FIRE SAFETY RISK ASSESSMENT Wyclif Independent Christian School Premises Middle School, St. Johns Hall, Machen Fire Safety Risk Assessment for Wyclif Christian School
Introduction Regulatory Reform Order The Regulatory Reform (Fire Safety) Order 2005 (FSO) came into effect on 1 October 2006 and requires that a fire risk assessment is carried out in all relevant premises to determine what fire safety measures are necessary. The 5 Steps to Fire Risk Assessment Fire Risk Assessment - Middle School St Johns Nov2012.doc Page 2
1. PREMISES PARTICULARS Premises Name: Wyclif Middle School. St. Johns Hall, CF83 8PH Address: Forge Road, Machen FIRE RISK ASSESSMENT Use of Premises: Teaching classrooms for Primary School Students Tel No: 01633 440560 Responsible person for the premises: Mrs Dianne Holland Date of Risk Assessment November 2012 Date of Review September 2013 Name and relevant details of the person who carried out the Fire Risk Assessment Paul Corney, Deputy Headteacher, 2. GENERAL STATEMENT OF POLICY Statement: It is the policy of Wyclif Independent Christian School to protect all persons including staff, students, contractors and vistors to the school from potential injury and damage to their health which might arise from fire. The school will provide and maintain safe and healthy working conditions, equipment and system of work for all staff and students. The school will provide information, training and supervision as they need for this purpose. The school will give a high level of commitment to fire safety and will comply with all statutory requirements. Signed: Print Name: Date: Risk Level: Following this assessment the level of risk is now deemed to be: (Acceptable/Unacceptable, further control measures required) Fire Risk Assessment - Middle School St Johns Nov2012.doc Page 3
3. MANAGEMENT SYSTEMS Commentary: The Fire Safety Risk Assessment is contained within the Fire Safety file and which is kept in the School Office, Ebenezer Chapel. A fire risk assessment will be completed each year to ensure adequate fire safety and will be reviewed as necessary. The fire risk assessment will follow the five step approach detailed in the HM Government fire safety risk assessment guide. The significant findings will be recorded. Any deficiencies identified by the fire risk assessment process will be prioritised and rectified accordingly. The Deputy Headteacher, Mr Paul Corney will have overall responsibility for fire safety matters which include; Fire risk assessment and all matters appertaining to it. Deciding the fire safety protective and preventative measures Ensuring they are implemented and communicated to other employees Ensuring co-ordination between other responsible persons Fire Safety will be an agenda item for at Staff Meetings. The Deputy Headteacher, Mr Paul Corney will be responsible for monitoring the effectiveness of the fire risk assessment process and its implementation. Maintenance of the provisions of this risk assessment If any of the provisions contained within this risk assessment are unavailable an immediate risk assessment will be carried out to establish what control measures are required to allow continuation of the regular school s activities. Fire Risk Assessment - Middle School St Johns Nov2012.doc Page 4
4. GENERAL DESCRIPTION OF PREMISES Description: St. John s Hall is a single floor building with a 4 main teaching classroom areas. There is small 1 internal staircase to a raised stage which provides one teaching area. Toilets are located at the entrance lobby. The school is a tenant. The building is owned and rented to other groups by St. John Parish Council. The building is used a school during term time. Outside school hours, the Hall is used by other groups such as after school clubs, St. John s Church and other community activity groups. Occupancy: Size: Times the Premises are in use: 8:00-3:30pm Building footprint (Metres x Metres): 15x25m The Total Number of Persons Employed within the Premises at any one time: The Total Number of persons who may resort to the premises at any one time: 4 Number of Floors: 45 Number of Stairs: 1 internal staircase to classroom 5. FIRE SAFETY SYSTEMS WITHIN THE PREMISES Fire Warning System: (i.e. automatic fire No. detection, break-glass system to BS 5839, other) Emergency Lighting (i.e. maintained/nonmaintained, 1hr/3hr duration to BS Maintained Emergency Lighting is installed 5266) 1 Other: (i.e. Sprinkler System to LPC rules BS 5306) No. Fire fighting equipment Fire extinguishers, hose reels and fire blankets Fire Resisting construction Identify what fire resisting construction is required to secure the means of escape Fire Exits Identify what fire exits are required Portable fire extinguishers are provided and maintained by Chubb Ltd on behalf of the landlord. 2 x CO2 extinguishers Stage, Kitchen 3 x water extinguishers Main Hall, back room, entrance 1 x fire blanket Kitchen N/A Fire exits are identified by signs above doors. There are 2 designated fire exit routes from the classrooms. Route needed from kitchen room. Fire Risk Assessment - Middle School St Johns Nov2012.doc Page 5
Identifying Ignition and Fuel Sources Noughts & Crosses - As an aid to identifying the hazards within your premises it s possible to use a system of noughts and crosses, using a X to mark ignition sources and a O for fuel sources. PLAN DRAWING Complete a simple line drawing of the premises and identify your fire safety provisions including escape routes, extinguishers, emergency lighting and fire alarm. Fire Risk Assessment - Middle School St Johns Nov2012.doc Page 6
Step 1 ~ Identify fire hazards Are existing control measures suitable? Sources of ignition Location Existing control measure Naked flames Back Classroom Wall mounted Gas Boiler. Heaters All areas Central Heating Electrical equipment e.g. overloaded sockets etc. Teaching Areas All circuits protected with MCB protection PAT testing carried out by independent contractors by landlord Cooking facilities Kitchen Electrical Oven Lighting equipment All rooms Fluorescent strip lights using MCB protection Arson All rooms Waste paper bins emptied daily and paper stored in designated storage bin area outside the front of building Smoking Materials All areas No smoking policy in all school areas Other sources YES If you have answered to any question above complete the details below - What needs to be done to make each situation safe? Action required by? Date due Signed completed Escape route needed from kitchen room. R Jones Nov 12 Fire Risk Assessment - Middle School St Johns Nov2012.doc Page 7
Step 1 ~ Identify fire hazards (continued) Sources of fuel & Location oxygen Wood/paper/cardboard etc Classrooms Photocopier area Existing control measure Are existing control measures suitable? Waste paper bins emptied daily Paper supplies stored in meral cupboards. Plastics/rubber/foam (including packaging) YES Electrical equipment e.g. overloaded sockets etc. All classrooms MCB protected circuits PAT testing of equipment every 2 yrs Furniture and fixings e.g. curtains YES Flammable gases/liquids e.g. oils/solvents etc Textiles Vestibule Coats/bags are stored on hangers Display materials Designated boards Waste materials Classrooms Waste paper bins are emptied daily Additional oxygen supplies e.g. air conditioning units YES If you have answered to any question above complete the details below - What needs to be done to make each situation safe? Action required by? Date due Signed completed Fire Risk Assessment - Middle School St Johns Nov2012.doc Page 8
Step 2 ~ Identifying people at risk Are existing control measures suitable? Consider who might be at risk? e.g. staff, visitors, guests, customers etc. Why are they at risk? Location Control measure Are existing control measures suitable? Staff working alone School operates a policy that 2 members of staff must be on site at all times when children are present. People with disabilities (including mobility, hearing, vision impairment) Unfamiliar with the building Students Flat access/egress route from ground level classrooms to assembly point in school car park Clear signage on all fire exits Fire exit route maps at fire exit doors. YES Fire drills are practised at least once per term. Other YES If you have answered to any question above complete the details below - What needs to be done to make each situation safe? Action required by? Date due Signed completed Purchase extra fire exit signs R Jones Nov 12 Fire Risk Assessment - Middle School St Johns Nov2012.doc Page 9
Step 3 ~ Evaluate, remove, reduce and protect from risk Can hazards and risks be removed or reduced? The following examples can greatly aid the protection of people and property Separate ignition sources from combustibles Improve security Remove or improve storage of highly flammable materials Replace temporary heaters with permanent fixed ones Regularly remove refuse and packing materials Provide automatic fire detection Provide emergency escape lighting (in some circumstances provision of a torch may be suitable) Test and maintain all fire safety equipment (i.e. fire alarm, emergency lighting and fire extinguishers) Arrange electrical testing of appliances Evaluate fire safety arrangements Are ignition sources controlled to minimise the likelihood of fire? Are combustible materials kept away from ignition sources? Would a fire be discovered quickly? Will everybody be warned of the fire immediately? Is escape available in more than one direction? Can everyone escape without assistance? Are exits easily identified? Are escape routes free from obstruction? Are doors to outside easy to open? Is the alarm system tested and maintained in accordance with relevant British YES Standard Is the Emergency Lighting system tested and maintained in accordance with relevant British Standard Are fire extinguishers serviced in accordance with relevant British Standard If you have answered to any question above complete the details below - What needs to be done to make each situation safe? Action required by? Date due Signed completed Fire Risk Assessment - Middle School St Johns Nov2012.doc Page 10
Step 4 ~ Record, Plan, Inform, Instruct and Train You must record your fire safety arrangements this includes: Have you made an emergency plan and does it include the points below? Your emergency plan should include - How will people be warned if there is a fire (this may range from a shout of Fire to an electrical fire alarm system): What should staff do if they discover a fire: BELL is rung. Fire is shouted Follow fire procedure. Raise audible alarm immediately How should the evacuation of the premises be carried out: Where should people assemble and how to check premises have been evacuated: Duties and identity of responsible staff if there is a fire: Have you provided instruction and training to staff Classroom teachers instruct individual students to exit to the safe assembly point Assembly point is in the lane adjacent to Emmanuel Church Collect student attendance registers Accompany student to assembly point. Complete head count Senior responsible member of staff will ring fire service. Has instruction and training been provided to all staff on what to do in case of fire? Are there records of fire drills, instruction and training? If you have answered to any question above complete the details below - What needs to be done to make each situation safe? Action required by? Date due Signed completed Fire training needs to be included during inset day every 24 months. Fire training must include instruction in use of fire fighting equipment. P Corney P Corney Summer 13 Summer 13 Fire Risk Assessment - Middle School St Johns Nov2012.doc Page 11
Step 5 ~ Review Your risk assessment must be kept up to date Date of next review It is recommended that you review your risk assessment every 12 months OR if you make changes to the layout of your premises, significantly increase the amount of combustible materials stored or displayed, change your opening hours (e.g. to include night time opening etc) you should review your fire risk assessment. October 2013 Fire Risk Assessment - Middle School St Johns Nov2012.doc Page 12