Minutes of the Community Library Network Board of Trustees Special meeting, Thursday, February 11, 2016. Hayden Library We Empower Discovery Trustees Present: Katie Blank, Michele Veale, Judy Meyer, Carl Gidlund Trustees Absent: Barbara Arnold Staff Present: Anne Abrams, John Hartung, Larry Almeida, Rebecca Melton, Janelle Sells, Randy Zepeda Guests: Kerri Thoreson, Steve Meyer, Kathy Montgomery, Tina Gospodnetich, Diane Van Etten, Carol Maloney Call to order at 2:05 by Katie Blank, chair Pledge of Allegiance Roll call: Katie Blank, Michele Veale, Judy Meyer, Carl Gidlund Discussion of plans/recommendations all libraries: Kim & Rob Cullin The board and staff introduced themselves. Kim and Rob Cullin reviewed their expertise in the field. Their goal is creating used, efficient, well-designed libraries. Their process is driven by input from the community. Kim and Rob reviewed System-Wide recommendations that they heard from community focus groups: things that were heard at each library throughout the District. They stressed that floor plans and furnishings are conceptual at this point. Discussion points were: Separating quiet from non-quiet areas as much as possible pink noise can help with sound masking in places that are quiet areas. Flooring that can be cared for/replaced easily Flexible space Active and Collaborative Spaces Update Children's Areas Interactives (Those things beyond books children can engage with to build literacy) Technology wi-fi, sophisticated electrical connections, laptops instead of desktops. Outdoor Spaces very big issue at every library Staff Efficiencies smaller footprints for service desks, courier processing, staff safety. Signage will be clear so patrons know where to go. 1
Individual Library Concepts: Hayden: Entry way is welcoming. Entry and exit doors will be reversed. Friend s storage space will be opened up by removing the wall. Popular collections for children and adults near to service point which is easily seen as you walk in. Shelving on casters. Children's office area and space redone for more efficiency. More efficient/secure staff space. Updated computer stations with more area for laptop use in different locations. Individual workspace in stack area with multiple units. Quiet room/ Genealogy area located in west end of public space. Tech Services/Administrative area will be updated for efficiency, more Friends storage and courier storage. Pulley storage systems in garage. Added seating in lawn area where the lions are located. Outside book drop. Offsite storage is recommended. A unit is being recommended on the north side of the building. Athol: Athol is the most undersized of all the libraries and most spaced challenged. The consultants explained how undersized all the libraries are. Meeting space room was eliminated and staff has moved to that location. Staff space is now flexible space for public use, food vending and programming flooring surface is not carpet. Flexible seating is in the center. Self-check is at service point which is adjacent to the entry. Shelving is on casters. Children's area is completely flexible with room for some computing. Interactive spaces are on bookshelf end panels. Outdoor area will be fenced. Harrison: Harrison is the closest to the right sized library of all libraries in the District. Staff area has been moved away from entry space. Current office space is a seating area. Two windows will open up the library to the lake view. (Focus groups really wanted to improve the look of the library.) Service point is directly across from the entry. 2
Shelving is on casters and lower. There will be no self-check at Harrison. The newer addition could be used for children's programs but will have multiple uses. Decking would be placed on the outdoor area to help with outdoor seating and programming. Book drop is on the reverse side of the building from where it is currently located, emptying into new staff office. Pinehurst: Meeting room will be surfaced with a hard floor. It is adjacent to the children's area and could be opened up for programing options. Outdoor space has interactive spaces built in. Staff will gain a little space by moving their entry out to the current support pole which will be placed inside a wall. Shelving is on casters for program flexibility. The meeting room side of the building is the active area. The children's area is separated by a dirt wall to allow for noise mitigation. The quiet area is closer to the service point. The board took a break at 3:42 The board reconvened at 3:54 Rathdrum: The biggest challenge was that children's was in an open space adjacent to the meeting room. That was moved to the opposite end of the building. A Dirtt wall separates it from the rest of the building. Middle shelves and browser bin are on casters. There are a number of interactives in the area. Popular library is near the entry. Service desk is in front of the current circulation desk. Sliding door into the meeting room will allow more options for programming. Courier will be delivered through a new door near the book drop for more efficiency. Staff area is separated by a Dirtt wall. There more fixed computer stations at Rathdrum than at the four smaller libraries. Teen space will be incorporated throughout the building. It will all be teen friendly. Quiet space is on the opposite end of the library from Children's. 3
Spirit Lake: Meeting room will have a hard surface floor and additional storage. Childrens area is moved to the far end of the library and separated by a half glass Dirtt wall. Computer stations have been removed and replaced with some flexible seating. Shelving as on casters for ease of flexibility. Service point is in the middle of the library to allow for good sightlines throughout the entire building. There is some outdoor furniture that will be added. Parking is very difficult at Spirit Lake and, unfortunately, there are no good solutions at this point. Post Falls: This library was the biggest challenge. Teens and children space have been increased. Focus groups asked for a larger meeting space but, unfortunately, that was not feasible. At least half of the meeting room flooring will be hard surface for easier program use. The current training room will become the Directors office. The training room moves to the current Discussion Room. Friends area is being left as it is. The in the middle of the lobby Kiosk will be eliminated. Information items currently displayed in the Kiosk will be projected by a large digital screen on the wall in the entry area. Entry to the library from the lobby will bring you to a greeting point and the popular library. Materials return (book drop) is near the entry and goes right into the staff workroom. Children's area is enlarged all shelving is low and on casters. New children's area is divided by a wall and will allow for a bit of a separation between the younger children and preteens. Y.S. staff workroom is larger. Y.S. storage will be against the North West wall. Cafe space is adjacent to the staff room and the new Teen Space and Maker space and will have a hard floor. Makerspace will have hard surface flooring and will allow for a good deal of flexibility with different configurations. It is located in the current computer area. Computers will be moved to the central area of the adult section. Fireplace will be moved to the far west wall. Teen space will be separated by glass Dirtt walls. 4
Large programs could be held at the West end of the building and will support a large seating area due to flexible/mobile seating and tables. The exterior book drop has four possible locations. The consultants recommend putting the drop in one of the two locations in the staff parking area. Exterior space possibilities might be enhanced near the Pergola. Staff area will be altered significantly: Courier delivery will be located where the current IT Coordinator desk is located. The IT coordinator will move into the technology area. A new office will be added adjacent to the Makerspace. A bigger shed will be placed in the area where the current shed is located. The board asked about the transfer of administration to Post Falls. Consultants and staff stated that it made sense and does not negatively affect the district for access to differently libraries. The board pondered future expansion issues and what libraries are the most undersized. The board asked what it would cost to accomplish this space planning. The consultants showed a spreadsheet with a total of approximately $5,000,000 to do the project. The board asked what the role of the consultant's might be. They could not draw the architectural drawings to get permits, but they could do everything else. That number is included in the costs of the project. The remaining deliverable is a detailed report and poster boards for each library. The board extended the meeting to 5:12. M, C, Gidlund The Director was asked what the taxable amount would be for an individual taxpayer. He stated that with a taxable value of 100,000, the cost to a taxpayer would be about $17 per year for a three year period. The board asked if there would be extra costs associated with space increases. The consultants stated that there would be some costs associated with exterior book drops and maintenance cost for items that are easily cleaned or replaced. There would be some increased staffing cost with the hoped for increased use of the buildings after changes to space. The Director also noted that there will be expense anyway in replacing carpet at some of the District libraries where it is already worn out. We will use as much of the shelving as we can, but there will be some that will be need to be scrapped. 5
Bandwidth needs to be budgeted even if we don't change our spaces. Computers are not in the current budget. The board thanked the consultants for their report. Set Special and regular meeting dates The board adjourned at 5:12 pm. M, C, Veale ****************************************************************************** Calendar of events: Feb 18: Community Library Network regular Board meeting, Hayden 2 5 Feb 25: Community Library Network special Board meeting, Post Falls 2-5 Mar 17: Community Library Network regular Board meeting, Post Falls 2-5 6