2018-2019 CALENDAR & TIMELINE
2018-2019 CALENDAR SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 4 5 6 7 8 DECEMBER 2018 9 10 11 12 13 14 15 16 17 18 19 20 21 22 CONTRACTED MOVE-IN BEGINS 23 24 25 26 27 28 29 CHRISTMAS EVE CHRISTMAS DAY 30 31 NEW YEAR S EVE SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY 1 2 3 4 5 NEW YEAR S DAY JANUARY 2019 6 7 8 9 10 11 12 13 14 15 16 17 18 19 PRESS PRESS INDUSTRY INDUSTRY PREVIEW PREVIEW PREVIEW PREVIEW CHARITY PREVIEW AUTOMOBILI-D AUTOMOBILI-D AUTOMOBILI-D AUTOMOBILI-D PRESS EVENTS PRESS EVENTS 20 21 22 23 24 25 26 MLK DAY EDUCATION WXYZ FAMILY DAY THE GALLERY EVENT 27 28 29 30 31 MOVE-OUT BEGINS 7:01 p.m. 2018-2019 CALENDAR & TIMELINE 12
2018-2019 TIMELINE Due 60 days prior to your move-in: Certificate of Insurance (See Indemnification/Insurance ) Due to Conti-HTE/Cobo Electrical 30 days prior to your move-in: Electrical Requirements (permit holder and load calculation schedule) Due 21 days prior to your move-in: Fire Marshal Material Submission Form (2AS) Due two weeks prior to your move-in: Convention & Show Services (CSS) Third Party Billing Form, Deposits and Limitations of Liability AT&T Phone Services Due to Cobo Center and Convention & Show Services (CSS) 10 days prior to your move-in (or December 1st, whichever comes first) Copies of all floor plans approved by NAIAS, Detroit Fire Marshal, and the Cobo Center Review Engineer NOVEMBER 2018 November 1 November 4 November 16 November 17 November 26 DECEMBER 2018 December 1 Submit drawings for structural review to Cobo Center s Review Engineer Preliminary Floor Plans due to Exhibit Compliance Department for Approval * Show Management reserves the right to disallow or remove structures deemed inappropriate if exhibit modifications are received after today Corp & Media Credential Registration begins Freight accepted at Convention & Show Services (CSS) warehouse Convention & Show Services (CSS) - Exhibitor Appointed Contractor form due Centerplate - food and beverage orders due McNabb - carpet order due Reminder to submit press load drawings for structural and load analysis, if not yet submitted Hall A, B, C D early move-in * * EARLY move-in rates apply, contact Andrea Trudeau for rates Submit Form 7AS - Entertainment Schedule December 14 Centerplate - signed contracts, agreements, and payments due * * Orders placed after this date additional 20% charge December 17 December 24 December 25 December 29 December 31 Centerplate - Food and Beverage floor plans due Contracted move-in begins Convention & Show Services (CSS) - press conference orders due Christmas Eve (NAIAS staff office closed) Christmas Day (NAIAS staff office closed) Booth cleaning orders due for advanced prices New Year s Eve (NAIAS staff office closed) 2018-2019 CALENDAR & TIMELINE 13
JANUARY 2019 January 1 January 7 January 8 January 9 January 10 January 11 January 12 January 13 January 14 January 15 January 16 January 17 New Year s Day (NAIAS staff office closed) Fire Marshal and Johnson Controls must approve any smoke used in exhibits * Fire Marshal section v Perimeter Security begins Emergency lighting and fire alarm systems must be operational and ready for inspection Emergency lighting and fire alarm system testing Emergency lighting and fire alarm system testing Emergency lighting and fire alarm system testing Emergency lighting and fire alarm testing Protective covering over display carpet scheduled for removal in preparation for aisle carpet installation. Aisle carpet installation begins at 7 p.m. All exhibit construction must be complete The Gallery (a ticketed event)... 6 p.m. 11 p.m. Corporate Credential Office Hall C Entrance... 9 a.m. 5 p.m. Credential Validation Stations Throughout Concourse... 9 a.m. 7 p.m. Press Preview: naias.com/press/pressconferenceschedule Credential Validation Stations Throughout Concourse... 6 a.m. 7 p.m. Press Preview: naias.com/press/pressconferenceschedule Credential Validation Stations Throughout Concourse... 6 a.m. 7 p.m Industry Preview: Show Floor Open... noon 9 p.m. Credential Validation Stations Throughout Concourse... 9 a.m. 5 p.m. Industry Preview: Show Floor Open... 7 a.m. 9 p.m. Credential Validation Stations Throughout Concourse... 9 a.m. 5 p.m. January 18 Show Floor Closed for Charity Preview Set Up 1 p.m. 4 p.m. *Have trash in aisle for pick up by noon Credential Validation Stations Hall C Entrance... 8 a.m. 6 p.m. Charity Preview: Ribbon Cutting (invitation only)... 5 p.m. Charity Preview: Show Floor Open (not including AutoMobili-D)... 6 p.m. 9 p.m. Charity Preview: Concert... 9 p.m. 10 p.m. 2018-2019 CALENDAR & TIMELINE 14
JANUARY 2019 Continued January 19 January 20 January 21 January 22 January 23 January 24 January 25 January 26 January 27 January 28 January 29 January 30 January 31 Dealer Day...9 a.m. - 10 p.m. NAIAS Education Day: Students arrive... 7:30 a.m. NAIAS Education Day: Students show floor access...10 a.m. - 3 p.m. Public Show - WXYZ Family Day...9 a.m. - 10 p.m. Credential Office - Hall C entrance...8 a.m. - 6 p.m. Public Show...9 a.m. - 7 p.m. Move-out...7:01 p.m. 2018-2019 CALENDAR & TIMELINE 15
FEBRUARY 2019 February 1 February 2 February 3 February 4 February 5 February 6 February 7 February 8 February 9, contact Andrea Trudeau for rates 2018-2019 CALENDAR & TIMELINE 16