2014 Annual Report Page 1 of 7 60 64 Finalize deed conveyance per Exchange Not Specified Recitals Completed. Agreement to Transfer Five Buildings and Related Land From DC to GSA 71 74 Finalize Occupancy Agreements Not Specified Recitals Completed. GSA and DHS have entered into ten-year preliminary Occupancy Agreements (OAs) for Phase I of the project prior to occupancy of the Site and have also entered into preliminary OA's for Phase 2. Occupancy of Phase 1 is complete. 138 139 Assess Eligibility of Martin Luther King Avenue Not Specified Recitals Completed. Determination of Eligibility Document available on project website. 148 155 Contact Native American Tribes Not Specified Recitals Completed. GSA has consulted with DCHPO to conclude there are no federally recognized tribes in the District of Columbia, Maryland, or Virginia nor are there any tribes who have relocated to a different area that reasonably have any documented historic ties to the site. If any federally recognized tribe should come forward to demonstrate historic ties to the site and be interested in developing consultation procedures for projects resulting from this undertaking that have not already been approved that may affect Historic Properties with which said tribe has historic ties, said tribe may consult with GSA to develop such procedures. 174 177 Explore traffic, access and design alternatives along Martin Luther King Avenue Not Specified Recitals Completed. Design concept alternatives were presented and discussed during the Section 106 consultation and analyzed in the DEIS for the Master Plan Amendment. Traffic analysis and a preferred design were included in the Record of Decision and Master Plan Amendment approved by NCPC in June 2012. Section 106 consultation will continue as the design is developed according to the transportation MOA dated April 19, 2012. *Items listed in red indicate new or changes from the 2014 Annual Report dated 1/29/14
2014 Annual Report Page 2 of 7 179 185 Initiate Phase 1 Archaeological Survey Not Specified Recitals Completed. Initiated as needed for each project and phase. Phase I archaeological surveys have been completed for most portions of Construction Phase 1 on the West Campus and for the entire Shepherd Parkway Access Road LOD. Phase 1a and 1b archaeological surveys have been completed for the North Parcel on the East Campus. 232 237 GSA and FHWA complete Section 4(f) process and consult with NPS to conclude Section 106 compliance on Shepherd Parkway Not Specified Recitals Completed. FWHS issued a final Section 4(f) in consultation with NPS on May 11, 2012 and issued a Record of Decision on May 18, 2012. NCPC approved the Master Plan amendment on June 7, 2012 and commended GSA on its transportation analysis and coordination. GSA agreed to provide NPS with consideration for the use of Shepherd Parkway for the new road improvements. 391 399 Hire on-site GSA Site Manager and on-site Historic Landscape Architect Not Specified Protection of Existing Resources While the permanent positions specific to this stipulation have not been created, GSA has a qualified Preservation Architect on site full-time. Additionally, historic landscape architect consultants and GSA's horticulturist regularly review project progress to ensure compliance with Landscape Preservation Plan and Landscape Implementation Plan. 401 401 Construction Staging Plans By Phase Protection of Existing Resources Completed. Construction Staging Plans are developed by project phase and are reviewed with Consulting Parties. Limits of Disturbance (LODs) and construction laydown areas are components of the Construction Staging Plan. GSA has also developed a comprehensive site protection program that has physically demarcated areas that are not to be disturbed or disturbed only in conjunction with specific protective methods. *Items listed in red indicate new or changes from the 2014 Annual Report dated 1/29/14
2014 Annual Report Page 3 of 7 607 624 Plans for carrying out HABS/HAER/HALS Effective Date Documentation and HALS documentation is complete and has been submitted to NPS. HABS photographs have been completed for all resources on the West Campus and have been submitted to NPS. Full HABS documentation has been completed for 32 buildings and has been submitted to NPS. HABS documentation for contributing resources in construction phases 2b and 3 will be completed prior to disturbance of the resources. HAER documentation is not warranted for St. Elizabeths based on the nature and condition of Cultural Resources present in the NHL. 607 624 Plans for carrying out archaeological documentation 626 633 Identify off-site location for St. Elizabeths Archive 635 648 Develop Historic Structures Reports (HSRs) and Building Preservation Plans (BPPs) Not Specified Documentation and 12/9/2009 Documentation and Before rehabilitation plans will be considered. Documentation and Completed. The final Archaeological Resource and Management Plan (ARMP) dated August 2012 addresses plans for carrying out archaeological documentation and has been submitted to the DCSHPO. Identification of an appropriate off-site location is ongoing. An interim location is located in the GSA Field Office on the West Campus. Completed. All HSRs/BPPs have been completed and are available on the project website. 650 654 Consultants preparing HSRs/BPPs will meet the Secretary of the Interior's Historic Preservation Professional Qualification Standards 656 661 Donation of St. Es Database and other information to St Elizabeths Archives Not Specified Not specified Documentation and Documentation and Completed. The consultants who prepared the HSRs/BPPs meet the Secretary of the Interior's Historic Preservation Professional Qualification Standards. Completed. Database and collection of other information is housed at GSA's Regional Office Building and will be a part of the St. Elizabeths Archives when the Archives finds a permanent offsite location required in the stipulation beginning at line 626. *Items listed in red indicate new or changes from the 2014 Annual Report dated 1/29/14
2014 Annual Report Page 4 of 7 663 677 Landscape Preservation Management Plan 12/9/2009 Documentation and (LPMP) The LPMP has been broken down into three documents: Landscape Preservation Plan (LPP), Landscape Integration Plan (LIP), and the Landscape Management Plan (LMP). The LPP has been completed. The LIP is largely completed but remains a working document as the landscape design is refined. The LMP is in draft form and will be completed as phases of the construction conclude and the phase becomes operational. Phase I LMP was completed in Spring 2014. 679 691 Update the 1993 St. Elizabeths Hospital Archaeological Resource Management Plan Not Specified Documentation and Completed. The final Archaeological Resource and Management Plan (ARMP) (dated August 2012) has been submitted to the DCHPO. Phase I archaeological surveys, including construction monitoring, and Phase II NRHP site evaluations have been completed for portions of the West Campus and for the entire Shepherd Parkway Access Road LOD. Phase 1a and 1b archaeological surveys have been completed for the North Parcel on the East Campus. Phase III data recovery investigations have been completed at one archaeological site on the West Campus. *Items listed in red indicate new or changes from the 2014 Annual Report dated 1/29/14
2014 Annual Report Page 5 of 7 713 722 Create a Citizens Advisory Panel (CAP) Members in place to Public Outreach, coincide with and support project phasing. As GSA was working through the process of creating a Citizens Advisory Panel (CAP) it became apparent that the St. Elizabeths team has a robust public involvement program that includes: GSA's regular participation in community meetings; a full-time GSA community outreach liaison; monthly public cooperative tours with the DC Preservation League (DCPL); ongoing Consulting Party meetings as needed; NEPA process public involvement; and an extensive public website providing access to project documents. These many avenues for public involvement have created a wellbalanced program for substantive public input. Due to immediate project funding priorities, the establishment of a formal CAP has been deferred for now. Within this context GSA will regularly reevaluate the timing of establishing a CAP. 724 729 Develop Permanent Exhibit Not specified Public Outreach, 731 744 Museum/Visitor Center Not Specified Public Outreach, 748 752 Develop Interpretive Program 6/9/2010 Public Outreach, GSA has explored ways to fulfill this stipulation and has looked into possible partnerships with the Smithsonian Anacostia Community Museum, as well as with the District of Columbia, which intends to designate space in its East Campus master plan for a possible site for a St. Elizabeths Museum. Funding limitations have made the creation of an exhibit at the National Building Museum currently infeasible. GSA is actively exploring ways to fulfill this stipulation and has been been looking into possible partnerships with the Smithsonian Anacostia Community Museum as well as with the District of Columbia which intends to designate space in its East Campus master plan for a possible site for a St. Elizabeths Museum. Completed. The Interpretive Plan outlining the parameters for all interpretive elements has been completed and is available on the public project website. *Items listed in red indicate new or changes from the 2014 Annual Report dated 1/29/14
2014 Annual Report Page 6 of 7 754 760 Develop Interpretive Signage Not Specified Public Outreach, 762 768 Post interpretive panels during construction During each phase Public Outreach, 772 775 Develop Publication Not specified Public Outreach, 777 782 Develop Brochure and Poster Series Not specified Public Outreach, 786 793 Develop Lesson Plan Not specified Public Outreach, 795 802 Pursue relationship with Phelps Architecture, Construction and Engineering Academy Not specified Public Outreach, 804 812 Conduct and document oral histories Not specified Public Outreach, Parameters for an interpretive signage program are included in the Interpretive Plan. No date for implementation has been determined. Completed. Completed. The book-length history of St. Elizabeths, St. Elizabeths- A History, was completed in May 2013 and is available on the public project website. A brochure created in partnership with the DCPL was completed in 2011. The Interpretive Plan lays out additional opportunities for brochures and for posters. No date for implementation has been determined. The Interpretive Plan lays out parameters for the development of Lesson Plans. No date for implementation has been determined. GSA will work to incorporate a partnership with the Phelps Academy when construction phases 2 and 3 get underway. Completed. GSA conducted oral histories in 2011 which were valuable in the development of the Interpretive Plan and the book-length history of St. Elizabeths, St. Elizabeths- A History. Additional oral histories can be taken in the future. *Items listed in red indicate new or changes from the 2014 Annual Report dated 1/29/14
2014 Annual Report Page 7 of 7 816 857 Develop Public Access Program Regularly during all phases Public Access of pre-construction, development and occupancy. Completed. Since the execution of the Programmatic Agreement GSA has provided regular access to the site for community tours in collaboration with DCPL and is continuing to do so with the partial occupation of the campus. GSA is grateful for our partnership with DCPL, which handles the logistics of the tour and is the primary point of contact for the public. The Interpretive Plan lays outs parameters for the development of a permanent public access program to be put into place once site redevelopment is completed. Individual access to the cemetery can also be scheduled. 866 871 Develop prioritized list of all drawings and photos at the AAF Not Specified Conservation and Artifact Preservation Completed. Conserved drawings and digitized files of drawings were deposited in the AAF collection at the Library of Congress. 873 877 Work with AAF to determine proper restoration and conservation treatment for model Not Specified Conservation and Artifact Preservation Completed. Ownership and custody of model has been transferred to GSA. Restoration will be timed to coincide with museum exhibit. Completed. This evaluation is included in the Archaeological Resources Management Plan. 879 890 Evaluate Artifacts Recovered Not Specified Conservation and Artifact Preservation 898 903 Conclude ERT Cemetery Study Not Specified Cemetery Completed. 912 914 Include Cemetery in Interpretive Program Not Specified Cemetery Completed. The Interpretive Plan includes the cemetery and related themes in its thematic approach as well as in its approach to implementing various interpretive components. 916 922 Develop Perpetual Care Plan 6/9/2010 Cemetery Since the cemetery will remain within the perimeter of the campus, care of the cemetery is included as part of the Landscape Management Plan. The Perpetual Care Plan was completed Spring 2014. 934 940 Public access program and schedule as part of the Interpretive Program noted earlier 934 940 Provide and maintain safe and secure parking for cemetery access Not Specified Cemetery Completed. Access to the cemetery is once again included on the walking route of the public tours offered by GSA and DCPL on Saturday mornings. The cemtery is also available by appointment. Not Specified Cemetery Completed. Per USCG MOA, cemetery is now inside the secure perimeter of the West Campus. Individual access to the cemetery can be scheduled. *Items listed in red indicate new or changes from the 2014 Annual Report dated 1/29/14
2014 Annual Report Shepherd Parkway MOA Page 1 of 2 MOA Ref. Line 113 118 Completion of Section 4(f) Not Specified Recitals Completed. The Section 4(f) was completed in May 2012. 139 142 Anticipation of permits from NPS Not Specified Recitals GSA has applied for and is awaiting various permits from NPS necessary to complete the due diligence associated with the Undertaking. 178 182 NCPC Review of the Master Plan Amendment Not Specified Recitals Completed. NCPC reviewed and approved the Master Plan Amendment in June 2012. 245 247 ARMP Completion Not Specified Recitals Completed. The ARMP was completed in August 2012. 304 310 Issuance of the NEPA ROD Not Specified Recitals Completed. The NEPA Record of Decision (ROD) was issued is May 2012. 374 377 Revise APE Prior to proceeding with design development. Stipulations - Review Completed. GSA has revised the APE to reflect those portions of SP affected by the Undertaking and presented the revised APE to the Signatories and Consulting Parties in Oct 2014. Should any additional portions of SP be affected by the Undertaking, GSA will update the APE accordingly in consultation with the DCSHPO. 379 397 Preliminary Design Concurrent with the Preliminary Design Development Stipulations - Review Underway. GSA's design development efforts continue to take into account adverse effect minimization measures for characterdefining elements and historic contexts, screening materials, compatible materials, color, textures, lighting, landscaping, signalization and signage. In Oct 2014, GSA consulted on the Preliminary Design and provided a 10 business-day review and comment period to the Signatories and Consulting Parties. GSA is currently reviewing comments and will inform the Signatories and Consulting Parties how comments were considered. GSA anticipates submitting the Preliminary Design to NCPC and CFA in 2015. 399 422 Final Design Concurrent with the Final Design Development Stipulations - Review GSA will develop the Final Design in accordance with the Final Design Stipulation of the MOA.
2014 Annual Report Shepherd Parkway MOA Page 2 of 2 MOA Ref. Line 424 428 DDOT Project Documentation Concurrent with Design Stipulations - Review Development 430 455 Construction Staging During Construction Stipulations - Review 457 468 Construction in Temporary Areas During Construction Stipulations - Review 470 507 Alterations to Project Documents Not Specified Stipulations - Review 509 558 Archaeology Prior to and during Stipulations - Review Construction 565 570 GSA to fund the update of the 1978 Fort Prior to transfer of SP Parcel Stipulations - Mitigation Circle Parks National Register Nomination or within one year of the MOA GSA continues to coordinate with DDOT on all documentation, submissions and reviews associated with this Undertaking in accordance with this Stipulation. GSA will comply with the Construction Staging Stipulation in accordance with the MOA. GSA will comply with the Construction in Temporary Areas Stipulation in accordance with the MOA. GSA will comply with the Alterations to Project Documents Stipulation in accordance with the MOA. GSA will comply with the Archaeology Stipulation in accordance with the MOA. Completed. GSA has funded NPS to update the 1978 Fort Circle Parks National Register Nomination 572 576 GSA to fund the conversion of the CLA to a Cultural Landscape Inventory 578 581 Complete measures to mitigate adverse effects to NRHP-eligible archaeological sites. Prior to transfer of SP Parcel or within one year of the MOA Stipulations - Mitigation NPS will provide a scope and budget summary for the CLA conversion to GSA, and the funds will be transferred. Not Specified Stipulations - Mitigation GSA will comply with the Archaeology Mitigation Stipulation in accordance with the MOA. 583 586 Permanent Area of Disturbance Landscape During Construction Stipulations - Mitigation GSA has proposed a landscape design in the Preliminary Design development package and will comply with this Stipulation in accordance with the MOA. 588 592 Installation of a Multi-Use Trail along the West Campus Access Road to Malcolm X Avenue. 594 607 GSA to fund mitigation for loss and use of NPS parkland. GSA to enter into an agreement containing terms for the provision of funds and transfer of the Shepherd Parkway Parcel. During Construction Stipulations - Mitigation GSA has proposed a multi-use trail design in the Preliminary Design development package and will comply with this Stipulation in accordance with the MOA. Various Stipulations - Mitigation GSA will comply with this Stipulation in accordance with the MOA. GSA and NPS are currently working on the terms of the transfer agreement.