN THE EVENT OF AN ACCIDENT Administer first aid to the injured The Managing Director/Site Manager and Chief Safety Officer must be notified immediately in the event of an accident: Scene of accident must be left undisturbed until permission by the Site Manager or Chief Safety Officer has been granted. A full investigation must be held immediately (not exceeding 24 hrs) after the accident and the Site Manager notified of the outcome of the investigation. 13. PROCEDURE IN CASE OF EXPLOSIONS In case of an explosion, the area must be evacuated immediately and the Site Manager and Chief Safety Officer to be notified immediately. Sound the alarm. All personnel to evacuate the area immediately and follow the excavation routes to the demarcated assembly point.
Contingency/Emergency Plan for all Hazards Page 5 of 9 Take roll call. Assist and apply first aid to the injured. Do not attempt to enter areas where there is an accumulation of smoke or possible accumulation of gasses. Call out the ambulance. Establish a control centre. The emergency assembly point will act as control centre unless otherwise notified. Safety personnel to keep a log of all instructions and notes of events as they occur. When under control the Site Manager and Chief Safety Officer to investigate and ensure that the area is safe and no chain reaction explosions will occur. Systematically shut down operations by isolating electrical power and fuel supplies to the affected area. Lock out such power sources. The affected areas must be demarcated to ensure that nobody enters the area and that no evidence is removed from the scene. The Site Manager or his delegate must report the explosion through his chain of command to the Regional Inspector of Mines. Operations will only resume after consultation with the Regional Inspector of Mines and permission granted by him. The emergency committee to hold a full investigation immediately, and implement an action plan. 14. PROCEDURE IN CASE OF BOMB THREAT The operator receiving the call must: Stay calm and not confront the caller. Note the time of the call. Try to recognise the voice. (Aggrieved or dismissed employee) Listen for any background noises. Should call identification/tracing be available, note the number and try to inform the security department. Calmly ask where the bomb has been planted. Notify the Site Manager or Chief Safety Officer immediately.
Contingency/Emergency Plan for all Hazards Page 6 of 9 The emergency committee member must: Evacuate all the personnel immediately. Contact the South African Police Services immediately and ask for assistance. Demarcate any area containing suspect parcels. South African Police Services to take control on arrival and security to give immediate clearance at the entrance gate. Assistance must be given to the South African Police Services. South African Police Services to defuse or remove any parcels. Management in consultation with the South African Police Services and protection services to declare the affected area safe and allow employees to return to work. 15. PROCEDURE IN CASE OF NATURAL DISASTER Natural disaster includes but not limited to the following: Earthquakes. Tornados. Storms & Lightning. Floods. These are acts of providence and cannot be prevented, although impact of such acts may be reduced. The nature and extent of the disaster will dictate the appropriate actions, but the following general rules may apply: The person normally in charge of a section or department must take immediate control and decide on the action required, inter alia, a complete evacuation of the entire area and sending personnel home may be needed. In case of a storm close all windows, and isolate / switch off all electrical appliances that may be switched on. As soon as possible after the disaster the emergency committee must assess firstly injury to personnel and then damage to buildings and equipment. The Manager or his deputy, after the assessment must declare the area safe and allow personnel to return to work. 16. LABOUR UNREST (STRIKES & RIOTS) When any confrontation exists, the Managing Director/Site Manager or his nominee must inform the Security immediately.
Contingency/Emergency Plan for all Hazards Page 7 of 9 The Security Manager must attempt to contain the confrontation to the affected area. He must obtain a list of the grievances or reason for the labour unrest and communicate this to the Site Manager. The Site Manager will on receipt of any grievance(s) or demand(s) from employees consult with the emergency committee and decide on what action to take. The Site Manager will have the full authority to: Communicate with any aggrieved person(s). Liase with employee representative or trade union. Liase with the department of manpower or Council for Conciliation Mediation and Arbitration. The Site Manager may at his discretion also inform the South African Police Services and ask them to remain at a distance and monitor proceedings. The Site Manager will now discuss the grievance(s) and attempt to resolve the issue(s) whilst the employees return to their working areas. If this cannot be done, all parties involved will be advised to follow the Labour Relation Act procedure in filing for dispute. 17. TERRORISM AND TERRORIST ATTACKS In the case of a terrorist attack the following procedure must be followed: The Site Manager or his nominee must inform the South African Police Services immediately. The Security Manager must keep the Site Manager informed at all times. If possible, the Safety personnel must assist with the evacuation of personnel from the affected area and assist the injured, if not possible to evacuate personnel to be informed to remain calm and find cover. All employees to co-operate and not try to attack any perpetrator. South African Police Services to take charge on arrival. The Site Manager in consultation with the South African Police Services, to declare the construction site safe and allow personnel to return to work. 18. ROAD TRANSPORT INCIDENTS Any employee involved in a company vehicle accident must report this to the Site Manager / Chief Safety Officer immediately.
Contingency/Emergency Plan for all Hazards Page 8 of 9 In the event of the Chief Safety Officer being notified it is his responsibility to notify the Site Manager immediately of the accident and commence an investigation. Depending on the nature of injuries, the injured personnel must be treated as per the SITE emergency procedure. A full investigation to be held with the South African Police Services and relevant Traffic Services should the accident occurred on a public road. 19. EMERGENCY TELEPHONE NUMBERS Emergency Telephone numbers must be displayed on every site.
Contingency/Emergency Plan for all Hazards Page 9 of 9 20. SKETCH OF EVENTS (EMERGENCY EVACUATION) EMERGENCY NOTICED Inform other personnel to evacuate the area and activate the alarm and notify the most senior person on SITE or the Safety Officer. Try to rectify the situation, BUT ONLY IF IT IS SAFE TO DO SO. The responsible person to commence with the head count immediately and report anyone missing to the Emergency Committee Most senior person/safety officer notified must then inform the Emergency Co-ordinator who will inform the Managing Director/Site Manager. If it is not safe to rectify the situation, request for emergency assistance externally. (Refer to emergency telephone list) The Managing Director to appoint The Search Team if necessary. The Emergency Committee to declare the area/place safe before personnel can resume work I:SHEQ/IMSDocs/Contingency/EmrgencyPlanForAllHazards IMS 47 Rev02 Effective: 10/2015