Alarms are Going Off What the BEAP do we do? Eve Esch and Matthew Sebby Student Centers University of Houston, Central Campus
Creating Connections Across Campus: Moving 4Ward Policy and Legal Trends
WHY? Recent Attacks/Natural Disasters Federal Legislation Business Strategy Secondary Benefits
Discussion Highlights Acronym Definitions Be Like the Boy Scouts/BEAP Continuity Planning Drills Engage Community Disclaimer much of this information is compilation of information put together by other departments from my former institution (The Ohio State University)
Definitions BEAP = BCP = BUILDING EMERGENCY ACTION PLAN BUSINESS CONTINUITY PLAN (SHORT TERM) (LONG TERM)
Flow of Incident Response ACTION (+ Owner) Evacuation / Shelterin-Place (All Affected) Emergency Response (Fire Dept., Public Safety, EHS, Others) Self-Sufficient Recovery (Individual Units / Departments) University Emergency Operations Center (EOC) (University Leadership) Insurance and Recovery Costs (Enterprise Risk Management) Time Guiding Document Building Emergency Action Plan (BEAP) Federal, State, Local Guidelines Continuity Plans Comprehensive Emergency Management Plan Claims Management and Insurance Recovery Policies
Be Like the Boy Scouts Be Prepared! BEAP s should address: Coordination & Scope Who (who s in charge, what their roles are) Communication Emergency Procedures Logistics Training & Drills
Be Prepared Coordination & Scope Establish procedures & duties, to promote planning and to establish training for fire and other emergency evacuations as required by university policy and applicable regulatory codes and standards. Area occupants, staff, and students are expected to be familiar with emergency procedures, participate in training, and orient and inform guests of the procedures to be followed in case of an alarm or emergency. Applies to all employees and/or building occupants.
Be Prepared Who (Everyone) Be familiar with and follow BEAP procedures when required Participate in training Orient and inform students and visitors of these procedures and what to do in case of a building alarm or emergency When an alarm sounds, evacuate the building and report to the designated evacuation assembly point.
Be Prepared Who (who s in charge, what their roles are) Special Roles & Expectations Building Emergency Coordinator (BEC) Alternate BEC Area & Floor Evacuation Coordinator Alternate Area & Floor Coordinators Event Hosts
Be Prepared Communication Telephone Fire Alarms Cell phones Other Building / Department Specific Monitored Systems: Building Automation, Security Devices, Alerts Radios
Be Prepared Detailed Emergency Procedures Severe Weather Fire Bomb Threat/Suspicious Package Chemical Spills/Hazardous Materials Earthquakes Workplace Violence/Terrorism/Active Shooter Medical Emergency
Be Prepared Logistics Floor Plans (with important info noted) Key Players & Contact Information Training & Drills Part of new employee training/on-boarding Annually review & Exercise
http://www.youtube.com/watch?v=l3fl0v4m9rq
BCP - Primary Objectives Protect resources, revenue, reputation Control chaos and improve reactions Improve self-sufficiency Reduce recovery time /costs Bottom line: Keep things operational
Business Continuity Planning Ability to maintain operations and services in the face of a disruptive event Should Include: Business Processes Descriptions Recovery Objectives Timelines Contact Information
Phases Response (First four hours) Recovery (Critical functions) Resumption (Back to Normal)
Roles Plan owner responsible for content Plan manager administers / maintains plan Alternate plan manager alternate Coordinator (optional) coordinates people and meetings
Responsibilities Initial Time Requirements BEAP Estimate 5 hours (due to most existing) BCP anticipates up to 25 hours to create Ongoing Maintenance
Drills Practice makes Perfect! Offer Training prior Regularly Coordinate both Tabletop & Active Drills
http://www.youtube.com/watch?v=zhmk8iedsrs
Engage Community Involve Colleagues, Staff, Students, Visitors UH Office of Emergency Management - http://www.uh.edu/emergency-management/ Tools available (LDRPS = Living Disaster Recovery Planning System)
Reflection Important part of Resumption Phase Check in with participants/community to get feedback University of Houston After Action Report Ohio State uses After Action Questionnaire General Observations, Emergency Response, Logistics, Communication, Safety & Action Items
Summary Emergency Preparedness is an important topic for everyone to consider, and needs to be addressed regularly There are 2 main Documents to help organizations be prepared (BEAP & BCP) There are resources available to help guide you through process of preparation
Reflection Practice What went well? What could be improved? What action steps can you take away from presentation?
Finally/Finale Any examples or stories to share?
Questions? Contact: Eve Esch emesch@uh.edu Matthew Sebby mpsebby@uh.edu THANK YOU!!