DuPage Mayors and Managers Conference June 21, 2013 TRANSPORTATION PROGRAM (STP) WORKSHOP

DuPage Mayors and Managers Conference June 21, 2013 TRANSPORTATION PROGRAM (STP) WORKSHOP Lombard Village Hall Marilin Solomon, P.E. Field Engineer West Division (Central & North Central Cook County, DuPage County, and Kane County) IDOT, Bureau of Local Roads and Streets (BLRS) 1

Phase I Coordination Field Engineers process ALL Phase I for projects within their area for all fund sources, Local, State and/or Federal. NORTH: Alex Househ, P.E. Lake, McHenry, North Shore and Northwest Cook SOUTH: Kevin Stallworth, P.E. Will, South and Southwest Cook EAST: Zubair Haider, P.E. City of Chicago, Cook County Highway Department, Cook County Forest Preserve WEST: Marilin Solomon, P.E. DuPage, Kane, Central and North Central Cook 2

Field Engineer s Responsibilities Federal projects (Phase I) Locally-Let Federal projects (Phase I and II) All MFT-funded projects State-funded projects for which local agency is the lead 3

Federal Phase 1 Kick-off Meeting Planning Liaison should schedule and attend (or at least concur with) meeting If Fed funds in Phase 1, Engr Agreement must be executed The following documents are suggested: Location Map (show FA routes, functional class, etc.) Plan Sheet(s) with aerial (recommended) Existing and Proposed Typical Sections Initial Project Coordination form (BLR22410) 4

Phase I Categories: LAFO (Local Agency Functional Overlay) CE1 Projects (Group I) NOT Requiring a PDR Requiring a PDR (Project Development Report) CE 2 Projects (Group II) Environmental Assessments (EA) 5

6 Local Agency Functional Overlay (LAFO) BLRS Manual Chapter 46, section 46-3 At least 1 block in Urban, or 1 mile in Rural. HMA Overlay up to 3.75 inches. Mill to any depth, HMA replacement to thickness of mill plus 2 inches 10% patching. 20% base repair. Small % curb & gutter improvements. No ROW acquisition or geometric improvements Submittals: BLR Form BLR 46300 with location map and typical sections Bridge Clearances by IDOT Bridge Unit (if resurfacing over a bridge): Detour Approval by IDOT (if applicable) Design Approval is granted by District 1 (not Central Office)

7 CE 1 Projects NOT requiring PDR BLRS Manual, Chapter 19, section 19-1.03 No potential for Unusual Circumstances : No ROW acquisition (or minimal ROW acquisition) No geometric changes (or minimal geometric changes) No major environmental impacts Examples: resurfacing, sidewalks, signals, signing, lighting, landscaping, etc. Intersection Improvement Projects (if no major environmental impacts, no additional through lanes) Submittals: Form BLR 19100 with location map and typical sections: Plans/ Profiles required for new sidewalk Environmental and Special Waste clearances attached (if applicable) Approvals from various IDOT bureaus attached (if State route) IDS (if applicable) Design Approval is granted by District 1 (not Central Office)

CE 1 Projects requiring PDR BLRS Manual, Chapter 19, section 19-1.03 Generally requires more documentation than CE1 without PDR No potential for Unusual Circumstances : No ROW acquisition (or minimal ROW acquisition) No geometric changes (or minimal geometric changes) No major environmental impacts Examples: roadway resurfacing with minimal widening, bike/pedestrian paths with minimal ROW/environmental impacts Submittals: Preparation of Project Development Report (PDR), BLR 22211 Design Approval is granted by District 1 (not Central Office) 8

CE 2 Projects BLRS Manual, Chapter 19, section 19-1.03 9 Potential for Unusual Circumstances Significant environmental impacts and/or controversy Significant impacts on historic areas, historic structures Significant issues regarding Section 4(f) or Section 106 (Parks & Public Lands) Substantial changes in access, access control, or traffic patterns Examples Bridge Removal and Replacement Adding through lane(s) Shifting alignment FHWA/IDOT Coordination Meeting (for approval of CE determination) Submittals: Preparation of Project Development Report (PDR), BLR 22210 Take note of the following: Use 2040 Projected Traffic Accidents for the last five (5) years with crash diagrams (new) Any Noise Analysis prior to August 2011 must be updated (new) Design Approval is granted by Central Office

Environmental Assessment (EA) Referenced in BLRS Manual, Chapter 19, section 19-2.02 Generally, larger scope than most CE2 projects Examples: New interchange New roadway on new alignment (including bypasses) Project with substantial environmental controversy Actions in which the significance of the environmental impact is not clearly established FHWA/IDOT Coordination Meetings EA is required to determine the appropriate environmental document required. Numerous Design Submittal Documents 10

Phase I Engineering Environmental Survey Request (ESR) 11

Screening Cultural Resources: 12 Any right-of-way or easements required? Are the limits of the proposed project located within or adjacent to (share a common point or side) the boundaries of a historic district or building? Are 50 years and older houses within the project limits? Is the bridge on the historic bridge list? Is it a 50 years and older bridge? Note: Photographs for 50 years and older houses are required if working within or adjacent to historic district If the answer is No to these questions, no cultural resources survey request needed. If you Don t Know, please contact Field Engineer. Screening Biological & Wetland Resources: Any right-of-way or easements required? Any tree removal? Project screening for ESR Any in-stream work (bridge or culvert replacement/rehab) within the project limits? Any work that will potentially affect a recognized Illinois Natural Inventory (INAI) site or dedicated Nature Preserve? Any wetland within the project area (see NWI map and/or field observation)? If the answer is No to these questions, no biological or wetland resources survey request needed. If you Don t Know, please contact Field Engineer.

ESR Submittal for Special Waste Required if the following is involved: Digging / linear excavation within State ROW ROW acquired in the name of the State ESR submitted online at http://www.dot.il.gov/environment/esrhome.html Submit HARD COPIES of the following documents to Local Roads Field Engineer: Location Map (2 copies) Aerial Exhibit (2 copies) CD including the location map and aerial in pdf format, plus Shape Files. (1 copy) PESA Results or In-house signoff must be granted before Phase 1 Design Approval. Preliminary Environmental Site Assessment (PESA) Required when excavated material is removed from State ROW May take 6-8 months In-house Special Waste Sign-Off Possibly granted if all excavated material stays within State ROW Usually granted within two weeks of initial ESR submittal. 13

Cultural Resources Clearance does not expire. Biological Resources Clearance expires two (2) years after initial clearance date Wetland delineations expire five (5) years after the delineators are initiated. If the project letting date is scheduled beyond the five (5) year timeframe The Preliminary Environmental Site Assessment (PESA) is valid for six (6) months. After the initial six (6) months, the PESA requires validation, which is performed in-district by the Special Waste Coordinator. The PESA can be validated every six (6) months for up to three (3) years. After three (3) years the PESA shall be redone to update existing geologic conditions. The Preliminary Site Assessment (PSI) is valid for five (5) years. 14 Environment Clearance Expiration Timeframe

Wetland Impact Evaluation (WIE) Required for all projects that are surveyed for wetlands and determined to have wetlands within the study area Entirely electronic submittal (should be submitted after ESR) WIE submitted online at http://www.dot.il.gov/environment/wetlands.asp Wetland Report is submitted electronically to IDOT s ftp site ftp://ftp.dot.il.gov 15

16 Bridges

BRIDGE PROJECT REQUIREMENTS (Bridge Condition Report) BLRS Manual, Chapter 22, section 22-2.06 Bridge Rehabilitation requires Complete BCR including: Administrative, geographical information Results of visual inspection Verification of reuse of existing bridge elements Color photos and justification for the rehabilitation Total Bridge Replacement requires Abbreviated BCR: Short description along with photo(s) Submit 3 copies of the BCR to Local Roads Field Engineer. Field Engineer will coordinate with Bridge Office for approval 17

BRIDGE PROJECT REQUIREMENTS (cont d) (Preliminary Bridge Design and Hydraulic Report) BLRS Manual, Chapter 10, section 10-2.03 PBDHR submittal should include: Form BLR 10210 (PBDHR) Type, Size and Location (TS&L) Drawing Scour Critical Evaluation Coding Report Form Scour Analysis Foundation Information Roadway Plan & Profile BLR 10220 (Asbestos Determination Certification) Submit 4 copies of the PBDHR to Local Roads Field Engineer District 1 Local Roads will provide review, comment and approval of the hydraulics Field Engineer will coordinate with Bridge Office for approval of preliminary bridge design 18

OTHER REQUIREMENTS FOR STRUCTURES Retaining Wall (7 (new) or greater from ground level) must be reviewed and approved by Bridge Office Need Structural Engineer (S.E.) stamp & signature, as well as consultant s P.E. stamp & signature for all structures (in Phase II) of Plans, Specifications & Estimates (PS&E) 19

Field Engineer Contact Information Alex Househ: 847.705.4410 Asst. Field Engineer: Kaamil Tayyab alex.househ@illinois.gov 847.705.4236 kaamil.tayyab@illinois.gov Marilin Solomon: 847.705.4407 Asst. Field Engineer: Suleyman Tulgar marilin.solomon@illinois.gov 847.705.4205 suleyman.tulgar@illinois.gov Kevin Stallworth: 847.705.4169 Asst. Field Engineer: Michelle Davis-Byrd kevin.stallworth@illinois.gov 847.705.4795 michelle.l.davisd1@illinois.gov Zubair Haider: 847.705.4206 Asst. Field Engineer: Ben Hartman zubair.haider@illinois.gov 847.705.4794 benjamin.hartman@illinois.gov Address: Illinois Department of Transportation Bureau of Local Roads and Streets 201 West Center Court Schaumburg, IL 60196 Fax: (847)705-4203 20

Thank You! QUESTIONS?? 21