PURCHASING DEPARTMENT REQUEST FOR PROPOSAL No. 1895 Fire s, Fire Suppression, Fire s, Emergency Lighting & Sprinkler Systems Maintenance Addendum No. 1 July 7, 2017 This addendum shall be read in conjunction with and considered as an integral part of the Request for Proposal No. 1895. Revisions supersede the information contained in the original Request for Proposal No. 1895 or previously issued Addendum. No consideration will be allowed for any extras due to any Proponent not being familiar with the contents of this Addendum. Ensure this document is signed, acknowledged and included in the Proposal submission. ADDITIONAL REQUIREMENT: Upon the request of the City the Successful Proponent must provide information regarding all work done in connection with providing the services as described in the 1895 RFP document(s). QUESTIONS AND ANSWERS Q1: What is the Minimum Rate of Pay? A1: Please refer to page 51, 52 and 53 of the Bid document; it is explained there. Q2: What is fuel reporting? A2: Please find attached information on the next two (2) pages and also refer to page 54 of the RFP 1895 for the worksheet Q3: The Optional Pricing sheet suggests HST? A3: Please find attached revision (TOTAL FEE EXCLUDING GST/PST). Q4: Page 13 clause 5.3 (ASTTBC, and alike); what is and alike? A4: NFPA Defines: 3.3.28 Qualified. A competent and capable person or company that has met the requirements and training for a given field acceptable to the AHJ. [96, 2008] 3.2.2* Authority Having Jurisdiction (AHJ). An organization, office, or individual responsible for enforcing the requirements of a code or standard, or for approving equipment, materials, an installation, or a procedure. Q5: Is it possible to get a device list per facility? A5: Yes; however locations and devise counts are an estimate and may vary. Facilities and/or devise counts may increase or decrease, pricing will remain as per submission(s) fees/pricing and at no penalty to the City. Please find list attached.
(A2) TO: Finance Department 455 Wallace Street, BC, V9R 5J6 Phone: 250-754-4251 Fax: 250-755-4440 CONTRACTORS FOR THE CITY OF NANAIMO DATE: DECEMBER 5, 2016 RE: FUEL CONSUMPTION METHODOLOGIES With regard to fuel consumption, the City is required to collect and report on the total amount of fuel that is consumed by your equipment while providing services to the City. This calculation may require the use of professional judgment and some estimates. Please see the following sample ideas as to how to calculate the City s portion of fuel consumption: Method 1 Determine what percentage of your revenues (or what percentage of your costs) come from the City o For example, if approximately 20% of your overall revenues come from a City contract, it would be logical that around 20% of your fuel consumption would be attributed to the City. If you have reports that show your overall fuel consumption, you could apply this percentage to your overall fuel consumption. Method 2 Determine which specific vehicles or equipment are used for the City contract o If you have specific vehicles and equipment that are assigned to the City, or assigned to the area, you could obtain the fuel consumption information for those, figure out what percentage of the contract revenue comes from the City, and apply that factor to come up with the overall fuel consumption that is City related. What if I don t have fuel consumption information? Accounting records can be used to figure out the approximate number of litres consumed during the year. For example, if the company spent $10,000 on fuel in 2015, and the average price per litre was $1.20 throughout the year, then approximately 8,333 litres of fuel were consumed. Contact Information If you have questions or need assistance with your fuel consumption calculations, please contact: Michelle Loree, CPA CGA Financial Analyst City of 411 Dunsmuir Street, BC, V9R 0E4 Phone: 250-754-4251 Ext 4358 Email: michelle.loree@nanaimo.ca THE CITY OF NAMAINO Page 2 of 30 THIS PAGE MUST BE INCLUDED WITH SUBMISSION July 7, 2017
(A2) GENERAL INFORMATION Finance Department 455 Wallace Street, BC, V9R 5J6 Phone: 250-754-4251 Fax: 250-755-4440 Contractor Reporting Fuel Consumption sheet This form contains the worksheet for the Contractor Reporting Fuel Consumption sheet, which applies to any contractors who have new or renewed contracts with the City of beginning on or after June 1 st, 2012. Contractors can choose to report their fuel consumption according to the frequency that works best for them (e.g. by invoice, monthly, quarterly, or annually), although reporting on an invoice-by-invoice basis is recommended. At a minimum, fuel consumption must be reported annually. The due date for the fuel consumption worksheet(s) for the calendar year will be January 31 st of the following year. Please note that you will only need to report fuel consumption data for fuel used in the delivery of a service to the City for OPERATING EXPENDITURES ONLY (not for services provided for the City for capital projects). Why do I have to report my fuel consumption? The City of, along with 95% of other local BC governments, signed the BC Climate Action Charter in 2007. As part of the Charter requirements, the City must measure and report on the City s overall greenhouse gas (GHG) emissions each year, which was recently changed to include contracted emissions. Effective June 1 st, 2012, the City of is required to track and report on contracted emissions that are derived from fossil fuel consumption used to operate vehicles, equipment and machinery. These include (but are not limited to) gasoline, diesel, propane, and bio-fossil fuel blends. The City of is required to request specific vehicle and fuel consumption data from contractors, which will facilitate the calculation of greenhouse gas emissions by applying standardized emission factors. If you would like further information with regard to BC s Climate Action Charter, and BC s commitment to becoming carbon-neutral, please visit the Ministry of Environment website at: http://www.env.gov.bc.ca/cas/mitigation/carbon_neutral.html Contact Information: If you have questions or need assistance with completing this form, please use the contact information outlined below. Please submit your completed fuel consumption worksheets to: Michelle Loree, CPA CGA Financial Analyst City of 411 Dunsmuir Street, BC, V9R 0E4 Phone: 250-754-4251 Ext 4358 Email: michelle.loree@nanaimo.ca THE CITY OF NAMAINO Page 3 of 30 THIS PAGE MUST BE INCLUDED WITH SUBMISSION July 7, 2017
(A3) OPTIONAL PRICING Proponents are to provide a fee to provide a comprehensive fire extinguisher inventory for the specified locations listed below. The information to include for each of the following Facilities: o Building and Location o Type/Size o Manufacturer o Serial No. o Manufacturer Date o 6 Yr Due, Hydro Due o Status (i.e. New Install, Recertified). Report to be in an excel spreadsheet. LOCATION TOTAL FEE EXCLUDING GST/PST Beban House, 2300 Bowen $ Beban Park Social Centre, 2300 Bowen $ Beban Pool, 2300 Bowen $ Bowen Park Complex, 500 Bowen $ City Hall, 455 Wallace Street $ City of Pound $ Cliff McNabb Arena $ Frank Crane Arena $ Aquatic Centre $ Fire Administration Building $ Ice Centre $ Oliver Woods Community Centre $ Parks Maintenance Yard $ Public s Yard $ Police Annex $ Police Operations Building $ THE CITY OF NAMAINO Page 4 of 30 THIS PAGE MUST BE INCLUDED WITH SUBMISSION July 7, 2017
A5 SCHEDULE A - FACILITY SERVICE REQUIREMEMTS AND FEES - REVISED (Proponents are to provide their response directly onto this Schedule) 1. Rate for annual inspection & test of fire alarms, sprinkler systems, fire suppression systems, can be at a fixed lump sum fee per inspection or be quoted at an hourly rate. Proponents who are submitting an hourly rate, must state the number of people required to perform the work and the total estimated hours to complete the work. 2. are in Canadian Funds and include the furnishing of all labour, materials, travel, fuel surcharge, and equipment to perform the services / work, including anything required to be done for the fulfillment and completion of this Agreement. 3. Any applicable taxes are extra. 4. Parts are extra. While the City has used considerable effort to ensure an accurate representation of the type of services to be performed, the information is not guaranteed or warranted to be accurate by the City. Type of Service to Be formed be formed son Required to form Beban House 2300 Bowen 5:00 p.m. & of Sprinkler Systems Test and Inspect Lighting and Exit 5:00 p.m. 5:00 p.m. 5:00 p.m. THE CITY OF NAMAINO Page 5 of 30
Type of Service to Be formed be formed son form Beban Park Social Centre 2300 Bowen 5:00 p.m. & 5:00 p.m. Kitchen Fire Suppression System (4 Ga. Kidde) 5:00 p.m. of Sprinkler Systems 5:00 p.m. Test and Inspect Lighting and Exit 5:00 p.m. THE CITY OF NAMAINO Page 6 of 30
Type of Service to Be formed be formed son form Beban Pool 2300 Bowen 5:00 p.m. & of Sprinkler Systems Test and Inspect Lighting and Exit 5:00 p.m. 5:00 p.m. 5:00 p.m. THE CITY OF NAMAINO Page 7 of 30
Type of Service to Be formed be formed During the son form Bowen Park Complex 500 Bowen 4:30 p.m. & 4:30 p.m. & Test Kitchen Fire Suppression System (2.5 Gallon Kidde WHDR 260) all Emergency Lighting & Exit 4:30 p.m. 4:30 p.m. Boys and Girls Club 1400 Cranberry Ave. & all Emergency Lighting & Exit 8:00 am. 5:00 p.m. 8:00 am. 5:00 p.m. 8:00 am. 5:00 p.m. THE CITY OF NAMAINO Page 8 of 30
Type of Service to Be formed be formed son form Centennial Building 2300 Bowen 5:00 p.m. & Lighting & Exit 5:00 p.m. 5:00 p.m. City Hall 455 Wallace Street 4:30 p.m.. City of Pound 1260 Lakes 5:00 p.m. THE CITY OF NAMAINO Page 9 of 30
Type of Service to Be formed be formed Rate son form Cliff McNabb Arena 2300 Bowen & of Sprinkler Systems Lighting & Exit & Departure Bay Activity Centre 1413 Wingrove Street (included the Hand Radio Club) & THE CITY OF NAMAINO Page 10 of 30
Type of Service to Be formed be formed son form Frank Crane Arena 2300 Bowen & of Sprinkler Systems Lighting & Exit Harewood Activity Centre 751 Howard Avenue & THE CITY OF NAMAINO Page 11 of 30
Type of Service to Be formed be formed son form Harbour Front Parkade 51 Gordon Street Kin Hut 2730 Departure Bay & Lighting & Exit & all Emergency Lighting & Exit $ $ $ THE CITY OF NAMAINO Page 12 of 30
Type of Service to Be formed be formed son form Lions Sports Pavilion 2300 Bowen & of Wet Pipe Sprinkler System with Single Riser Lighting & Exit THE CITY OF NAMAINO Page 13 of 30
Type of Service to Be formed be formed son form Lost Lake Pump Station Fire Suppression Aquatic Centre 741 Third Street & of Wet Pipe Sprinkler System Single Stage Pull Station (Main Entry West) Emergency Lighting THE CITY OF NAMAINO Page 14 of 30
Type of Service to Be formed be formed son form Bastion 6 Front Street & of Wet Sprinkler System District Museum 100 Cameron Street & Lighting THE CITY OF NAMAINO Page 15 of 30
Type of Service to Be formed be formed son form Fire Rescue Admin. Building 580 Fitzwilliam Street Monday - & Lighting Monday - Monday - Fire Rescue St. #1 666 Fitzwilliam Street Inspect all Exit Lights Fire Rescue St. #2 2499 Dorman Fire Rescue St. #2 Inspect all Exit Lights 4:30 p.m. THE CITY OF NAMAINO Page 16 of 30
Type of Service to Be formed be formed son form Fire Rescue St. #3 6230 Hammond Bay Inspect all Exit Lights Fire Rescue St. #4 1425 Cranberry Ave. & of Wet Pipe Sprinkler System with Single Riser all Emergency Lighting THE CITY OF NAMAINO Page 17 of 30
Type of Service to Be formed be formed son form Fire Rescue St. #7 26 Pirates Lane Monday - all Emergency Lighting & exit lights Monday - Ice Centre 750 Third Street & Test Fire System of Dry Pipe Sprinkler Systems of Wet Pipe Sprinkler System all Emergency Lighting & Exit 5:00 p.m. Monday to THE CITY OF NAMAINO Page 18 of 30
Type of Service to Be formed be formed son Required to form Oliver Woods Community Centre 6000 Oliver & of Wet Pipe Sprinkler system with Single Riser 7:00 a.m. 7:00 a.m. 7:00 a.m. Lighting 7:00 a.m. THE CITY OF NAMAINO Page 19 of 30
Type of Service to Be formed be formed son Required to form Parks Maintenance Yard 89 Prideaux Street & Lighting & exit lights Monday - Monday - Monday - Parks Annex 1050 Lakes & Monday - Monday - Pryde Avenue Pump Station Fire Suppression THE CITY OF NAMAINO Page 20 of 30
Type of Service to Be formed be formed son Required to form Public s Yard 2020 Labieux, Saturday Sunday & Lights, Saturday or Sunday or Saturday / Sunday THE CITY OF NAMAINO Page 21 of 30
Type of Service to Be formed be formed son Required to form Public Operations Annex 575 Fitzwilliam Street Lighting & Exit. 4:00 p.m. 4:00 p.m. Public Operations Building 303 Prideaux Street & of Wet Pipe Sprinkler systems with Single Riser 4:00 p.m. 4:00 p.m. 4:00 p.m. Lighting & Exit. 4:00 p.m. THE CITY OF NAMAINO Page 22 of 30
Type of Service to Be formed be formed son Required to form Rotary Field House Service and Resource Centre (SARC) 850 3 rd Street 411 Dunsmuir Street & Lighting & Lighting & exit lights 4:00 p.m. Monday - 4:00 p.m. Monday - 4:00 p.m. Monday - Monday - Monday - Monday - Will s & Brookwood THE CITY OF NAMAINO Page 23 of 30
Type of Service to Be formed be formed son Required to form Water Treatment Plant 2500 South Forks Rd 4:00 p.m. & 4:00 p.m. of Sprinkler Systems 4:00 p.m. Test and Inspect all Emergency Lighting and Exit 4:00 p.m. Test and Inspect, Run Diesel fire pump 4:00 p.m. Inspect Backflow Prevention devices 4:00 p.m. THE CITY OF NAMAINO Page 24 of 30
Type of Service to Be formed be formed Inspectio n son form #1 Reservoir 1050 Lakes Tanya Reser voir #7 & Valve Stn 5341 Tanya Drive Rod Glen Pump Stn & Reservoir #4 Duke Pt Reservoir #6 4217 Early Drive 1142 Maughan Test and Inspect all Emergency Lighting and Exit Test and Inspect all Emergency Lighting and Exit Prince John PRV Dead end of Prince John Way THE CITY OF NAMAINO Page 25 of 30
Type of Service to Be formed be formed son form College Reservoirs #3 & Pump Station Wiltshire PRV Old Fire Hall 1071 College Drive Corner of Wiltshire 1413 Wingrove Test and Inspect Lighting and Exit Test and Inspect Lighting and Exit Test and Inspect Lighting and Exit THE CITY OF NAMAINO Page 26 of 30
Community Services 285 Prideaux St Type of Service to Be formed be formed son form Total Test and Inspect Lighting and Exit Neck Point Park Morningside Westwood Park 389 Westwood Art Gallery 150 Commercial St Test and Inspect Lighting and Exit THE CITY OF NAMAINO Page 27 of 30
Art Gallery 150 Commercial St Type of Service to Be formed be formed son form Total Test and Inspect Lighting and Exit Harbour City Theatre Alliance 25 Victoria & of Sprinkler Systems THE CITY OF NAMAINO Page 28 of 30
Katies Korner Daycare Cemetery Visitors Centre 2249 Northfield 55 Bowen 2450 Northfield Type of Service to Be formed & of Sprinkler Systems Test and Inspect all Emergency Lighting and Exit Test and Inspect all Emergency Lighting and Exit Test and Inspect all Emergency Lighting and Exit be formed Inspectio n son form Total SUBTOTAL $ $ GST $ $ TOTAL $ $ THE CITY OF NAMAINO Page 29 of 30
INDICATE HOW HOURLY RATES ARE CALCULATED IF THE ESTIMATED TOTAL HOURS INCREASE OR DECREASE: (I.E. 15 MINUTES INCREMENTS). Note: Ensure that this document is signed, acknowledged on page 24 of RFP 1895, and returned with your submission. Bidder: Date Signature: End of Addendum 1 THE CITY OF NAMAINO Page 30 of 30