1 Rev. 7/28/18 Guidelines and Important Dates for the November 2018 VEITHsymposium/AIMsymposium/AVIDsymposium Advertising Opportunities 1. Due dates are firm and are by 5:00 p.m. Eastern Standard or Daylight Savings Time. Failure to adhere to the stated due date will result in missed opportunity. 2. Payment for advertising opportunities is due at the time the order is placed. Payment not received by September 28, 2018 will result in a forfeited opportunity. 3. The deadline for advertising in the Electronic Couse Syllabus is September 7, 2018. No extension will be granted. 4. The deadline to receive ALL other advertising content for approval (whether for the conference, Freeman, Frontline, etc.) is October 5, 2018. Content must be approved by jsimpson@veithsymposium.org by this date. Failure to submit content for approval by this date will result in a forfeited opportunity. 5. All graphic orders must be placed with Freeman no later than October 10, 2018. Failure to submit by this date will result in surcharges. 6. Congress bag inserts must be received by Freeman between October 12, 2018 and November 5, 2018. Inserts will not be accepted after Monday, November 5, 2018. Please contact jsimpson@veithsymposium.org for complimentary shipment label.
2 Hilton Revolving Door (Rear Lobby Garage Entrance 53 rd / 54 th Streets) Dimensions: 1 Panel Available 41 ¼ W x 76 H $10,000 each Panel; includes Freeman printing and installation labor; does not include graphic design. See Freeman exhibitor kit for placing order. Must place order to Freeman no later than 10/10/18. Orders received after 10/10 are subject to a surcharge. Content must be approved by October 5, 2018. Please submit to jsimpson@veithsymposium.org.
3 Hilton Lobby Light Box (Hotel Lobby Entrance 6 th Avenue) Dimensions: 4 Inside Panels Available. 32 ½ W x 92 H (each Panel) $9,000 each INSIDE Panel; includes Freeman printing and installation labor; does not include graphic design. Note: The Light Box on the right has a fire alarm pull station (as pictured) and a high strobe on the opposite Panel (facing Minus 5). These two Panels are $9,000 each; includes Freeman printing and installation labor; does not include graphic design. See Freeman exhibitor kit for placing order. Must place order to Freeman no later than 10/10/18. Orders received after 10/10 are subject to a surcharge. Content must be approved by October 5, 2018. Please submit to jsimpson@veithsymposium.org.
4 Escalator Wells (2 nd Floor) Dimensions: 1 Well Available West Well 12 Panels per Well (double sided only) 57 W x 30 H each Panel. $7,500 per Well; includes Freeman printing and installation labor; does not include graphic design. See Freeman exhibitor kit for placing order. Must place order to Freeman no later than 10/10/18. Orders received after 10/10, are subject to a surcharge. Content must be approved by jsimpson@veithsymposium.org by October 5, 2018. Escalator Wells (2 nd Floor East) (Close to Sutton Complex) Escalator Well (2 nd Floor West) (Close to Rhinelander Gallery)
5 Circular Wells (3 rd Floor East, Center, West) Dimensions: Individual Panels: 1 Full Well Available West Well 16 Panels per Well (double sided) 30 W x 48 H per Panel $7,500 per Well; includes Freeman graphics and labor. 16 Panels (double sided) $500 per Panel (double sided) See Freeman exhibitor kit for placing order. Must place order to Freeman no later than 10/10/18. Orders received after 10/10 are subject to a surcharge. Content must be approved by jsimpson@veithsymposium.org by October 5, 2018. See Floor Plans at end of document for Well selection (East, Center, West).
6 Elevator Doors 2 nd Floor 12 Doors (24 Clings) Available 3, 10, 12. Dimensions: 21 ½ W x 80 ½ H (each Cling) $1,000 per Door; includes Freeman printing and installation labor; does not include graphic design. See Floor Plans at end of document for door selection. Doors 2, 5, 8 and 11 are reserved for VEITHsymposium. See Freeman exhibitor kit for placing order. Must place order to Freeman no later than 10/10/18. Orders received after 10/10, are subject to a surcharge. Content must be approved by jsimpson@veithsymposium.org by 10/5/18.
7 Charging Station Backlit with Company Graphics (2 nd and 3 rd Floors) Dimensions: 2 (1 on each Floor) 4 Panels each Station 22 W x 41 H (each Panel) $7,500 each Station; includes Freeman printing and installation labor; does not include graphic design. See Freeman exhibitor kit for placing order. Must place order to Freeman no later than 10/10/18. Orders received after 10/10 are subject to a surcharge. Content must be approved by jsimpson@veithsymposium.org by 10/5/18.
8 Column Wraps (Rhinelander Gallery/Registration Area 2 nd Floor) Dimensions: 7 Columns Available - (4 single sided Panels per Column) Columns #2 & #3 are not available. Each panel is 54 3/8 W x 87 H $2,000 per Column; includes Freeman printing and installation labor; does not include graphic design. See Floor Plans at end of document for Column Wrap selection. See Freeman exhibitor kit for placing order. Must place order to Freeman no later than 10/10/18. Orders received after 10/10 are subject to a surcharge. Content must be approved by jsimpson@veithsymposium.org by 10/5/18.
9 Stand Alone Graphics/Meter Board Dimensions: 3 per Company 38 W x 87 H double or single sided. $500 single sided; includes Freeman printing and installation labor; does not include graphic design. $675 double sided; includes Freeman printing and installation labor; does not include graphic design. See Freeman exhibitor kit for placing order. Must place order to Freeman no later than 10/10/18. Orders received after 10/10 are subject to a surcharge. Content must be approved by jsimpson@veithsymposium.org by 10/5/18.
10 Page Insert in Electronic VEITHsymposium Course Syllabus Available to companies hosting non-cme activities. 10 $1,500 1 page $2,500 2 pages $3,000 3 pages * VEITHsymposium reserves the right to sell space or print on single side not purchased. Prepare the 8.5 x 11 high resolution PDF document with company name only, NO LOGOS. The content must include the statement This is a non-cme activity. Product advertisements will not be accepted. Content placed in the course syllabus will be added to the Non-CME section of the web and mobile web sites at no additional cost. Content not placed in the course syllabus can be added to the Non-CME section of the web and mobile web sites and are subject to the same rules as content placed in the course syllabus. $1,500. Content must be approved by jsimpson@veithsymposium.org by September 7, 2018.
11 Page Insert in Electronic AIMsymposium Course Syllabus Available to companies hosting non-cme activities. 10 $1,000 1 page $1,500 2 pages $ 500 3 pages 8.5 x 11 high resolution PDF document - Prepare the document with company name only, NO LOGOS. The content must include the statement This is a non-cme activity. Product advertisements will not be accepted. Content must be approved by jsimpson@veithsymposium.org by September 7, 2018.
12 Page Insert in Electronic AVIDsymposium Course Syllabus Available to companies hosting non-cme activities. 10 $1,000 1 page $1,500 2 pages $ 500 3 pages 8.5 x 11 high resolution PDF document - Prepare the document with company name only, NO LOGOS. The content must include the statement This is a non-cme activity. Product advertisements will not be accepted. Content must be approved by jsimpson@veithsymposium.org by September 7, 2018.
13 E-Blasts Available only to companies exhibiting at VEITHsymposium, AIMsymposium and/or AVIDsymposium. 9 (limited to 1 e-blast per company) $1,000 E-blasts will be sent October 22 through November 17, 2018. Content must be approved by jsimpson@veithsymposium.org by October 12, 2018.
14 Hotel Door Drops 7 each Hotel (Hilton and Sheraton) Opportunity Fee: $500 per Hotel plus hotel charges. Content must be approved by jsimpson@veithsymposium.org by 10/5/18. Hotel Door Drop Instructions Upon approval, hotel will be notified and you will submit order form directly to hotels. Contact hotels for quantities, ordering form, and shipping instructions. HILTON: Room Drop under the door: $1.50 per item/piece Room Drop inside the room: $2.50 per item/piece Room Drop hang on the door: $1.50 per item/piece Cross referencing of convention attendees with customer list: $0.50 per name Hotel Contact: Victor Wilson Victor.Wilson@hilton.com SHERATON: Room Drop under the door: $1.87 per item Room Drop in the room: $2.18 per item Room Drop in the room (gift box/bag): $3:07 per item Hotel Contact: Lisa Chambers Lisa.Chambers@sheraton.com
15 Onsite Daily Newspaper Advertising Set by Medifore Ltd. Set by Medifore Ltd. Content must be approved by jsimpson@veithsymposium.org prior to due dates set by Medifore Ltd., publisher of the VEITHsymposium Daily Newspaper. For additional information please contact: Lorraine Tighe - lorraine.tighe@medifore.co.uk
VEITHsymposium/AIMsymposium/AVIDsymposium Elevator Doors 2, 5, 8 and 11 are reserved for VEITHsymposium. REGENT PARLOR CLOSET 8' 117 116 115 114 NOVEMBER 12-17, 2018 113 112 111 110 109 SOUTH CORRIDOR 108 107 106 105 104 103 102 101 100 8' AV STORAGE MICHAEL ANDREWS AV 6m SUTTON PARLOR SOUTH NASSAU SUITES MURRAY HILL SUITES GRAMERCY SUITES 6m CMI AV FREEMAN STORAGE AVENUE OF THE AMERICAS SUTTON PARLOR CENTER SUTTON PARLOR NORTH BEEKMAN PARLOR FIRE ALARMS MUST BE VISIBLE AT ALL TIMES. INDICATED FIRE EXITS - FIRE EXTINGUISHER GIBSON SUITE SUTTON ENTRANCE UNIT FUTURE MEETINGS CLINTON SUITE COAT CHECK ROOM EAST Escalator Well MADISON SUITE HOUSE PHONE READER BOARDS BUSINESS CENTER 54th STREET SERVICE CORRIDOR BUSINESS CENTER 3 4 9 10 2 5 8 11 1 6 7 12 10' 10' 10' 10' 220 10' 219 218 217 Elevator Doors 216 215 PROMENADE READER BOARDS 200 201 202 203 204 205 206 207 208 209 HOUSE PHONE FACULTY REGISTRATION/ ADMIN OFFICE MORGAN SUITE COAT CHECK ROOM WEST Escalator Well New York Hilton Midtown BRYANT SUITE 2nd Floor Promenade & South Corridor 214 16' 10' 213 10' 212 211 210 10' RHINELANDER ENTRANCE UNIT ENTRANCE LEAD RETRIEVALFREEMAN 8 9 6 7 4 5 2 3 1 Column Wraps R E G I S T R A T I O N UP TO AMERICAS HALLS ELEC. ROOM ROLLUP DOOR
Elevator Doors 2, 5, 8 and 11 are reserved for VEITHsymposium. Escalator Well Circular Wells Escalator Well Escalator Well