GRINNELL CITY COUNCIL REGULAR SESSION MEETING MONDAY, JANUARY 9, 2017 AT 7:00 P.M. IN THE CAULKINS ROOM AT THE DRAKE COMMUNITY LIBRARY MINUTES The Grinnell City Council met in regular session Monday, January 9, 2017 at 7:00 p.m. in the Caulkins Room of the Drake Community Library. Mayor Canfield presided with the following council members in attendance: White, Bly, Hansen, Hueftle-Worley and Wray. Absent: Burnell. AGENDA AND CONSENT AGENDA White made the motion, second by Hueftle-Worley to approve the agenda. AYES: 5-0. Motion carried. Hueftle-Worley made the motion, second by White to approve the consent agenda as follows: Previous minutes as drafted from the Monday, December 19, 2016 Regular Session. Previous minutes as drafted from the Monday, December 29, 2016 Special Session. Approve city claims and payroll claims from December 6, 2016 through and including January 9, 2017. Approve Windstream Communications, Inc s IDOT application for use of highway right-of-way for utilities accommodation. Approve MCC Iowa, LLC s IDOT application and agreement for use of highway right-of-way for utilities accommodation. Approve Aurean Network Services application to work city of Grinnell public right-of-way. Review Campbell Fund requests. AYES: 5-0. Motion carried. ROUTINE BUSINESS The council acknowledged receipt of the previous meeting minutes and other communications as follows: a) Finance Committee minutes: December 19, 2016. b) Planning Committee minutes: December 19, 2016. c) Public Works and Grounds Committee minutes: December 19, 2016. d) Library Board minutes: November 28, 2016. e) Employee Safety Committee minutes: December 20, 2016. f) Civil Service Commission minutes: December 20, 2016.
g) December 2016 Monthly Treasurer s Report. h) December 2016 Monthly Police Report. i) December 2016 Monthly Building Permit Report. j) 2016 Annual Building Permit Report. No action was necessary. FINANCE COMMITTEE Wray made the motion, second by White to approve Resolution No. 2017-01 - Consider resolution approving the recreation license agreement for the Charles Benson Bear 39 Recreation and Athletic Center between the city and Grinnell College. AYES: 5-0. Motion carried. Wray made the motion, second by Hansen to approve a two percent increase for the Youth Soccer Fields and Concession Stand agreement for FY18. AYES: 5-0. Motion carried. Wray made the motion, second by White to approve a two percent increase in the lease agreement for the Grinnell Athletic and Recreation Center for FY18. AYES: 5-0. Motion carried. Wray made motion, second by Hansen to approve a two percent increase in the lease agreement for Ahrens Family Center for FY18. AYES: 5-0. Motion carried. Wray made the motion, second by White to approve a two percent increase in the sublease agreement between the city of Grinnell and Grinnell Newburg School District for the Ahrens Soccer Facility for FY18. AYES: 5-0. Motion carried. Wray made the motion, second by Hansen to approve a two percent increase a sublease between the city of Grinnell and Mid-Iowa Futbol, Inc. for the Ahrens Soccer Facility for FY18. AYES: 5-0. Motion carried. The finance committee noted they hope to hold budget meetings starting on January 30 th unless the city hall move interferes for some reason. Department heads will be notified of their scheduled time as soon as we can do so. PLANNING COMMITTEE Bly made the motion, second by Hansen to approve Resolution No. 2017-02 - Resolution to approve tax abatement application from Kent and Jill Brown for residential property located at 4 Spring Circle Drive. AYES: 5-0. Motion carried. Bly made the motion, second by Hansen to approve Resolution No. 2017-03 - Resolution to approve tax abatement application from Marilyn Finch for residential property located at 717 Pinehurst Drive. AYES: 5-0. Motion carried.
Bly made the motion, second by Hansen to approve Resolution No. 2017-04 - Resolution to approve tax abatement application from Jose S. Perez and Maria C. Valentin for residential property located at 2140 Country Club Drive. AYES: 5-0. Motion carried. Bly made the motion, second by Hansen to approve Resolution No. 2017-05 - Resolution regarding the vacation and conveyance of city right-of-way and scheduling a public hearing on said vacation and conveyance. AYES: 5-0. Motion carried. Hansen made the motion, second by Hueftle-Worley to approve Resolution No. 2017-06 - Resolution approving pay request No. 10 in the amount of $147,257.60 for a net increase to the contract with Garling Construction, Inc. for the CDBG Downtown Façade Revitalization Project. AYES: 4-0. Abstention: Bly. Motion carried. Bly made the motion, second by Hansen to approve proposal for shared Grinnell Housing Opportunity Assessment with Real Property Research Group, Inc. AYES: 5-0. Motion carried. The cost of the study is being shared with the Chamber and Grinnell College. Bly made the motion, second by Hansen to accept the final downtown improvement plan. AYES: 5-0. Motion carried. PUBLIC SAFETY COMMITTEE White made the motion, second Hueftle-Worley to approve the second reading of Ordinance No. 1432 - An ordinance repealing Stop Required at Seventh Avenue and Ninth Avenue at Main Street which were created for the Highway 146 N to 11 th Avenue Reconstruction project. AYES: 5-0. Motion carried. White made the motion, second by Hueftle-Worley to approve the second reading of Ordinance No. 1433 - An ordinance repealing load limits on 16 th Avenue, between Prairie Street and city limits and 11 th Avenue, between city limit and West Street which were created for the Highway 146 N to 11 th Avenue Reconstruction Project. AYES: 5-0. Motion carried. White made the motion, second by Hueftle-Worley to approve Ben Smith as a new police officer with the starting wage of $21.48/hour per the union contract effective start date of January 30, 2017. AYES: 5-0. Motion carried. PUBLIC WORKS AND GROUNDS COMMITTEE Hueftle-Worley made the motion, second by Wray made the motion, to approve Resolution No. 2017-07 - Resolution approving removal of street lights located at 822
Park Street, 733 Park Street, 3 rd Avenue between Broad Street and Park Street: Corner of 2 nd Avenue and Broad Street. AYES: 5-0. Motion carried. Hueftle-Worley made the motion, second by Bly to approve Resolution No. 2017-08 - Resolution approving removal of street lights located at West Street and 7 th Avenue; West street and 9 th Avenue, West Street and 10 th Avenue; and remove light at West Street and 8 th Avenue, West Street and 11 th Avenue. AYES: 5-0. Motion carried. Hueftle-Worley made the motion, second by Wray to approve Resolution No. 2017-09 - Resolution approving the addition of street lights located at 200 west of Prince Street on 4 th Avenue north side and at the intersection of Maple Street and Pinehurst Drive SW corner. AYES: 5-0. Motion carried. Hueftle-Worley made the motion, second by Bly to approve Resolution No. 2017-10 - Resolution approving change order No. 1 in the amount of $8,247.37 for a net increase to the contract with Garling Construction Inc of Belle Plaine, Iowa for the City Hall Relocation Project. AYES: 5-0. Motion carried. Hueftle-Worley made the motion, second by Wray to approve Resolution No. 2017-11 - Resolution authorizing payment of contractor s pay request No. 2 in the amount of $72,105.95 to Garling Construction Inc of Belle Plaine, Iowa for the Grinnell City Hall Relocation Project. AYES: 5-0. Motion carried. Hueftle-Worley made the motion, second by Bly to approve Resolution No. 2017-12 - Resolution approving change order No. 3 in the amount of $4,260.00 for a net increase to the contract with Visu-Sewer, Inc. for the West Side Sanitary Sewer Rehabilitation. AYES: 5-0. Motion carried. Hueftle-Worley made the motion, second by Wray to approve Resolution No. 2017-13 - Resolution authorizing payment of contractor s pay request No. 3 in the amount of $181,026.30 to Visu-Sewer, Inc. of Pewaukee, WI for the West Side Sanitary Sewer Rehabilitation. AYES: 5-0. Motion carried. Hueftle-Worley made the motion, second by Bly to approve Resolution No. 2017-14 - Resolution authorizing payment of contractor s pay request No. 2 in the amount of $2,910.00 to Manatts Inc of Brooklyn, Iowa for the 10 th Avenue HMA Inlay Project. AYES: 5-0. Motion carried. Hueftle-Worley made the motion, second by Wray to approve Resolution No. 2017-15 - Resolution accepting work on 10 th Avenue HMA Inlay Project for a total project amount of $231,141.00 and starting the 31 days for payment of retainage in the amount of $6,934.24. AYES: 5-0. Motion carried. Hueftle-Worley made the motion, second by Bly to approve Resolution No. 2017-16 - Resolution authorizing payment of contractor s pay request No. 7 in the amount of
$60,391.50 to Bushong Construction Company of Montezuma, Iowa for work completed on the Central Park Improvements Project. AYES: 5-0. Motion carried. Hueftle-Worley made the motion, second by Wray to approve Resolution No. 2017-17 - Resolution authorizing payment of contractor s pay request No. 1 in the amount of $119,636.54 to Jasper Construction of Newton, Iowa for work completed on the Industrial Avenue Rehabilitation Project. AYES: 5-0. Motion carried. Hueftle-Worley made the motion, second by Bly to approve Resolution No. 2017-18 - Resolution approving an engineering services agreement with Veenstra and Kimm, Inc of West Des Moines, Iowa for the 2017 Sanitary Sewer Rehabilitation Project. AYES: 5-0. Motion carried. The group discussed airport hangar space and fixed based operator contract. No action was necessary. The official approval letter was received for Grinnell s Clean Water State Revolving Loan Fund Water Resources Sponsored Project. We have been awarded $1 million to fund the storm water projects in Grinnell. No official action was necessary. INQUIRIES: There were five citizen comments made regarding the Veterans Commission and one regarding Angel cameras. No official action was taken. ADJOURNMENT Hansen made the motion, second by Hueftle-Worley to adjourn the meeting at 7:42 p.m. AYES: All. Motion carried. ATTEST: GORDON R. CANFIELD, MAYOR P. KAY CMELIK, CITY CLERK/FINANCE DIRECTOR
License Application ( Applicant Name of Applicant: Grupo Jalisco LLC ) Name of Business (DBA): Los Girasoles Address of Premises: 101 West Street City Grinnell County: Poweshiek Zip: 50012 Business (775) 842-4824 Mailing 123 N. Main Street City Maquoketa State IA Zip: 52060 Contact Person Name Leticia Rosas Phone: (775) 842-4824 Email letyrangel13@hotmail.com Classification Class C Liquor License (LC) (Commercial) Term:12 months Effective Date: 12/01/2016 Expiration Date: 01/01/1900 Privileges: Class C Liquor License (LC) (Commercial) Sunday Sales Status of Business BusinessType: Limited Liability Company Corporate ID Number: 814180282 Federal Employer ID 814180282 Ownership Leticia Rosas First Name: Leticia Last Name: Rosas City: Maquoketa State: Iowa Zip: 52060 Position: Owner % of Ownership: 100.00% U.S. Citizen: Yes Insurance Company Information Insurance Company: TRAVELERS INSURANCE Policy Effective Date: Bond Effective Outdoor Service Effective Temp Transfer Effective Policy Expiration Dram Cancel Date: Outdoor Service Expiration Temp Transfer Expiration Date:
License Application ( LC0042207 Applicant Name of Applicant: Matt and John's Gametime, LLC ) Name of Business (DBA): Gametime Address of Premises: 827 West Street City Grinnell County: Poweshiek Zip: 50112 Business (641) 236-4542 Mailing 827 West Street City Grinnell State IA Zip: 50112 Contact Person Name Matthew Pearson Phone: (515) 724-9186 Email mattp1979@mchsi.com Classification Class C Liquor License (LC) (Commercial) Term:12 months Effective Date: 02/01/2016 Expiration Date: 01/31/2017 Privileges: Class C Liquor License (LC) (Commercial) Outdoor Service Sunday Sales Status of Business BusinessType: Limited Liability Company Corporate ID Number: 510697 Federal Employer ID 81-0728818 Ownership Matthew Pearson First Name: Matthew Last Name: Pearson City: Grinnell State: Iowa Zip: 50112 Position: Owner % of Ownership: 100.00% U.S. Citizen: Yes Insurance Company Information Insurance Company: Founders Insurance Company Policy Effective Date: 02/01/2016 Policy Expiration 02/01/2017 Bond Effective Outdoor Service Effective Temp Transfer Effective Date Dram Cancel Date: Outdoor Service Expiration Temp Transfer Expiration Date:
License Application ( BW0090932 Applicant Name of Applicant: B.P. Pagliai Pizza, Inc. ) Name of Business (DBA): B.P. Pagliai Pizza, Inc. Address of Premises: 816 5th Avenue City Grinnell County: Poweshiek Zip: 5011200 Business (641) 236-5331 Mailing 816 5th Avenue City Grinnell State IA Zip: 50112000 Contact Person Name Theresa Pagliai Phone: (641) 990-4602 Email tapagliai@gmail.com Classification Special Class C Liquor License (BW) (Beer/Wine) Term:12 months Effective Date: 02/01/2017 Expiration Date: 01/31/2018 Privileges: Special Class C Liquor License (BW) (Beer/Wine) Sunday Sales Status of Business BusinessType: Privately Held Corporation Corporate ID Number: 126365 Federal Employer ID 42-1325650 Ownership Bryan Pagliai First Name: Bryan Last Name: Pagliai City: Grinnell State: Iowa Zip: 50112 Position: Owner % of Ownership: 50.00% U.S. Citizen: Yes Theresa Pagliai First Name: Theresa Last Name: Pagliai City: Grinnell State: Iowa Zip: 50112 Position: owner % of Ownership: 50.00% U.S. Citizen: Yes Insurance Company Information Insurance Company: Allied Insurance
License Application ( LC0038956 Applicant Name of Applicant: Grinnell Hospitality ) Name of Business (DBA): Relish: Local Foods, Global Flavors Address of Premises: 834 Park Street City Grinnell County: Poweshiek Zip: 50112 Business (641) 236-3657 Mailing 834 Park Street City Grinnell State IA Zip: 50112 Contact Person Name Laura Fendt Phone: (641) 990-1986 Email fendtlm@gmail.com Classification Class C Liquor License (LC) (Commercial) Term:12 months Effective Date: 02/07/2016 Expiration Date: 02/06/2017 Privileges: Catering Privilege Class C Liquor License (LC) (Commercial) Living Quarters Outdoor Service Sunday Sales Status of Business BusinessType: Limited Liability Company Corporate ID Number: 427513 Federal Employer ID 45-4021178 Ownership Laura Fendt First Name: Laura Last Name: Fendt City: Grinnell State: Iowa Zip: 50112 Position: Manager % of Ownership: 100.00% U.S. Citizen: Yes Insurance Company Information Insurance Company: Scottsdale Insurance Company Policy Effective Date: 02/07/2016 Policy Expiration 02/07/2017 Bond Effective Dram Cancel Date: