GRINNELL CITY COUNCIL REGULAR SESSION MEETING MONDAY, JUNE 5, 2017 AT 7:00 P.M. IN THE 2 ND FLOOR COUNCIL CHAMBERS OF THE CITY HALL MINUTES The Grinnell City Council met in regular session Monday, June 5, 2017 at 7:00 p.m. in the council chambers. Mayor Pro Tem White presided with the following council members present: Bly, Burnell, Hansen, Hueftle-Worley and Wray. Also present were David Isch, Chris Johnson, Michael McAlister, Dennis Reilly, Russ Behrens and Kay Cmelik., AGENDA AND CONSENT AGENDA Hueftle-Worley made the motion, second by Hansen to approve the agenda. AYES: 6-0. Motion carried. Hueftle-Worley made the motion, second by Wray to approve the consent agenda as follows: Previous minutes as drafted from the Monday, May 15, 2017 Regular Session. Previous minutes as drafted from the Wednesday, May 17, 2017 Special Session. Approve City Claims and Payroll Claims from May 2, 2017 through and including June 5, 2017. Approve Mayor and Council appointments as follows: Historic Preservation (3 yr term-reappointments) a) Cheryl Neubert b) Tom Grabinski Hotel & Motel Tax (4 yr term-reappointments) a) Tom Cirks b) Dustin Smith Library Board (new appointees-6 yr term) a) Darcy Swick b) Tina Elfenbein. Accept resignation of Gary Glandon as Reserve Police Officer effective May 9, 2017. Approve new liquor license as follows: Chamber of Commerce for Friday Fest, July 7, 2017. Approve Campbell Fund requests. AYES: 6-0. Motion carried. *Please note that this agenda may be changed up to 24 hours before the meeting time, as provided by Section 21.4(2) Code of Iowa. 1
ROUTINE BUSINESS: The council acknowledged receipt of the previous meeting minutes and other communications: a) Planning Committee minutes: May 15, 2017. b) Public Safety Committee minutes: May 15, 2017. c) Public Works and Grounds Committee minutes: May 15, 2017. d) Library Board minutes: April 26, 2017. e) Employee Safety Committee minutes: May 16, 2017. f) April 2017 Veterans Memorial Building Campaign Report. g) April 2017 Skatepark Campaign Report. h) April 2017 Parks Improvement Campaign Report. i) April 2017 Central Park Campaign Report. j) May 2017 Building Permit Report. No action was necessary. PUBLIC HEARING Mayor Pro Tem White announced it was the time and place for the public hearing on the proposed budget amendment for FY 2017. He asked for any written or verbal comments for or against the same. There were none. The public hearing was declared closed at 7:03 pm Mayor Pro Tem White announced it was the time and place for the public hearing on the continuation of a previously approved overland drainage project. He asked if there were any written comments received for the same. There were none. He asked for any oral comments. There were none. The public hearing was declared closed at 7:04 pm. FINANCE COMMITTEE There was no meeting. PLANNING COMMITTEE Bly made the motion, second by Hansen to approve Resolution No. 2017-82 - Resolution adopting the amendment to budget for fiscal year 2017. AYES: 6-0. Motion carried. Bly made the motion, second by Hansen to adopt Resolution No. 2017-83 - Resolution approving and authorizing the continuation of a previously approved public improvement project to construct storm sewer improvements and authorize the city attorney to continue the acquisition of properties not yet acquired for the project. AYES: 6-0. Motion carried. *Please note that this agenda may be changed up to 24 hours before the meeting time, as provided by Section 21.4(2) Code of Iowa. 2
Bly made the motion, second by Hansen to adopt Resolution No. 2017-84 - Resolution setting a public hearing on the proposed conveyance of four easements to Grinnell College. AYES: 6-0. Motion carried. Bly made the motion, second by Hansen to adopt Resolution No. 2017-85 - Resolution approving the improvement project as submitted for property and request tax exemption for this improvement according to Grinnell Urban Revitalization Plan Amendment No. 3. AYES: 6-0. Motion carried. (Gregg and Diane Hawkins, 2007 2 nd Avenue). PUBLIC SAFETY COMMITTEE White made the motion, second by Hueftle-Worley to approve Grinnell Chamber of Commerce s request for street closures for Grinnell Games, June 16-18, 2017. AYES: 6-0. Motion carried. White made the motion, second by Hueftle-Worley to approve the request from Grinnell Firefighters Association to close Park Street from 4 th to 5 th Avenue on Saturday, June 17 from 8:00 am to 5 pm for water fights. AYES: 6-0. Motion carried. White made the motion, second by Hueftle-Worley to approve the request for closing primary road extension for 4 th of July parade route. AYES: 6-0. Motion carried. The council briefly discussed the review of the Fire Marshall Administrative Rules. The council concluded based on the recommendation of the Fire Chief to not rush to change our ordinance on the sale of fireworks. The city will follow the State Fire Marshall s rules for the first year of sales. Our current ordinance already prohibits the discharge of fireworks within the city limits of Grinnell. Anyone selling fireworks will be encouraged to post a sign stating the fireworks cannot be discharged within the city limits of Grinnell. PUBLIC WORKS AND GROUNDS COMMITTEE Hueftle-Worley made the motion, second by Wray to adopt Resolution No. 2017-86 - Resolution authorizing payment of contractor s pay request No. 12 in the amount of $152,784.70 to Bushong Construction Company of Montezuma, Iowa for work completed on the Central Park Improvements Project. AYES: 6-0. Motion carried. Hueftle-Worley made the motion, second by Bly to adopt Resolution No. 2017-87 - Resolution authorizing payment of contractor s pay request No. 6 in the amount of $8,628.85 to Garling Construction Inc of Belle Plaine, Iowa for the Grinnell City Hall Relocation Project. AYES: 6-0. Motion carried. Hueftle-Worley made the motion, second by Wray to adopt Resolution No. 2017-88 - Resolution authorizing payment of contractor s pay request No. 7 in the amount of *Please note that this agenda may be changed up to 24 hours before the meeting time, as provided by Section 21.4(2) Code of Iowa. 3
$2,771.15 to Garling Construction Inc of Belle Plaine, Iowa for the Grinnell City Hall Relocation Project. AYES: 6-0. Motion carried. Hueftle-Worley made the motion, second by Bly to adopt Resolution No. 2017-89 - Resolution authorizing payment of contractor s pay request No. 8 in the amount of $202,626.17 to Con-Struct, Inc of Marshalltown, Iowa for the Central Business District Phase 5 Project. AYES: 6-0. Motion carried. Hueftle-Worley made the motion, second by Wray to adopt Resolution No. 2017-90 - Resolution authorizing the Mayor and City Clerk to sign the Iowa Department of Transportation Agreement for Urban-State Traffic Engineering Program. AYES: 6-0. Motion carried. Hueftle-Worley made the motion, second by Bly to set a public hearing on proposed plans and specifications, proposed form of contract and estimate of cost for the construction of the 5 th Avenue HMA Inlay Project, for the city of Grinnell for 10 th day of July 2017. AYES: 6-0. Motion carried. Hueftle-Worley made the motion, second by Wray to set a public hearing on proposed plans, specifications, and form of contract for the installation of a radiant heating system in the city of Grinnell, Iowa and Notice to Bidders for the taking of bids for said improvements for 10 th day of July 2017. AYES: 6-0. Motion carried. Hueftle-Worley made the motion, second by Bly to approve the Iowa Department of Transportation request as required by City Code Chapter 140.05 for a permit to widen driveway entrance. AYES: 6-0. Motion carried. Hueftle-Worley made the motion, second by Wray to approve the fiscal year 2018 Supplemental Agreement between the Iowa Department of Transportation and city of Grinnell. AYES: 6-0. Motion carried. ADJOURNMENT Wray made the motion, second by White to adjourn the meeting at 7:14 pm. AYES: All. Motion carried. ATTEST: JIM WHITE, MAYOR PRO TEM P. KAY CMELIK, CITY CLERK/FINANCE DIRECTOR *Please note that this agenda may be changed up to 24 hours before the meeting time, as provided by Section 21.4(2) Code of Iowa. 4
License Application ( LC0041040 Applicant Name of Applicant: Prairie Canary of Grinnell Inc ) Name of Business (DBA): Prairie Canary Address of Premises: 924 Main Street City Grinnell County: Poweshiek Zip: 50112 Business (641) 236-0205 Mailing 924 Main Street City Grinnell State IA Zip: 50112 Contact Person Name Paul Durr Phone: (641) 990-9614 Email paul.durr70@gmail.com Classification Class C Liquor License (LC) (Commercial) Term:12 months Effective Date: 07/18/2016 Expiration Date: 07/17/2017 Privileges: Catering Privilege Class B Native Wine Permit Class C Liquor License (LC) (Commercial) Sunday Sales Status of Business BusinessType: Limited Liability Company Corporate ID Number: 480428 Federal Employer ID 47-1066791 Ownership Paul Durr First Name: Paul Last Name: Durr City: grinnell State: Iowa Zip: 50112 Position: President % of Ownership: 100.00% U.S. Citizen: Yes Insurance Company Information Insurance Company: Phoenix Insurance Company Policy Effective Date: 07/18/2016 Policy Expiration 07/18/2017 Bond Effective Outdoor Service Effective Dram Cancel Date: Outdoor Service Expiration
License Application ( LC0042892 Applicant Name of Applicant: The Casa Margaritas Restaurant ) Name of Business (DBA): The Casa Margaritas Restaurant Address of Premises: 707 West St South City Grinnell County: Poweshiek Zip: 50112 Business (641) 236-5069 Mailing 101 west st City Grinnell State IA Zip: 50112 Contact Person Name Olivia Robles Phone: (515) 556-5221 Email pekitas42@outlook.com Classification Class C Liquor License (LC) (Commercial) Term:12 months Effective Date: 07/01/2016 Expiration Date: 06/30/2017 Privileges: Class C Liquor License (LC) (Commercial) Sunday Sales Status of Business BusinessType: Privately Held Corporation Corporate ID Number: 520253 Federal Employer ID 812536554L Ownership Olivia Robles First Name: Olivia Last Name: Robles City: Grinnell State: Iowa Zip: 50112 Position: Owner % of Ownership: 100.00% U.S. Citizen: No Insurance Company Information Insurance Company: Auto Owners Insurance Company Policy Effective Date: 07/01/2016 Policy Expiration 07/01/2017 Bond Effective Outdoor Service Effective Temp Transfer Effective Dram Cancel Date: Outdoor Service Expiration Temp Transfer Expiration Date:
License Application ( LC0038537 Applicant Name of Applicant: Peppers Crossing INC. ) Name of Business (DBA): The Peppertree at The Depot Crossing Address of Premises: 1014 3rd Ave City Grinnell County: Poweshiek Zip: 50112 Business (641) 236-6886 Mailing 1014 3rd Ave City Grinnell State IA Zip: 50112 Contact Person Name Steve Tibbitts Phone: (641) 295-3495 Email info@thepeppertree.com Classification Class C Liquor License (LC) (Commercial) Term:12 months Effective Date: 07/14/2017 Expiration Date: 07/13/2018 Privileges: Catering Privilege Class C Liquor License (LC) (Commercial) Outdoor Service Status of Business BusinessType: Privately Held Corporation Corporate ID Number: 417748 Federal Employer ID 45-2413540 Ownership Steve Tibbitts First Name: Steve Last Name: Tibbitts City: Oskaloosa State: Iowa Zip: 52577 Position: Owner % of Ownership: 100.00% U.S. Citizen: Yes Insurance Company Information Insurance Company: Illinois Union Insurance Company Policy Effective Date: 07/14/2017 Policy Expiration 07/14/2018 Bond Effective Outdoor Service Effective Temp Transfer Effective Date Dram Cancel Date: Outdoor Service Expiration Temp Transfer Expiration Date:
License Application ( LC0015787 Applicant Name of Applicant: Grinnell Iowa Lodge No 1266 Of ) Name of Business (DBA): B.P.O. Elks #1266 Address of Premises: 720 3rd Avenue City Grinnell County: Poweshiek Zip: 5011200 Business (641) 236-3520 Mailing 720 3rd Avenue City Grinnell State IA Zip: 501120000 Contact Person Name Verne Jarvela Phone: (641) 236-3520 Email elks1266@windstream.net Classification Class C Liquor License (LC) (Commercial) Term:12 months Effective Date: 07/09/2016 Expiration Date: 07/08/2017 Privileges: Class C Liquor License (LC) (Commercial) Outdoor Service Sunday Sales Status of Business BusinessType: Privately Held Corporation Corporate ID Number: 182536 Federal Employer ID 42-0136075 Ownership Verne Jarvela First Name: Verne Last Name: Jarvela City: Grinnell State: Iowa Zip: 50112 Position: Secretary % of Ownership: 0.00% U.S. Citizen: Yes Insurance Company Information Insurance Company: Old Republic Insurance Company Policy Effective Date: 07/09/2016 Policy Expiration 07/09/2017 Bond Effective Outdoor Service Effective Temp Transfer Effective Date Dram Cancel Date: Outdoor Service Expiration Temp Transfer Expiration Date:
License Application ( LC0003502 Applicant Name of Applicant: Grinnell Aerie No 2545 Fraternal ) Name of Business (DBA): Fraternal Order Of Eagles, Grinnell Aerie #2545 Address of Premises: 616 4th Ave City Grinnell County: Poweshiek Zip: 5011200 Business (515) 236-4787 Mailing 616 4th Avenue City Grinnell State IA Zip: 501120000 Contact Person Name Jim Stevenson Phone: (641) 236-4787 Email jimpack1@gmail.com Classification Class C Liquor License (LC) (Commercial) Term:12 months Effective Date: 07/16/2016 Expiration Date: 07/15/2017 Privileges: Catering Privilege Class C Liquor License (LC) (Commercial) Outdoor Service Sunday Sales Status of Business BusinessType: Privately Held Corporation Corporate ID Number: 74737 Federal Employer ID 42-0644910 Ownership Wilbur Anderson First Name: Wilbur Last Name: Anderson City: Grinnell State: Iowa Zip: 50112 Position: Trustee % of Ownership: 0.00% U.S. Citizen: Yes Eric Harms First Name: Eric Last Name: Harms City: Grinnell State: Iowa Zip: 50112 Position: Trustee % of Ownership: 0.00% U.S. Citizen: Yes Insurance Company Information
Insurance Company Information Insurance Company: West Bend Mutual Insurance Company Policy Effective Date: 07/16/2016 Policy Expiration 07/16/2017 Bond Effective Outdoor Service Effective Temp Transfer Effective Dram Cancel Date: Outdoor Service Expiration Temp Transfer Expiration Date: