1. IDENTIFICATION Position No. Job Title Supervisor s Position 14-14424 Fire Prevention Officer Deputy Fire Marshal 14-02151 Department Division/Region Community Location Community and Government Services Safety Services/HQ Iqaluit Building 155 Fin. Code: 2. PURPOSE Main reason why the position exists, within what context and what the overall end result is. Reporting through the Deputy Fire Marshal (DFM), the Fire Prevention Officer (FPO) is functionally and administratively responsible to the Fire Marshal. The FPO is responsible for the effective implementation of fire safety, fire prevention and to facilitate the delivery of fire prevention services to Nunavut communities. Additional responsibilities will include; providing information, advice and guidance to owners, occupants, employers, employees, contractors, architects, engineers, and the general public (Clients), as to the requirements of the Nunavut Fire Safety Act and Regulations. The FPO will head up the team responsible for planning, developing, implementing and monitoring the department s public fire safety and fire prevention programs being delivered to municipalities, communities, schools, councils, advocacy and interest groups and the general public as a whole. The FPO will conduct research on and keeps abreast with the most current information, latest technology, best practices and most responsive educational approaches and programs related to fire prevention in order to provide the most efficient and effective public education service. The position represents the Office of the Fire Marshal (OFM) in collaborating with various stakeholders to promote public awareness, using all forms of communication, on fire and life safety hazards as the first step of protection against preventable fires. The incumbent will provide support and assistance to each community fire department and Fire Chief on operation of the fire department, and to encourage them to conduct fire prevention activities. The incumbent will conduct fire prevention inspections of structures and facilities if required. The incumbent when required will assist with investigations and file detailed reports on fires resulting in a fatality, injury or a large economic/financial loss. Page 1 Update: 22 August 2018
3. SCOPE Describe the impact the position has on the area in which it works, or if it impacts other departments, the government as a whole, or the public directly or indirectly. How does the position impact those groups/individuals, the organization and/or budgets? What is the magnitude of that impact? This position directly and indirectly impacts on all Nunavummiut. The incumbent is the consultant, advisor and resource person for public and commercial buildings, fire and life safety requirements and decisions that will directly impact Government of Nunavut departments and agencies (GN), as well as the public and private sectors. The life safety issues that this position enforces, provides for a safe environment and may also increase a project s cost thereby affecting budgeting. The incumbent may deliver or assist with the delivery of OFM activities including, fire fighter training, inspections, fire investigations, code enforcement and public fire safety education. The incumbent will provide technical information to government agencies, private organizations, architects and engineers when needed. The incumbent must maintain a high level of dress and deportment as the incumbent operates in the public eye and must at all times consider their actions and the impressions their actions leave with clients. 4. RESPONSIBILITIES Describe major responsibilities and target accomplishments expected of the position. List the responsibilities that have the greatest impact on the organization first and describe them in a way that answers why the duties of the position are being performed. For a supervisory or management position, indicate the subordinate position(s) through which objectives are accomplished. Public Education and Program Delivery: Organizes and delivers fire and life safety prevention and education programs including, but not limited to the Youth Fire Stop Program, Learn Not to Burn, Risk-Watch injury prevention, FireSmart Programs, Remembering When and other fire prevention programs relevant to Nunavut. Designs and conducts in-service training sessions for community public educators throughout Nunavut for the home inspection programs, smoke alarm installation programs and provides guidance in the planning, development and implementation of these programs. Arranges for the delivery of NFPA 1035 Standard for Professional Qualifications for Fire and Life Safety Educator, Public Information Officer and Juvenile Fire-setter Intervention. Ensures the delivery of effective fire prevention lessons to the public with classroom presentations, social media and a variety of tools including Fire Safety Education trailers. Works with youth, seniors and vulnerable persons to provide presentations, lessons, materials and fire safety programs. Develops public service announcements (PSAs) to raise public awareness and change human behaviors that contribute to fire. Page 2 Update: 22 August 2018
Conducting physical inspections of buildings, structures, properties and areas where mandated and needed. Interpreting governing codes, standards, and regulations in order to conduct the inspection process. Liaise and assist local municipal regulatory authorities. Writing comprehensive, detailed, technical reports outlining violations and required corrective action to owners, agents and occupants. Initiating corrective action including follow up inspections, preparation of documentation for the purpose of prosecutions for non-compliance, if needed. If required, assist in prosecuting offenders in Justice of the Peace Court. Determining building occupant loads for public buildings. Conducting Program Planning, Curriculum Development and Evaluation: Plans and develops the curriculum for the Territory for public fire safety and fire prevention educational and training programs on behalf of the OFM. Designs in-service fire prevention training sessions for teachers and councillors including but not limited to Learn Not to Burn program and Risk Watch Injury Prevention Program and provides direction and guidance in the planning, development and implementation of these programs. Conceptualizes and plans fire and life safety education seminars to provide high-quality education, technology and networking opportunities, fire safety and other related responsibilities using the most effective educational approaches, techniques and methods. Designs, plans and develops specific public education campaigns including but not limited to Fire Prevention, and Burn Awareness weeks. Develops fire and injury prevention curriculum and course outlines, co-ordinate necessary resources and evaluates results based on community needs. Develops, designs and organizes the publication of pamphlets, brochures and other printed materials and fire safety promotional products such as stickers and clothing to heighten awareness on fire safety and prevention. Is the resource to the OFM staff, teachers, and the general public regarding fire and life safety educational delivery. Provides support to various school divisions to ensure integration of fire and life safety programs and initiatives into curriculum. Assesses monitors and evaluates the effectiveness of the various fire prevention training and educational programs. Collects feedback using questionnaires or feedback forms on the effectiveness and responsiveness of the training and educational programs conducted, highlighting areas of opportunities for improvement. Validates data collected and institutes changes to the programs to ensure that learning outcomes are achieved and implemented by the trainees, attendees or audience. Evaluation of training and educational programs through an effective form of training/learning validation, or completion of action plans for implementation of learnings. Research and Collaboration Activities: Collects data, distributes fire prevention information and conducts research on latest tools, Page 3 Update: 22 August 2018
technologies and best practices related to fire prevention Researches latest fire prevention strategies and training concepts and provides this information to management in the form of literature reviews, community fire prevention programs, and funding proposals. Researches with other injury prevention experts, researchers and leaders to determine leading edge methods, techniques and formats to frame messaging, programming and initiatives. Collects and monitors fire statistics and develops strategies to counter peak fire scenarios and fire trends. Conducts hazard and risk assessments to identify and preplan community fire safety hazards. Develops and maintains electronic publications focusing on the Territories prevention initiatives for dissemination to various audiences. Collaborates with colleagues, partners and other stakeholders to identify key programs and partnerships designed to reduce the loss of property and prevent injuries and deaths among Nunavut s high-risk populations. Works with Fire Investigation and Inspection staff to identify and address serious fire safety issues and gaps as identified through fire investigations and inspections. Coordinates Fire and Life Safety educational issues and risk-identification strategies with youth, seniors and vulnerable persons. May serve on National Fire Prevention Board if approved by Fire Marshal. Identifies and secures partnership opportunities with other government organizations and the private sector to create effective fire and life safety programs and initiatives. Conducting fire education programs, providing instructions to community interest groups, general public and children by: Directing the instruction of and assisting in the delivery of accepted fire prevention and educational programs. Instructing accepted fire safety principles and behaviors to various interest groups at the community level. Offering practical skills training to children, seniors, educators and other interested persons in the area of first line fire suppression if required. Conducting research into localized fire problems and identifying appropriate fire safety programming. If required evaluating fire safety programs and amending curriculum for increased effectiveness and relevance based upon cultural and fire loss experience of target audience. Obtaining, preparing and issuing audiovisual support conducive to the subject matter and target audience. Assisting with technical advice pertaining to fire safety and public education such as fire extinguisher operation, smoke alarm maintenance, home fire drills and residential fire inspections when required. Conducting investigations to determine the cause of fire, related fatalities or injuries, and property damage as the result of fire and ascertain whether the fire was result of Page 4 Update: 22 August 2018
negligence, carelessness, accident or design by: Taking a lead investigative role when warranted. Liaise with local fire chiefs, RCMP and safety officials. Conducting physical post fire scene inspections, and providing technical advice in the science of fire and fire fighting operations. Documenting results of examination by sound recording, photography, drawn and written means. Interviewing witnesses, emergency personnel, recording statements if warranted. Identifying and interpreting physical evidence, ensuring correct techniques and legal admissibility of physical evidence. Preparing and distributing evidence and reports to proper agencies if warranted. Appearing as a witness at hearings, inquests, inquiries and civil and criminal prosecutions as required. Recommending corrective actions with a view towards preventing similar fire loss occurrences. Liaise with GN officials, Community Councils, RCMP, Regional Health and Social Services Board, and other community agencies and groups to plan and promote public awareness of fire prevention procedures in the workplace, at home and in all schools. Performing other related duties such as: Conduct fire prevention inspections when required. Conducting municipal protection surveys when requested, providing assistance and technical advice to the GN and other stakeholders on assessing the efficiency of existing and/or purchase of new fire protection equipment. Maintaining an office and may assist in reviewing annual budget estimates. Provide annual reviews of existing programs. Develop new programs to address changing needs. Gather and share inter-jurisdictional best practices and programming Attending appropriate professional development courses/seminars/conferences as required to enhance performance of duties and maintain skills. Submitting monthly reports and special reports on activities. Provide information on the availability of films and fire safety, posters, pamphlets and brochures. 5. KNOWLEDGE, SKILLS AND ABILITIES Describe the level of knowledge, experience and abilities that are required for satisfactory job performance. Knowledge identifies the acquired information or concepts that relate to a specific discipline. Skills describe acquired measurable behaviors and may cover manual aspects required to do a job. Abilities describe natural talents or developed proficiencies required to do the job. These requirements are in reference to the job, not the incumbent performing the job. Contextual Knowledge: Comprehensive knowledge of fire prevention codes, standards, legislation, and regulations coupled with the ability to apply them in a consistent manner. Page 5 Update: 22 August 2018
A good understanding of local culture and local community and the ability to work in a cross culture environment. Broad knowledge of the OFM programs and general mandate. Knowledge of public education practices for program delivery, group facilitation and instructional presentations to children, youth and adults. Knowledge of curriculum review and development, learning/lesson plan development, and subject matter testing and examinations. Knowledge of the theories, principles and practices of the methods of instruction. Knowledge of fire prevention and risk identification best practices. Skills and Abilities: Self-motivated and the ability to work independently with minimal supervision, demonstrate initiative, judgment, discretion, creative thinking and strong problem solving abilities. Must be able to manage day-to-day activities and schedules. Ability to build rapport and maintain strong working relationships with both internal and external stakeholders. Ability to conduct independent analysis, excellent initiative, judgment, discretion and creative thinking. Strong interpersonal and communications skills to provide reports, correspondence, expert advice and guidance to a wide audience, such as Community Fire Chiefs, volunteer and career firefighters, government officials, and private and public clients. Strong decision-making and problem-solving skills preferably relating to complex and politically-sensitive issues. Computer skills to make appropriate use of office tools, such as MS Word, Excel, PowerPoint and Outlook. Assets: Fluency in Inuktut. The duties of this position require access GN offices, buildings, medical facilities and schools that involve periodic interaction with children and youth. Submission of a satisfactory vulnerable sector check is a requirement for this position. The position is deemed highly sensitive under Directive 517 of the GN Human Resources Manual. Qualification Requirements: Graduation from a recognized fire training college. Minimum of three year s experience as a fire prevention officer with extensive National Fire Protection Association (NFPA) compliant to the following or equivalences: NFPA 1001 - Level 2, Fire Fighter Professional Qualifications. (IFSAC designation or equivalent) NFPA 1035 - Level 2 Fire & Life Safety Educator (IFSAC designation or equivalent) NFPA 1031 - Level 1 Fire Inspector (IFSAC designation or equivalent) NFPA 1041 - Level 2 Fire Service Instructor (IFSAC designation or equivalent) Juvenile Firesetter Intervention Following qualifications would be a benefit to the position: NFPA 1033 - Fire Investigator (IFSAC designation or equivalent) Page 6 Update: 22 August 2018
Class 3 Driver s License c/w Air Brake Certification 6. WORKING CONDITIONS List the unavoidable, externally imposed conditions under which the work must be performed and which create hardship for the incumbent. Express frequency, duration and intensity of each occurrence in measurable time (e.g. every day, two or three times a week, 5 hours a day). Physical Demands Indicate the nature of physical demands and the frequency and duration of occurrences leading to physical fatigue or physical stress. Carrying equipment and performing tests that require a level of physical strength. Travel by foot in harsh climatic conditions, such as deep snow, icy roads and wet muddy areas are a normal occurrence. This combined with extreme cold temperatures and high winds may make a short walk very dangerous. Extensive travel into remote locations in small aircraft is required. There is the possibility of long periods away from home due to weather and flight availability. During inspection duties will require that construction sites be visited and hazards inherent in such sites must be recognized along with the proper procedures followed for safe site visits. Travel in small aircraft for long durations may induce fatigue or physical discomfort. Environmental Conditions Indicate the nature of adverse environmental conditions to which the jobholder is exposed, and the frequency and duration of exposures. Include conditions that increase the risk of accident, ill health, or physical discomfort. Position may create mental stress due to demands for thoroughness and accuracy in work often performed within strict deadlines. The incumbent may be required to travel extensively away from home, which may create difficulties with home life. Due to the emergency response nature of this position the incumbent may be required to respond to calls for assistance on a 24 hour basis. The incumbent may be required to work in extremely hazardous circumstances when conducting fire prevention seminars, inspections, fire investigations and assisting with fire training. The incumbent may be exposed to extreme weather conditions, unpredictable working & building conditions, and interactions with various members of the public that may cause extreme discomfort. Protection from exposure to such conditions must be considered at all times the FPO may be exposed. Stressful situations may occur when dealing with construction industry on code violations and/or issues, as well as dealing with family members when a fire related death has occurred. Page 7 Update: 22 August 2018
Sensory Demands Indicate the nature of demands on the jobholder s senses. These demands can be in the form of making judgments to discern something through touch, smell, sight, and/or hearing. It may include concentrated levels of attention to details though one or more of the incumbents senses. The incumbent utilizes most of his/her sensory skills when conducting fire prevention seminars/presentations, investigations, inspections and fire training and safety programs. The incumbent uses a computer extensively for writing, reviewing and researching reports This requires considerable attention to detail, accuracy and may result in eyestrain and other physical discomforts. Mental Demands Indicate conditions within the job that may lead to mental or emotional fatigue that would increase the risk of such things as tension or anxiety. The incumbent may be exposed to a high degree of stress during investigations when dealing with fire death victims, including search and removal of bodies and attending autopsies if required and dealing with burn injury victims, relatives, Coroners and police. Duties in court settings can be extremely stressful due to exactness as a witness, and detailed scope of information necessary for successful prosecution. Work is subject to on-going public scrutiny. Page 8 Update: 22 August 2018