NUUC CONGREGATIONAL MEETING

NUUC CONGREGATIONAL MEETING MARCH 10, 2019 1. BUILDING PROPOSAL PRESENTATION INTRODUCTION DEE BURLISON BUDGET REVIEW BUILDING COMMITTEE REQUIREMENTS REVIEW BUILDING COMMITTEE WHAT OPTIONS WERE REVIEWED BUILDING COMMITTEE PROPOSED LAYOUT BUILDING COMMITTEE WHAT DO WE GET? BUILDING COMMITTEE COST ESTIMATE CHECK & REVIEW BUILDING COMMITTEE & SHAUN GREER HOW ARE WE GETTING SO MUCH MORE THAN IN THE LAST PROPOSAL? BUILDING COMMITTEE PROJECT PROGRESS QUESTIONS MODERATED BY DEE BURLISON, FIELDED BY BUILDING COMMITTEE MOTION & CALL FOR VOTE DEE BURLISON 2. REVIEW AND RECEIVE QUESTIONS ABOUT THE ANNUAL REPORT 3. ELECTION OF NEW BOARD MEMBERS

INTRODUCTION DEE BURLISON TO CALL THE MEETING TO ORDER

WHAT THIS IS A PROPOSAL THAT MEETS OUR GOALS AND DESIRE TO CONTINUE OUR JOURNEY AS A COMMUNITY THAT IS NEAR OUR BUDGET A BIT OF A REACH, PERHAPS IN BUDGET AND SCOPE THIS IS THE TIME TO REACH WHAT THIS IS NOT A FINAL PLAN A FINAL BUDGET APPROVED BY COUNTY AND TOWNSHIP AN EXACT COST, IT IS BASED ON EARLY ESTIMATES FROM OUR CONSULTANT NOT NECESSARILY WHAT WE CAN AFFORD. WE LL KNOW MORE LATER AS THIS IS BASED ON A PROPOSED BUDGET. MAYBE WE CAN AFFORD MORE, MAYBE LESS. IT WILL TAKE A FULL FLEDGED CAPITAL CAMPAIGN, THE BOARD AND FINANCE COMMITTEE TO SET A FIRM BUDGET

UNDERSTANDING THE KEY FEATURES OF KAY ONWUKWE S DESIGN PLAN ~ DETAIL WHAT WE ASKED FOR WHAT WE HAVE NOW WHAT THIS PLAN PROVIDES Sanctuary chair seating for at least 200, with simplicity, openness, natural light, flexible seating, storage for chairs, proximity to nursery Fellowship Hall Increased size, flexible for church and community events, storage for tables and chairs Administration Minister s office, administrative office, religious education office, administrative storage for records and supplies Restrooms more restrooms, more discrete location, accessible, transfriendly. Kitchen an upgraded kitchen that does not necessarily meet commercial standards Music Program Flexible space for 30-40 musicians up front for performances during worship; space for baby grand piano with good sightlines to choir director; rehearsal/warm up space separate from sanctuary; storage for music, instruments, equipment. Religious Education Flexible space with the ability to subdivide into four private classroom spaces; total square footage to accommodate 50-60 children planning 25 sq. feet per child minimum [1250 sq ft total), no single space under 225 sq. feet. Access to safe outdoor space, kitchen, sink. Storage for janitorial supplies, yard equipment Outdoors Gazebo, Memorial Garden, Natural Playscapes Regular Seating in pews (not flexible arrangement); 80-90. Packed house seating for 136. 530 square feet of fellowship hall space, no storage for tables & chairs Small admin office, nice sized minister s office, religious education office in Nielsen House, little storage in main building 2 small, outdated restrooms uncomfortably located in vestibule Outdated kitchen with reasonable layout Minimal music storage, no place to rehearse or warm up outside of sanctuary Approximately 1240 square feet of awkwardly divided and nonflexible space across the street from the main building One tiny closet in main building, large garage for storage Undeveloped outdoor space close to bike path Regular seating for 180 chairs, expanded packed house seating for 276. by opening the partition separating the sanctuary from fellowship hall. Pulpit moves to north wall from south. Large storage area for chairs available immediately across fellowship hall; nursery located immediately across Fellowship Hall with a window opening onto the Hall. Keeps the current aesthetic, with updates to finishes. Regular fellowship Hall space is increased to 1,1250 square feet, not inclusive of storage for tables and chairs. Large storage area for chairs and tables. The partition between Fellowship Hall and the Sanctuary creating an extremely large fellowship space for special events Minister s office and administrative office in the former vestibule space; large Religious Education Office with storage towards the back closer to the classrooms; storage closet off administrative office, additional admin storage off the RE office. RE Office is large enough to accommodate several desks in addition to supply and record storage, should future support staff, volunteers or Music Director desire office space. Retains the two existing small restrooms (now located off admin offices), adds bathrooms off the new lobby two restrooms with 2-3 stalls, one individual restroom, in addition to a restroom immediately off the nursery. All accessible. The kitchen gets an update with all new cupboards, appliances, floor, wall finishes; kitchen gains some overall space and acquires a pantry. Chancel size is slightly increased but chairs offer flexibility for accommodating more musicians in front of the chancel; some storage space close to the sanctuary located in the closet off the administrative office; additional music storage in the back; classrooms can be opened up into a single large space for rehearsal separate from the sanctuary; fellowship hall could also be potentially used for rehearsal or warm up (the partition between the sanctuary and fellowship hall is sound proof). Three classrooms that can be opened up into a single classroom; total square footage of approximately 1500, accommodating 50 children at the 25 square foot per child level. No sinks in classrooms but kitchen and restrooms close; access to the outside through the porch to the courtyard. Currently, then this design is one classroom short of the requested four, although over on the total request square footage. Building committee will work with architect and Director of Religious Education on adjustments to this design. Fellowship Hall could be used potentially for some RE classroom space the partition to the sanctuary is sound proofed. We gain two janitorial closets in the main building. Yard equipment storage yet to be addressed, likely to be accomplished by a free-standing pole type construction on the property. Plans not yet developed will be included in the landscape phase

UNDERSTANDING THE KEY FEATURES OF KAY ONWUKWE S DESIGN PLAN ~ DETAIL OVERALL SQUARE FOOTAGE GAIN: Approx. 5,300 square feet SANCTUARY SEATING DOUBLES: from current regular seating of 80 increases to 180; to packed house seating of 136 increases to 276, from inflexible seating to flexible FELLOWSHIP HALL AREA INCREASES ~50%: from current 810 square feet without storage to 1,275 square feet in the hall plus separate storage FLEXIBLE RELIGIOUS EDUCATION PROGRAM AREA: allows us to sell Nielsen House and return children s programming to the main building MUSIC STORAGE AND REHEARSAL SPACE: from small storage and no rehearsal space to adequate storage and separate rehearsal spaces (Religious Education space) Some additional gains with this plan that we didn t specifically request: New, expanded main entrance with both lobby and vestibule space for easy circulation Porch and courtyard Updated finishes (light fixtures, paint, floor treatments) for existing parts of the building so the new and old parts of the building blend seamlessly Sanctuary windows replaced with better quality

BUDGET REVIEW (WHY DO WE THINK WE HAVE THIS BUDGET & WHAT IS THAT BUDGET) $850K-$1,150K Amount Financial Feasibility Consultant Barry Finkelstein estimates we can raise through a capital campaign for a design scheme that meets our goals $169K Our design would allow us to sell Nielsen House and move the children s programming back into our main building. Estimated value Nielsen House $229K, minus existing $45K mortgage, minus $16K closing and transition fees $100K The amount that the Finance Committee recommends for a conservative mortgage, that doesn t require us to grow in numbers in order to afford $1,119K TO 1,419K TOTAL PROJECT RESOURCES $1,160 K current estimate of total building hard costs for Onwukwe design $ 220K estimated building soft costs (architect and contractor fees, $20K outdoor storage building, $10K chairs; $20K furnishings; $100 K contingencies) $1380 K TOTAL ESTIMATED COST -$1770 yearly utilities at Nielsen House +$7,767 estimated increase in building utilities, yearly, existing main building and building expansion +$3780 increased building maintenance costs, yearly -$ 9300 Nielsen House, yearly mortgage +$ 8160 new $100K mortgage, yearly rate $8.6 K TOTAL ESTIMATED IMPACT ON YEARLY ANNUAL BUDGET This means that we do no need to count on more than 5.5% operating budget growth Long term capital expenses: $54.5 K-59.5 K estimate of amount needed in capital fund for large repairs to existing building not covered in the renovation (front doors, tower repair, furnace replacement, new metal roof )

WHAT OPTIONS WERE REVIEWED AND EXPLORED PURCHASING AN EXISTING CHURCH BUILDING DESIGNS FROM OTHER ARCHITECTS WHOLE NEW BUILDINGS ON THE SOUTH END OF THE PROPERTY SANCTUARY ADDED AT THE BACK (TO THE SOUTH) OF THE CURRENT BUILDING

PROPOSED LAYOUT

PROPOSED LAYOUT

PROPOSED LAYOUT

WHAT DO WE GET? MORE SANCTUARY SPACE (SEATING TO BE VERIFIED ONCE CHAIRS ARE SELECTED) ~80 SEATS INCREASES TO 180 ON A STANDARD SUNDAY ~136 SEATS INCREASES TO 276 ON A PACKED SUNDAY MORE FELLOWSHIP SPACE INCREASES FROM ~810 SQFT TO ~1275 SQFT BATHROOMS NOT IN THE SANCTUARY R.E. SPACE IN THE SAME BUILDING ~1375 SQFT NOTE: NEILSON HOUSE IS 1640 SQFT, BUT NOT ALL OF THAT IS USEFUL SPACE NEXT PHASES CAN REVIEW BEST USE OF DOLLARS FOR SPACE MORE SPACE FOR STAFF RENOVATION OF OUR CURRENT SPACE SOME STRUCTURAL REPAIR SOME AESTHETIC IMPROVEMENT (PAINT & CARPET) NEW SEPTIC SYSTEM

SHAUN GREER VELOCITY CONSTRUCTION Rough break out SQ FT ADDED 5000 Cost per SQFT $ 200 Renovation $ 160,000 Total Construction Cost early estimate $ 1,160,000 INCLUDES: HVAC SEPTIC ELECTRIC RE-DO IN CURRENT BUILDING SAGGING FLOOR WINDOWS IN CURRENT SANCTUARY REMODEL ON THE KITCHEN (NOT COMMERCIAL) PAINT & CARPET LIGHT FIXTURES CEILING REDONE NEW STAGE ASBESTOS ABETMENT (ASSUMED TO BE THERE) SIDE WALKS ON NEW SECTION SOME NEW PARKING - GRAVEL PA SYSTEM UPGRADE* PERMITTING* A LITTLE LANDSCAPING* SHAWN HAS VERBALLY GIVEN $950K AS A POSSIBLE OUTCOME AS MORE DETAIL IN THE DESIGN IS ADDED *typically considered as soft costs, but currently bundled in with construction cost for this review

BUT THERE IS MORE THAN JUST CONSTRUCTION How was this estimated? SQ FT ADDED 5000 Cost per SQFT $ 200 Renovation $ 160,000 Total Construction Cost early estimate $ 1,160,000 Soft Costs & Other Architect $ 72,000 Pole Barn Storage $ 20,000 200 Chairs $ 7,000 Furnishings $ 20,000 Velocity Construction Consulting Fee $ 3,200 Contingency $ 100,000 INCLUDES: HVAC SEPTIC ELECTRIC RE-DO IN CURRENT BUILDING SAGGING FLOOR WINDOWS IN CURRENT SANCTUARY REMODEL ON THE KITCHEN (NOT COMMERCIAL) PAINT & CARPET LIGHT FIXTURES CEILING REDONE NEW STAGE ASBESTOS ABETMENT (ASSUMED TO BE THERE) SIDE WALKS ON NEW SECTION SOME NEW PARKING - GRAVEL PA SYSTEM UPGRADE* PERMITTING* A LITTLE LANDSCAPING* *typically considered as soft costs, but currently bundled in for this review Total Project Cost $1,382,000

COST ESTIMATE CHECK & REVIEW HAVING HAD SOME CONCERNS WITH COST ESTIMATES FROM THE LAST GO, WE TOOK A STAB AT REVIEWING THIS COST ESTIMATE THE ANALYSIS FOLLOWING ARE NOT INTENDED TO REPLACE THE ESTIMATE FROM VELOCITY CONSTRUCTION, JUST TO STRESS TEST IT THEY DO NOT REPLACE THE ESTIMATE PRESENTED BY SHAUN THEY ARE NOT EXACT JUST CHECKING THE MAGNITUDE TO GAUGE THE COMFORT LEVEL WITH THE ESTIMATE

COST ESTIMATE CHECK & REVIEW METHOD #1 GRACE POINT COMMUNITY CHURCH AS A REFERENCE BUILD IN 2004 FOR $1,887,600 GAVE 16,870 SQ (DELAWARE COUNTY AUDITOR) ADJUSTING 2004 TO 2018 UP FACTOR BY 1.68 GIVES A COST OF $188/SQFT THIS SPACE OF 5000 SQFT FOR $1.16M GIVES A COST OF $232/SQFT GRACE POINT COST INCLUDED MORE SQFT (GIVING BETTER EFFICIENCY), PARKING LOT, SOME WOOD FLOORS, SOME BRICK, SANCTUARY SPACE WITH TALL CEILINGS OUR COST INCLUDES SEPTIC SYSTEM, STRUCTURAL MODIFICATIONS AND RENOVATIONS OF EXISTING SPACE CONCLUSION ESTIMATED COST IS BELIEVABLE, MAYBE EVEN A LITTLE HIGH

COST ESTIMATE CHECK & REVIEW METHOD #2 $129/SQFT +5% FOR COLUMBUS @ 5000 SQFT $53,000 FOR HVAC $160,000 RENOVATION $16,000 FOR STRUCTURAL $50,000 SEPTIC TOTAL OF $908,000 CONCLUSION THIS IS ROUGHLY IN LINE WITH THE LOW ESTIMATE

COST ESTIMATE CHECK & REVIEW METHOD #3 Jeff Seiter, architect specializing in costs estimates, has reviewed Kay s plan and Shaun s estimate. He believes the estimate to reflect a realistic projection of the cost of Kay s design. He concurs with Shaun that the estimate will lower as the design progresses to finer details Jeff also reviewed the cost estimates by Lincoln and found them to be high

HOW ARE WE GETTING SO MUCH MORE THAN IN THE LAST PROPOSAL? THE LAST PROPOSAL HAD A PROJECTED COST OF ~$362 TO $790/ SQFT FOR ONLY THE INTERIOR CONSTRUCTION SEE CHART NEXT PAGE THIS DID NOT FIT WITH ANY REFERENCE POINT IT IS BELIEVED THAT EXPENSIVE ITEMS THAT DID US NO GOOD WERE INCLUDED IN THE ESTIMATE (GRADING THE ENTIRE PROPERTY FOR EXAMPLE)

HOW ARE WE GETTING SO MUCH MORE THAN IN THE LAST PROPOSAL?

PROJECT PROGRESS PAST TO CURRENT PROGRAMING STUDY BY DAVE KERR FINANCIAL FEASIBILITY STUDY BY BARRY FINKELSTEIN KAY ONWEKWE HIRED AS ARCHITECT & VELOCITY CONSTRUCTION AS CONSULTANT KAY HAS MEET WITH SUBSET OF THE NUUC BOARD CONGREGATION AS AN INTRODUCTION MEETING NUUC VISIONING MEETING (OPEN MEETING WITH THE CONGREGATION) ORANGE TOWNSHIP TO SHOW THIS LAYOUT AND RECEIVE EARLY FEED BACK (POSITIVE) VELOCITY CONSTRUCTION AS SET AN EARLY ESTIMATED COST PROPOSAL IN FRONT OF CONGREGATION FUTURE (SIMPLIFIED & ASSUMING ALL POSITIVE PROGRESS) CAPITAL CAMPAIGN KAY & SHAWN TO CONTINUE TO SCHEMATIC DESIGN PHASE WITH REFINED ESTIMATE SET FIRM BUDGET REVIEW BUDGET AGAINST REFINED ESTIMATE SEEK VARIANCES TO SUPPORT DESIGN DETAIL DESIGN CONSTRUCTION DOCUMENTS BUILDING PERMITS BUILD

COMMENTS & QUESTIONS?

CONCLUSION THIS DESIGN PLAN MEETS ALL OF OUR GOALS FOR THE BUDGET WE HAD ALREADY DETERMINED TO BE ACHIEVABLE THE BUILDING COMMITTEE AND BOARD RECOMMENDS WE PROCEED WITH A CAPITAL CAMPAIGN BASED ON THIS DESIGN

THE MOTION NUUC SHOULD PROCEED WITH A CAPITAL CAMPAIGN BASED ON KAY ONWUKWE S DESIGN PLAN