The Greens The Entrance Visitors Induction Policy All new inductees will go through an induction procedure performed by the Chief Executive Officer, Duty Manger or an appointed person. The induction process will consist of inductees being given 1. The Greens The Entrance Occupational Health and Safety Policy 2. Copy of the The Greens The Entrance Emergency Evacuation Procedure. 3. Declaration that inductees have a. Read the policy information given to them. b. Been escorted through the premises and shown the exit and fire extinguisher points relative to the Emergency Evacuation Procedures. c. Been shown locations of bathrooms. d. Been offered opportunity to ask any questions regarding Club Policy or any other safety matters. Encl: The Greens The Entrance Occupational Health and Safety Policy Copy of the The Greens The Entrance Emergency Evacuation Procedure. Copy of evacuation plans Declaration
OCCUPATIONAL HEALTH AND SAFETY POLICY The Greens The Entrance recognises that occupational health and safety is an important and integral component necessary to the daily operation of a successful business. To ensure that proactive and positive approaches towards workplace health and safety are adopted, The Greens The Entrance will give its full support and commitment to developing and implementing a comprehensive and systematic approach to Occupational Health, Safety and Rehabilitation Management. The Greens The Entrance is committed to the following: Ensuring the health, safety and welfare of all employees, visitors and patrons. Providing and maintaining work environments and systems of work that are safe and without undue risks to health. Complying with occupational health and safety legislative requirements. Adopting a risk management approach by identifying, assessing and controlling all workplace hazards, which pose a risk of personal injury or illness, damage to property, fire or security breaches. Providing supervision, information, instruction and training to increase personal awareness and understanding of workplace hazards and safe working procedures. Providing supervision to ensure that employees comply with rules and safe work practices to protect their own, and fellow employees health and safety at work. Adopting a consultative approach to resolving workplace occupational health and safety issues, by disseminating information and involving and consulting employees on ways to identify, assess and control workplace hazards. Providing employees with relevant, easy to understand, readily accessible occupational health, safety and rehabilitation information.
Ensuring that employees have access to health resources and injured employees are effectively rehabilitated. Providing safety devices and personal protective equipment wherever needed. Developing and implementing policies and plans to promote occupational health and safety awareness and action. Ensuring that staff have relevant occupational health and safety training on induction. Ensuring that all contractors meet and conform to all relevant occupational health and safety legislative requirements. Ensuring occupational health and safety standards will not be compromised due to conflicts with productivity and efficiency. While Club management provides this commitment, it must be realised that a genuine team effort is needed so that safety and accident prevention becomes everyone s responsibility. The support and cooperation of staff is critical to the success of the Club s approach to health and safety management.
Occupational Health and Safety Evacuation Plan Updated: February 2011 Evacuation Plan and Procedures: People should be moved in an orderly fashion and the numbers of people accounted for before and after each move. This includes patrons, staff and contracting staff. The decision to evacuate the area can be made initially by any member of staff on discovery of the incident, but total evacuation of the Club should be made by the Chief Warden, or the Deputy Chief Warden. Any evacuation of people from outside is the responsibility of the NSW Police or Emergency Services. Control of external roadways, pedestrians and vehicle control is also the responsibility of the NSW Police or Emergency Services. Assessing the Situation The incident should be assessed by the Chief Warden and/or Deputy Chief Warden before the decision to evacuate is made. In doing this consideration should be given to: 1. Location of the incident 2. The seriousness of extent of the incident. 3. The proximity to flammable materials. 4. Whether the immediate action taken to control the incident is having the desired effect. 5. The number and condition of patrons in the immediate area. Stages In Evacuation Evacuation should be made in three distinct stages depending upon the severity of the emergency. Stage 1 Removal of people from the immediate danger area. Members, guests and staff in the immediate danger area will, in the first instance, need to be assembled outside the affected area. Once the area has been evacuated, doors should be closed to confine any smoke and fire. Stage 2 Removal to Safe Area If the severity of the incident warrants further evacuation, members and guests should be moved through fire and/or smoke doors to safe areas. This may be to an adjoining room or outside the building.
Stage 3 Complete Evacuation of the Building Should the emergency necessitate evacuation of the entire building, the resources of all available staff will be required to assist in the movement of patrons and staff to a place of safety. Evacuation should be carried out to pre determined safe areas away from the building. i.e. The North/West corner of No. 3 Bowling Green, Park Road side. Egress Routes The presence of smoke and/or fire in an emergency situation may govern the choice of evacuation routes and prohibit the use of obvious exits, in which case the nearest alternate exit should be used. (Please note marked fire exits on attached floor plan). Assembly Areas 1. Lawn Area adjacent to Club entry, No. 4 Green in Park Road. 2. Lawn Area adjacent to No.1 Green, in Warrigal Street. Access should be kept clear for emergency vehicles. Fire Alarm Monitoring Board: The fire alarms within the club are monitored by an external third party, Spectrum Fire Monitoring. When the alarms are activated ADT Fire Monitoring first notifies the NSW Fire Department, then the club CEO. Each fire alarm, whether a real emergency or a false alarm will result in the Fire Brigade attending the club. The Fire Brigade will treat each alarm as a real emergency. When an alarm is triggered, the fire alarm monitoring board will indicate the location that has triggered the alarm. The alarmed area will be indicated by a red LED indicator number corresponding to the following areas. 1. Gaming Area + Toilets 2. Bar + Auditorium Seating 3. Offices, Bar + Cellars 4. Upstairs Restaurant + Toilets 5. Upstairs Offices + Kitchens 6. Duct Probe East 1 7. Duct Probe East 2 8. Duct Probe West 9. Duct Probe Upstairs
Considerations: The club has two floors of occupancy. The ground floor which occupies locker rooms bar, bowls shop, poker machine lounge and cellar area. The bowls shop is manned from opening time to 4pm Monday to Friday and 12.00pm Saturday. All other areas are occupied during trading hours. The first floor consists of a buffet style dining room and administration office. The dining room is occupied from opening to 9.00pm, administration is generally occupied from 7.30am to 6.00pm The club operates primarily from 10am to between 10pm and midnight over seven days. However, staff and other contractors will be in the building outside these hours. Because of the spread of operating hours, each day will consist of two or more overlapping shifts, and there will be times when minimal staff will be on duty at one time, therefore minimal staff may carrying the burden of having to evacuate the whole building in the unlikely event of an emergency. Consultation: Keeping in line with the clubs adopted policy of managing OHS by "other agreed arrangements", management proposes to appoint Fire Wardens as described below. Normal operating times say Monday to Sunday 10am to12.00am. It is intended that the Fire Warden for each area will be higher ranking employee of each section or otherwise appointed person. Administration and 1 st floor ladies toilets: Fire Warden will be the CEO. In the CEO s absence the Fire Warden will be the Administration Supervisor. If the Administration Supervisor is absent the Fire Warden will be the Administration Assistant. 1 ST floor buffet restaurant: Fire Warden will be the Restaurant Manager. In in the Restaurant Manager s absence the Fire Warden will be the Restaurant Supervisor. Ground floor Bowls shop, locker rooms: Fire Warden will be the bowls shop assistant. In the absence of the bowls shop assistant the Fire Warden will be the Duty Supervisor. The Duty Supervisor may appoint a deputy warden to provide assistance.
Ground floor cellar: Fire Warden will be the cellar person on duty. In the absence of the cellar person the Fire Warden will be the Duty Supervisor. The Duty Supervisor may appoint a deputy warden to provide assistance. Ground floor lounge, gaming room and amenities: The Fire Warden will be the Duty Supervisor. The Duty Supervisor may appoint a deputy warden to provide assistance. Duties of the Fire Warden: In case of an emergency ring 000. When the fire alarms are triggered, only if it is safe to do so, inspect the fire alarm monitoring board located in the foyer of the main entrance. The LED display will indicate the location where the alarm has been triggered. Only then if it is safe to do so, inspect each area of your responsibility to ensure that patrons are ready to exit the building. In an orderly fashion exit the building via the closest or safest exit. Direct patrons to the mustering area as shown on the evacuation plans. Consult other Fire Wardens for confirmation that they have cleared their respective areas. Training: Legislation requires that evacuation training be conducted at least annually. It is proposed that following the consultation process and the method of appointing Fire Wardens and evacuation is confirmed, each member of staff and contractors will sign off on their understanding of the evacuation plan and method of operation. At a time to be determined, alarms will be set and an evacuation drill will take place. This training drill will be conducted in the morning and or afternoon of the nominated day. False Alarm: It is important to know that alarms may be triggered by events other than an actual fire; Steam from a hot hose, a water urn, or a burnt meal from the kitchen can trigger an alarm just like burnt toast may send off a smoke detector in your home. The inspection of each alarm must be treated as a real emergency. When the fire alarms are triggered, only if it is safe to do so, inspect the fire alarm monitoring board located in the foyer of the main entrance. The LED display will indicate the location where the alarm has been triggered. Only then if it is safe to do so, inspect each area of your responsibility to ensure that patrons are ready to exit the building.
Following your safe inspection, if you have determined that the alarm was a false alarm, you may take the following action. 1. Unlock the Fire Alarm Monitoring Board. (Key is located on the key board in the supervisors office) 2. Press the silence button located on at the top right of the board Silence 3. Address patrons via the P/A that it was a false alarm and that the Fire Brigade will attend the club to ensure safety. 4. Wait for the Fire Brigade to attend the club. The fire man in charge will reset the alarm board.
The Greens The Entrance Visitors Induction Declaration I.. Declare that on the.. day of 20.. Club representative Provided the following induction process to me and that I have read all policy documents given to me, and I have been given opportunity to ask further questions. 1. The Greens The Entrance Occupational Health and Safety Policy 2. Copy of the The Greens The Entrance Emergency Evacuation Procedure. 3. Been escorted through the premises and shown the exit and fire extinguisher points relative to the Emergency Evacuation Procedures. 4. Been shown locations of bathrooms. Inducted Visitor.. Club Representative