DOWNTOWN BROCKVILLE BUSINESS IMPROVEMENT AREA (DBIA) 2016 1. TENDER TO SUPPLY FLORAL BASKETS 2. OPTIONAL: TENDER FOR BASKET INSTALLATION & REMOVAL 3. OPTIONAL: TENDER FOR FLORAL BASKET MAINTENANCE QUOTATIONS marked as contents, and delivered to: Downtown Brockville Business Improvement Area (DBIA) 3 Market Street West, Suite 2 Brockville, ON K6V 7L2 Attn: Meg Plooy Executive Director Will be received as follows in compliance with the attached specifications and quotation form. QUOTIONS TO BE RECEIVED BY: 12:00 NOON Friday, August 7, 2015 TENDER TO BE AWARDED NO LATER THAN Friday August 28, 2015 Page 1 of 8
The Supplier has examined the conditions and specifications attached hereto as part of this schedule and the Supplier understands and accepts all said conditions and specifications and hereby offers to furnish all facilities, labour, machinery and other materials necessary to supply the floral baskets in strict accordance with the conditions and specifications referred to in said schedule. Floral baskets should be grown as to be at their peak of quality for June 11 th of each year. All plant material shall be true to type, and structurally sound. Plants shall be well branched, healthy, vigorous and free of disease, insect infection, rodent damage, sun scald, frost damage, wilt or any other abrasion that can be considered detrimental to plant quality. The supply of alternate species or varieties, other than those specified must have prior approval of the DBIA. Attach Proof of Liability Insurance & WSIB Coverage (as applicable) is required for each Tender. If for any reason the floral baskets are deemed unacceptable, the DBIA reserves the right to renegotiate, refuse acceptance and cancel contract. The Downtown Brockville Business Improvement Area (DBIA) reserves the right to accept or reject any Tender/Quotation if deemed advisable to do so. I have read and understand the conditions stated herein: Name (Print) Signature Company Page 2 of 8
1. TENDER FLORAL BASKET & SPECIFICATIONS: Please quote on supplying: 160 baskets for summer and 14 Robertson pots for summer, fall and winter arrangement for a 3 year term Baskets: The supplier will supply the baskets to be hung from the downtown lamp posts. Robertson Pots: The supplier will supply the pots to be inserted in the downtown barrels. Soil: Promix with moisture retaining gel capsules. A slow release fertilizer to be added to baskets at the appropriate time prior to pick up. Provide a written recommendation for a water soluble fertilizer to be added to baskets for Maintenance Contractor. Specify type, recommended frequency and strength. Weight of basket & plant materials cannot exceed 50 lbs when wet. S hook must go over the 1 Diameter Banner Arm Plant Material: We are looking for a colourful floral basket with cascading floral & greenery display. Plants will only be watered every second day, therefore plant species should be chosen accordingly. Colours to be chose by DBIA Beautification Committee members each year upon consultation with City of Brockville Parks staff. We would like to give the supplier the choice of submitting a tender with their recommendations and ask that the supplier indicate the hardiness of each plant specified in the tender. Floral Baskets would to be ready for pick up by June 1 st of each year or prior weather conditions permitting. (This will be agreed upon with the vendor and DBIA) Page 3 of 8
Please specify: Name of plant type Number Colour Name of plant type Number Colour Name of plant type Number Colour Name of plant type Number Colour Draw in location of plants I, of agree to supply hanging floral baskets and pots, meeting all conditions as described herein. Price per basket: for a quantity 160 Subtotal $ HST $ Price per pot: for a quantity 14 (summer) TOTAL $ (Supplier will supply the pots) Price per pot: for a quantity 14 (fall) (Supplier will supply the pots) Price per pot: for a quantity 14 (winter) TOTAL $ (Supplier will supply the pots) SIGNATURE Page 4 of 8
June 18 th, 2015 Dear Supplier, Please find attached a tender for the 2016-2019 seasons for supplying and or installation and watering of hanging baskets and barrels for King Street. If you have questions, please contact me at your earliest convenience. Best Regards Meg Plooy, Executive Director Downtown Brockville Improvement Area
2. OPTIONAL: TENDER FOR BASKET INSTALLATION & REMOVAL SPECIFICATIONS Baskets to be secured to banner arm brackets with electrical tape, on lamp posts specified by Downtown Brockville. Baskets to be secured to streetlamp & each other (where applicable) to prevent sway with wind. DBIA to provide 5 day advance notice of date of basket installation Baskets to be removed within one week s notice by The DBIA. Installation and removal of Downtown Flags & Banners Cleaning and proper winter storage of Flags & Banners Decorative Lighting maintenance (subject to change pending new lighting purchase) Installation and removal of Christmas wreaths Contractor to supply proof of Liability Insurance. Included in this price are any later visits to repair or reattach baskets. I, of agree to meet all conditions as described herein. Installation price per basket: for a Quantity of 160 Removal price per basket for a Quantity of 160 HST TOTAL SIGNATURE Page 5 of 8
I, of agree to meet all conditions as described herein. Installation price per banner: for a Quantity of 160 Removal & cleaning price per banner for a Quantity of 160 SIGNATURE HST TOTAL I, of agree to meet all conditions as described herein. Installation price per wreath: for a Quantity of 160 Removal price per wreath: for a Quantity of 160 HST TOTAL SIGNATURE 3. OPTIONAL: TENDER FOR FLORAL BASKET MAINTENANCE & SPECIFICATIONS Baskets and Barrels to be watered and fertilized minimum every 2 nd day, rain or shine, including weekends & Holidays. Follow the fertilizer guidelines recommended by the grower. Maintenance includes looking after the appearance of basket & plants as necessary. Watering to take place in early morning, and watering for a minimum of two minutes per basket. Downtown Brockville (DBIA) to be notified of any problems with flowers, baskets or ability to maintain flowers immediately. Maintenance contract will run from mid June to mid September or longer, dependant on budget, for a 3 year term from 2016-2019. Page 6 of 8
I, of agree to maintain floral baskets and meet all conditions as described herein. Price per day for a total of 160 baskets & 14 barrels Subtotal $ HST $ SIGNATURE TOTAL $ Page 7 of 8
Recommended Guidelines for Water Soluble Fertilizer Type: Frequency: Strength: Additional Comments Your Name: Company: Telephone: Fax: Email: Address: PC Page 8 of 8