Company Name: Contact Name: Mailing Address: Foundation of the State Arboretum ARBORFEST APPLICATION OCTOBER 8-9, 2016 RAIN OR SHINE EVENT APPLICANT INFORMATION PLEASE FILL OUT COMPLETELY Phone: City: State: ZIP Code: Email Address: Please check Vendor Type: Food Vendor Serving Lunch Retail Vendor Food Vendor Serving Sides/Desserts NonProfit Org with Sales NonProfit Org No Sales List of Products to be offered for sale: (First time vendors must enclose or attach photos.) Electrical Needs: Clearly mark the type(s) of electricity you will need. Pictures of the electrical stations are enclosed to help you match your cords with our ports and the corresponding amperage. 20 amps/120 volts $25 50 amps/220 volts $75 Amount 30 amps/120 volts $50 60-100 amps/220 volts $150 $ Booth Size: Food Vendors should state the total number of Linear feet you need across the front of the booth, include trailer hitches, support ropes and pegs. Retail and NonProfit Vendors should state the number o f booths desired. Retail/Food Vendor # of 15 W X 20 D booth(s) at $100 each: Insrth Numb $ NonProfit Organization No Sales # of 10 W X 20 D booth(s) at $25 each: Inserth Numb $ NonProfit Organization With Sales* # of 10 W X 20 D booth(s) at $50 each: Inserth Numb $ *Only one booth size and space available. Table Rental: 1 Table at $10 2 or more tables at $8 each: $ Total Amount Due by August 8. Include $10 late if submitting after. If submitting GardenFair and ArborFest Applications together, discount $10. $ Exhibitor Setup: Tell us when you will arrive. Thursday Noon-4 p.m. Thursday Food Vendor Setup Noon-4 p.m. Thursday Vendors with Oversized vehicles/trailers and/or vehicles with more than 2 axles Friday 11:00-4 p.m. All Vendors must be open 9 a.m. 4:30 p.m. Saturday and Sunday Vendor Registration Available Online: http://blandy.virginia.edu/our -foundation/online_payments All Applications and signed guidelines must be postmarked or emailed to fosaevents@virginia.edu no later than August 8, 2016. All paperwork must be submitted even when paying online. Refunds: Cancellations prior to September 9, 2016 may be eligible for a full refund. After this date, refunds will not be available. Certificate of Insurance Enclosed. Must cover dates of ArborFest. Due September 9, 2016 I have read the vendor agreement guidelines and agree to abide by the conditions set forth therein. I agree to pay all fees, and provide a Certificate of Insurance to FOSA. Signature of applicant Date Print Name Updated Dec 2015 Submit Forms & Check Payable to: FOSA/Garden Fair, 400 Blandy Farm Ln, Boyce VA 22620 Phone: 540-837-1758 ext 224 Fax: 540-837-1523 Email: FosaEvents@virginia.edu
ArborFest 2016 Foundation of the State Arboretum Vendor/Exhibitor Guidelines 1. The Foundation of the State Arboretum of Virginia (FOSA) sponsors ArborFest each Fall. Vendor/Exhibitor participation is by invitation only and this event is held rain or shine. The event will be held on Saturday and Sunday, October 8-9, from 9 a.m. to 4:30 p.m. 2. The Foundation will provide Vendor space, a watering system, and toilet facilities. Beyond these measures, FOSA, the University of Virginia, Blandy Experimental Farm and the Sate Arboretum of Virginia assume no responsibility for an liability arising from Vendors/Exhibitors activities at ArborFest and assume no responsibility or liability for materials, equipment, or other items brought by Vendors/Exhibitors to the Arboretum in association with ArborFest. 3. Vendor/Exhibitors must provide their own exhibit tents, chairs, etc. We prefer you supply your own table(s), but they can be rented from the Arboretum (see application). Sales exhibits or booths, items for sale, and signs must be confined to the assigned area. This includes but is not limited to tent stakes, trailer hitches, ropes or tie downs, and cookers. Booth sizes may not be exceeded. Penalties for exceeding the booth size will apply and will be assessed on the field. No booth sharing or swapping is permitted without prior approval from FOSA which will be decided on a case by case basis. 4. Vendors agree to sell only propagated plants, and not to sell any wild collected plants. Additionally vendors agree not to sell any plant species, or cultivars thereof, that appear on the enclosed list titled Landscape Plants that are Alien Invasive Species in Virginia. Recognizing that sterile cultivars of Alien Invasive Plants are being developed, we will make exceptions to the above with prior approval. Submit requests to Kim Strader (kas3a@virginia.edu) for exceptions one month prior to the sale date. Submissions must include the complete plant name along with research documentation proving the plant is sterile. Additionally, the vendor must display a sign stating that this is a sterile cultivar. Failure to receive prior approval will result in the vendor being requested to remove the plant from the sales area. 5. Food and beverage sales are permitted only by special agreement from the ArborFest Committee. 6. PLEASE NOTE: A Certificate of Insurance must be provided by vendors who are selling goods or services, listing the Foundation of the State Arboretum as the certificate holder. The certificate must show commercial, general liability coverage with limits of liability not less than $1 million dollars. Exhibitors and Nonprofit vendors, who are not selling goods or services, will be exempt from the Certificate of Insurance. 7. SETUP: Vendors/Exhibitors may setup on Thursday, October 6 from Noon to 4:00 p.m. and Friday Oct 7 from 11:00 a.m. to 4:00 p.m.. Food vendors and Vendors with Oversized vehicles/trailers and/or vehicles with more than 2 axles must setup on Thursday to ensure event field access, unless previously arranged with Vendor Coordinator. During setup, please look for dashes of paint marking electric and phone lines. You must be at least two feet away from the painted markings before driving tent stakes, poles for birdhouses, or art etc. into the ground. Vendors MUST open for business at 9:00 a.m. on Saturday and Sunday. All vendors WILL BE OPEN until 4:30 p.m. each day. Note: Please take great care with vehicles and other equipment to assure that the Arboretum grounds, trees, and plants are not damaged. 8. TAKE DOWN: Vendors/Exhibitors may begin take down at 4:30 p.m. on Sunday, October 9. All Vendor/Exhibitor materials must be removed no later than 1:00 p.m. on Monday, October 10. 9. FOSA reserves the right to direct Vendors/Exhibitors to withdraw for failure to abide by these guidelines and to refuse entrance to future events. For further information or clarification, call Roberta Johnson, the Vendor Coordinator at 540-722-2989 or the FOSA office at 540-837-1758 extension 246. All parties participating must sign and date these guidelines: I have read the vendor agreement guidelines and agree to abide by the conditions set forth therein. I agree to pay all fees, and provide a Certificate of Insurance to FOSA. Authorized Signature: Date: Print Name: Company Name: Updated December 2015
State Arboretum of Virginia at Blandy Experimental Farm Alien Invasive Landscape Plants in Virginia The following list contains alien invasive plants that are grown and/or used in the landscape/nursery industry. Plants that are not grown, distributed and planted by the industry (such as Alliaria petiolata, Garlic Mustard) do not appear on the list. The following sources provided information to develop this list: Invasive Plant Atlas http://www.invasiveplantatlas.org/index.html, Mid-Atlantic Exotic Pest Plant Council http://www.maipc.org/ and Digital Atlas of Virginia Flora http://vaplantatlas.org/ Please note that cultivars of these plants can also be invasive. Trees: Shrubs: Acer platanoides Albizia julibrissin Evodia daniellii (Tetradium daniellii) Melia azedarach Morus alba Phellodendron amurense Populus alba Pyrus calleryana Quercus acutissima Salix alba Ulmus pumila Berberis thunbergii Buddleja davidii Cytisus scoparius Deutzia scabra Elaeagnus pungens Euonymus alatus Euonymus europaeus Hibiscus syriacus Ligustrum amurense Ligustrum obtusifolium Ligustrum ovalifolium Ligustrum sinense Ligustrum vulgare Lonicera fragrantissima Lonicera standishii Lonicera tatarica Rhodotypos scandens Rubus phoenicolasius Spiraea japonica Viburnum dilatatum Norway Maple Mimosa or Silktree Korean Evodia or Bee-Bee Tree Chinaberry White Mulberry Amur Corktree White Poplar Callery, Ornamental or Bradford Pear Sawtooth Oak White Willow Siberian Elm Japanese Barberry Butterfly Bush Scotch Broom Fuzzy Deutzia Thorny Olive or Silverberry Burning Bush European Spindletree Rose of Sharon Amur Privet Border Privet California Privet Chinese Privet European or Common Privet Winter Honeysuckle Standish or Fragrant Honeysuckle Tatarian Honeysuckle Jetbead Wineberry Japanese Meadowsweet Linden Viburnum
Vines/Groundcovers: Perennials: Grasses: Akebia quinata Ampelopsis brevipedunculata Clematis terniflora ( C. dioscoreifolia, C. maximowicziana, C. paniculata) Euonymus fortunei Glechoma hederacea Hedera helix Ipomoea purpurea Lonicera japonica Lysimachia nummularia Vinca major and V. minor Wisteria floribunda and W. sinensis Ajuga reptans Polygonum cuspidatum (Fallopia japonica) Iris pseudacorus Lythrum salicaria Lythrum virgatum Myriophyllum aquaticum Ranunculus ficaria Arundo donax Imperata cylindrica Miscanthus sinensis Phalaris arundinaceae Phyllostachys aurea Pseudosasa japonica Annuals/Biennials: Hesperis matronalis Perilla frutescens Chocolate Vine or Five-leaf Akebia Porcelain Berry or Amur Peppervine Sweet Autumn Virgins Bower Winter Creeper Ground Ivy or Creeping Charlie English Ivy Common Morning-glory Japanese Honeysuckle Creeping Jenny or Moneywort Periwinkle Wisteria Bugleweed Japanese Knotweed or Fleeceflower Yellowflag Iris Purple Loosestrife European Wand Loosestrife Parrot Feather Lesser Celandine Giant Reed Cogongrass or Japanese Bloodgrass Maiden Grass or Chinese Silvergrass Ribbon Grass or Reed Canarygrass Golden Bamboo Arrow Bamboo Dames Rocket Beefsteak Plant or Perilla Mint 12/2013
BLANDY OFFERS 6 ELECTRIC STATIONS Breakers for these outlets are located in the panel with them. Examples are below: 50 Amp 220 Volts 30 Amp 220 Volts 20 Amp 120 Volts GFCI