Royal Welsh Show July 24-27 2017 Application for Tradestand Space Closing Date for Entries 1st March 2017 No Application is Valid Unless Payment is Received with Application. Please Complete in BLOCK Capitals Company Address Details: (This address will appear in the Show Catalogue and on all invoices) Account Number If known Correspondence Details: (Tickets, passes and general correspondence will be sent to this address) Show Company Name Address Person to Contact: Mr/Mrs/Miss/Ms Telephone: Mobile Number Email: Address (if different to Company Address) Postcode Telephone Email Invoice Email Address Website Address Invoice Address: (please complete if different to company address) Company Name Email: Address Please Delete where appropriate: Demonstrator : Yes / No Livestock Exhibited: Yes / No Please note: New exhibitors must supply either a current photograph of their stand, website details or photos of the products you will be selling. Your tradestand is not confirmed until we have forwarded you an official invoice or receipt. 1. Catalogue Description (Please note this compulsory as its used for tradestand placement) - (see Regulation 1.19) (Please print clearly) Three lines (approximately 30 words) plus your company name and address will be inserted free of charge. Return to: Simon Gittoes, Tradestand Officer, RWAS Ltd, Llanelwedd, Builth Wells, Powys, LD2 3SY For Office Use Only Date Payment Size & Location
2. Open space (please see step 1 in the regulations before completing this section) Application Process: 2016 Stand holders get the chance to re-book and have until the 1st March to do so. After that date we start to look at the new applications and slot new stands into the vacant plots. Please make sure you enclose a photo of your stand as which helps us to place your stand in the correct position. The closing date is only a guideline as we take applications until all spaces have been filled. Please complete this form if you are a new exhibitor. Stands returning from 2016 please complete and amend the enclosed pre-printed form where nececessary. If you have an area preference, please detach the show plan from the back page and indicate thereon the locations your require. Rates (for the four days): Agricultural machinery, agricultural services and sundries, breed societies, forestry - 8.20 per square metre. All other stands - 19.40 per square metre (all prices net of VAT). Areas in excess 110 sq metres at half normal rates (ie first 110 sq. metres at full rate, the rest at half rate) Minimum frontage 3.10m, and minimum depths of 7.5 on all avenues except 16.75m on the automotive Any size stand may be booked as long as its over the minimum frontage and depths as indicated above. Please indicate the frontage and depth required below: Total Area: (multiply the frontage x the depth) Rate: either 8.20 or 19.40 Stand Cost: (multiply total area x rate) Frontage: Depth: If you intend to use a marquee/pavilion does it cover the whole of the frontage booked? *delete where appropriate. *Yes *No 3. South Glamorgan Hall - (craft and gift - shell scheme units) 2.4 metres high with name board provided and depending on location have back and two side panels. Limited space available. 2.50m x 1.83m unit @ 170.00 each 3.10m x 1.83m unit @ 210.80 each 3.70m x 1.83m unit @ 251.57 each 5.00m x 1.83m unit @ 340.00 each 3.00m x 3.00m unit @ 334.44 each 4.50m x 3.00m unit @ 501.66 each Number Req. Stand Cost: (multiply mudule rate x number req.) 4. Electric - Please complete enclosed form if you require a connection, also see reg. 1.15 Please complete the enclosed order for electrical services (Outside Space& the South Glamorgan Hall and carry forward the sub total here: Sub total brought forward from electic order form (excluding VAT) Carried Forward to next column
Brought Forward from previous column 5. Water Supply - (see Regulation 1.16) No. Req. Water supply terminating in a tap 95.00 6. Caravans - (see Regulation 1.17) Caravans - External Park open from 9 am on Saturday, 22 July until midday Friday 28 July - space provides parking for car and caravan (plus awning if required). No. Req. Caravans External Park + Electric Hookup 225.00 each (1 per stand) Traders Caravan Caravan forming part of the stand 110.00 each (Free) 7. Ticket & Passes - (see Regulations section 1.18) Pre Show passes for personnel and vehicles etc., will be required to be shown from Monday 17 July until midnight Sunday 23 July - please state the number of passes required bearing in mind caterers, contractors, delivery vehicles etc. Tickets Show period, see Regulation 1.18(c) as to free issue. No.Req. 8. Contractors and Stand Erectors Pre Show Personnel Pre Show Vehicles Show Period Car Park Show Period Free Issue 4 Day Ticket / Day Tickets* * (Please delete if not applicable) Additional Show period 4 Day Ticket 73.00 Additional Show period Single Day Ticket 18.25 Servicing Pass (see Regulation 1.18 (f )) Dog Permits (see Regulation 1.18 (g)) If you intend to employ a stand contrator/erector please give details below: Contact Name Telephone Number Email Company Name and Address Carried Forward to next column
i Brought Forward from previous column 9. Public Liability Insurance As a condition of entry all stands must have public liability insurance. Please give details below who you are insured with and enclose a copy of your current insurance certificate:.................. Environmental Fee (All applicants must add) 25. 00 Net Total Add VAT @ 20% Please make cheques payable to RWAS Ltd Total Due I/We hereby apply for Tradestand Space and agree to abide by the Rules and Regulations and Safety Policy of the Royal Credit Welsh Card Agricultural Payment Details Society Ltd. which I/we have read and will pass on to those of our contractors and staff attending the Show. I have also completed the risk assessment forms as per enclosed. Signed Date Please Note: Security will be in operation from 7am Monday 17 July until mid day Saturday 29 July 2017. All Stands and any part of, must be removed by 3 August 2017 otherwise a surcharge will be imposed. Credit Card Details Additional Information: Please indicate details of credit card address: I wish to pay by: Switch Mastercard Visa Amount to Charge and authorise you to debit my account with purchases on this form. House No. (If known) Postcode. Card No. Issue No. (Switch only) Card Start Date Card Expiry Date Security Code (The last 3 digits on signature Strip) Name as it appears on the card Card Holder s Signature For Office Use Only Date Cheque No. Amount paid Balance Due
Royal Welsh Agricultrual Society - Risk Assessment Form Please answer the questions below by placing a circle around your response. This form has to be completed by all exhibitors and returned with your tradestand application. Also note that some questions ask you to provide evidence of your answers. This does not have to be sent with your risk assessment, but must be available on your Tradestand for inspection throughout your attendance at the Show. Company: Contact Name: Tel: Address: Postcode: E mail: A. Insurance Do you hold Public Liability Insurance to cover your attendance at the Show? (Copies of which must be available for inspection during the Show) Yes No N/A B. Reducing the risk of fire Has any portable electrical equipment been portable appliance (PAT) tested by a competent person in the last year? (Evidence may be requested). Yes No N/A Have you identified ignition / heat sources and ensured that these are kept away from all flammable / combustible materials? Yes No N/A Are you aware that petrol generators are not permitted on the Showground? Yes No N/A C. Gas and gas appliances (including your caravan if located on the Showground) Do you have an inspection / gas safety certificate, from someone who is Gas Safe Registered, for the appliances and pipework and are all hose connections made with crimped fastenings rather than jubilee clips? (Evidence may be requested). Yes No N/A Will the LPG cylinders be kept outdoors, secured in the upright position and out of the reach of the general public? Yes No N/A Will appliances be fixed securely on a firm, non-combustible heat insulating base and surrounded by shields of similar material on three sides? Yes No N/A Will the LPG cylinders be located away from entrances, emergency exits and circulation areas? Yes No N/A Will the LPG cylinders be easily accessible for isolation in case of an emergency? Yes No N/A Do you ensure that gas supplies are isolated at the cylinder, as well as the appliance, when the apparatus in not in use? Yes No N/A Will you ensure that only those cylinders in use / likely to be used are kept at your stand / unit? Yes No N/A Are staff appropriately trained in the safe use of LPG present at the stand / unit at all times? Yes No N/A D. Fire detection, preventing fire spread and fire fighting (including your caravan if located on the Showground) If staff sleep in / near the stand / unit, is there a working smoke detector and a clear exit route maintained? Yes No N/A PTO
Have you identified combustible materials that could promote the spread of fire beyond the initial ignition point and reduced the chance of them being involved Yes No N/A in an accident, e.g. paper, cardboard, bottled LPG. Will you have sufficient bins for refuse or suitable arrangements to prevent an accumulation of refuse. Yes No N/A Are the structure, roofing, walls, linings and fittings of your stand / unit flame retardant? (Evidence may be requested). Yes No N/A Do you have appropriate fire extinguishers / fire blankets available that have been tested within the last year? (Evidence may be requested). Yes No N/A Are staff within the stand / unit familiar with the basic operating instructions for the fire extinguishers / fire blanket? Yes No N/A E. Emergency escape Will staff be aware of what to do in the event of a fire, how to raise the alarm, evacuate the stand / unit and the exit locations Yes No N/A Do you ensure your stand / unit never becomes overcrowded to guarantee the safe escape of occupants in the event of a fire? Yes No N/A Will adequate exits be provided for the number of occupants within the stand/ unit? (Are staff and customers able to evacuate easily if the normal exit was blocked due to fire?) Yes No N/A Will the available exits be unobstructed and unlocked at all times the stand / unit is in use? Yes No N/A Where necessary, will there be sufficient directional signs indicating the appropriate escape route and do they comply with current regulations? Yes No N/A If normal lighting failed, would the occupants be able to make a safe exit? (Consider daylight, streetlights, back up lighting, torches). Yes No N/A F. Other risks Are you aware that you must NOT stock or sell certain items, as listed under banned items in the Tradestand Regulations? Yes No N/A Have you completed a risk assessment covering the set-up, use and take-down of your Tradestand, e.g. the use of banksmen alongside large vehicles, certification for lifting equipment, management of slips, trips and falls etc. (Evidence may be requested). Yes No N/A Do you have procedures to ensure that no equipment, e.g. telehandlers or flagpoles, comes into contact with the overhead power lines on some parts of the Yes No N/A Showground (the Tradestand Officer will be able to advise if your stand is close to overhead power lines). Do you intend to break the ground surface, dig or excavate such that you might contact underground services, e.g. underground cables or pipework. Yes No N/A Do you intend to sell Alcohol? Yes No N/A I/We hereby agree to have all the above mentioned documention available on our stand for inspection, and will ensure that our contractors and staff attending the Show are aware of this requirement. Signed : Print Name: Date: