:JI!fn Siegel, City Manager

3/21/2017 E14 TO: FROM: Honorable Mayor and Members of City Council :JI!fn Siegel, City Manager SUBMITTED BY: DATE: SUBJECT: Dori Budde, Community Services Director March 21, 2017 Acceptance of Plant Identification Signs for Reata Park and Event Center Gardens and Los Rios Park Butterfly Gardens from Gain Native Therapeutic Gardens RECOMMENDATION: Approve the Parks, Recreation, Senior and Youth Services Commission's recommendation to accept the proposed signage donation from Gain Native Therapeutic Gardens. EXECUTIVE SUMMARY: Gain Native Therapeutic Gardens (Gain Native) has offered to donate the services and supplies necessary to construct, install, and maintain 250 plant identification signs at Reata Park and 50 plant identification signs at Los Rios Park. The estimated value of the donation is $2,925. DISCUSSION/ANALYSIS: Gain Native has proposed to construct, install, and maintain 250 4"x4" wooden laminated plant identification signs around the limo barn and at the Reata Park demonstration gardens. The donated signs will aid the docent tours and enable visitors to easily identify the plants and obtain more details using the Quick Response Code (QR code) with their smart phones. The 50 4"x4" wooden laminated plant identification signs used in the Butterfly Gardens of Los Rios Park will assist visitors with identifying the plants that attract butterflies and that can be used in their own landscaping endeavors. Gain Native's goal for the plant identification signage project is to increase the use and awareness of California native plants in landscape (Attachment 1 ). On October 17, 2016, the Parks, Recreation, Senior and Youth Services Commission considered the plant identification signage proposal and were supportive of the signage

City Council Agenda Report March 21,2017 Page 2 of 3 donation, if the QR Code only provided information about the plants, and nothing that could be construed as marketing or advertising for other entities. The Commission also wanted to select and approve a prototype for the plant identification signage before the proposed donation was submitted to City Council for consideration. On November 21, 2016, the Parks, Recreation, Senior and Youth Services Commission reviewed the plant identification signage prototype and recommended that the proposed signage donation be approved by Council (Attachment 2). On March 7, 2017, the City Council considered the signage donation and had questions related to the sign appearance. The Council requested a sample to view before making a decision, and the item was deferred to the March 21, 2017 meeting. A sample is available for viewing in the City Clerk's office. FISCAL IMPACT: The estimated value of the proposed plant identification signage donation by Goin Native is $2,925 and includes constructing, installing, and maintaining the signs. If the Council accepts the proposed donation, there is no cost to the City. ENVIRONMENTAL IMPACT: The proposed signage donation request is covered by Section 15061 (b)(3), the general rule that the California Environmental Quality Act (CEQA) applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. A donation of 4"x4" wooden laminated plant identification signage would not be an activity with potential to cause significant effect on the environment and therefore exempt from CEQA. PRIOR CITY COUNCIL REVIEW: On March 7, 2017, the City Council considered the signage donation and had questions and concerns related to the sign aesthetics. As Council Members requested a prototype to view before making a decision, the item was deferred to March 21, 2017. COMMISSION/COMMITTEE/BOARD REVIEW AND RECOMMENDATIONS: On October 17, 2016, the Parks, Recreation, Senior and Youth Services Commission considered the plant identification signage proposal and were supportive of the signage donation, if the QR Code only provided information about the plants, and nothing that could be construed as marketing or advertising for other entities. The Commission also wanted to select and approve a prototype for the plant identification signage before the proposed donation was submitted to Council for consideration.

City Council Agenda Report March 21, 2017 Page 3 of 3 On November 21, 2016, the Parks, Recreation, Senior and Youth Services Commission reviewed the plant identification signage prototype and recommended that the proposed signage donation be approved by Council (Attachment 2). NOTIFICATION: Parks, Recreation, Senior and Youth Services Commission Marianne Taylor, Gain Native Therapeutic Gardens ATIACHMENT(S): Attachment 1- Gain Native documentation Attachment 2- November 21, 2016 Parks, Recreation, Senior and Youth Services Staff Report and Item Minutes

Kipp Lyons From: Sent: To: Cc: Subject: Dori Budde Tuesday, October 11, 2016 8:12 AM Geraldine Gutierrez Kipp Lyons FW: Proto type plant ID for Rettta park For the staff report. From: Marianne Taylor 0 1; _ $. Sent: Tuesday, September 27, 2016 5:18PM j.j." To: Dori Budde Cc: Mike Evans; Laurie Menosky; Kipp Lyons; Gil Leon; Geraldine Gutierrez Subject: Re: Proto type plant ID for Reata park HI Dori, I'm sorry I had been away today. We are requesting 250 signs at Reata Park and 50 signs for the butterfly gardens at Los Rios Park. Cost per sign $9.75. Time and material for signs to be donated by a variety of private individuals and donation from NCL. Thank you. [------- ----Original Message----- From: Marianne Taylor Sent: Monday, August 15,2016 7:07PM To: David Contreras Cc: Mike Evans; Marianne Taylor; Laurie Menosky Subject: Proto type plant ID for Reata park Hello David, Great meeting with you last Friday ATTACHMENT 1

Our nonprofit Goin Native Therapeutic Gardens would like to create and maintain a 4" x 4" wooden laminated plant ID signs for Reata Park. At no expense to the City of San Juan Capistrano, these wooden signs will be made by our skilled organization & the UCCE Master Gardeners of OC. We have the funding to provide 250 signs for labeling plants around the arboretum,bam & demonstration gardens. The signs wi11 include a QR code which will allow the consumer to quickly find plant infonnation using their smart phone. The QR code would link back to the City of SJC, ONTO, Tree Of Life Nursery and the UCCE. Our plant project goals for this ID project to increase the use & awareness of California native plants in landscape, the continued drought and guide homeowners to use the right plant in the right place for successful gardening. Please give us your directions & recommendations regarding the Proto type sign that I left you last week. Thank you for your time, Pm looking torward to hearing from you again soon. Kind Regards, 2

Marianne Taylor Founder/executive Director 31661 Los Rios Street San Juan Capistrano, CA 92693 949 606-6386 w: lll!p ~ /lwww. qomllallve.na!/ Go in Native

E1 City of San Juan Capistrano Parks, Recreation, Senior and Youth Services Commission Agenda Report TO: FROM: DATE: SUBJECT: Parks, Recreation, Senior and Youth Services ~"s ion Kipp Lyons, Secretary to the Commissio~_.r-- s[i}tj? Prepared by: Dori Budde, Director of Community Service November 21, 2016 Consideration of Plant Identification Sign Prototype RECOMMENDATION: By motion, select and approve the prototype design for the plant identification sign donation from Goin Native Therapeutic Gardens for use in the Reata Park and Event Center Gardens and the Los Rios Park Butterfly Gardens. EXECUTIVE SUMMARY: Goin Native Therapeutic Gardens has offered to donate the services and supplies necessary to construct, install, and maintain two hundred and fifty (250) plant identification signs at Reata Park and fifty (50) plant identification signs at Los Rios Park. The estimated value of the donation is $2,925. The Parks, Recreation, Senior and Youth Services Commission is requested to approve the prototype design for the signage. DISCUSSION/ANALYSIS: Goin Native has proposed to construct, insta!l, and maintain two hundred and fifty (250) 4" x 4" wooden laminated plant identification signs around the limo barn and demonstration gardens (Attachment 1 ). The donated signs will aid the docent tours and enable visitors to easily identify the plants and obtain more details using the Quick Response Code (QR code) with their smart phones. The fifty (50) plant identification signs used in the Butterfly Gardens of Los Rios Park will assist visitors with identifying the plants that attract butterflies and that can be used in their own landscaping endeavors. Goin Native's goal for the plant identification signage project is to increase the use and awareness of California native plants in landscape. The proposed signage was considered by the Parks, Recreation, Senior and Youth Services Commission at the October 17, 2016 meeting. The Commissioners were ATTACHMENT 2

Parks, Recreation, Senior and Youth Services Commission November 21, 2016 Page 2 of 3 supportive of the signage donation if the QR Code only provided information about the plants, and nothing that could be construed as marketing or advertising for other entities. The Commission also wanted to select and approve a prototype for the signage before the proposed donation was submitted to City Council for their consideration, approval and formal acceptance in accordance with Administrative Policy #1 03 (Attachment 2). FISCAL IMPACT: The proposed donation has an estimated value of $2,925. ALTERNATIVES: ENVIRONMENTAL IMPACT: The proposed signage donation request is covered by Section 15061(b)(3), the general rule that the California Environmental Quality Act (CEQA) applies only to projects which have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. A donation of small 4" x 4" wooden laminated plant identification signage would not be an activity with potential to cause significant effect on the environment and therefore exempt from CEQA. PRIOR CITY COUNCIL REVIEW: On September 16, 2014, City Council approved a five year Memorandum of Understanding for the Docent Program at the Reata Park and Event Center Gardens. COMMISSION/COMMITIEE/BOARD REVIEW AND RECOMMENDATIONS: On October 17, 2016, the Parks, Recreation, Senior and Youth Services Commission considered the proposed donation signage. The Commission was supportive of the donation if the QR codes were used only to provide information about the plants and could not be construed as marketing or advertising tools for other entities. The Commission also requested that a prototype for the sign age be brought back to them for approval before the donation went to City Council for consideration and formal acceptance. NOTIFICATION: Marianne Taylor, Goin Native Therapeutic Gardens

Parks, Recreation, Senior and Youth Services Commission November 21, 2016 Page 3 of 3 ATTACHMENTS: Attachment 1 -Photos of proposed plant identification sign Attachment 2 - Administrative Policy #1 03

Plant Identification Sign

MINUTES NOVEMBER 21, 2016 REGULAR MEETING PARKS, RECREATION, SENIOR AND YOUTH SERVICES COMMISSION ADMINISTRATIVE ITEMS: mt i n ion Commissioner Crabbs made a motion to approve the sign prototype With the addition of a longer post, wood protection stain and Quick Response Code that only contains botanical nomenclature to be used at Reata Park and Event Center Gardens and Los Rios Gardens. Commissioner McCarthy seconded. Motion passed unanimously. ADJOURNMENT There being no further business before the Commission, Chairperson Muir adjourned the meeting at 6:26 p.m. to the Regular Parks, Recreation, Senior and Youth Services Commission meeting scheduled for Monday, December 19, 2016 at 5:30p.m. pending Chair review ~ discussion with staff I Respectfully ~bmitted, ') < L, - Ki~ Lyons\\Commission Secretary