Notice of Public Meeting Wednesday, January 6, 2016 1:00 p.m. PROPERTY COMMITTEE Oversight for Maintenance (Building and Grounds) Door County Government Center Chambers Room (C102), 1st floor 421 Nebraska Street, Sturgeon Bay, WI *AMENDED AGENDA 1. Call Meeting to Order 2. Establish a Quorum 3. Adopt Agenda / Properly Noticed 4. Approve Minutes of December 2, 2015 Regular Property Committee meeting and the December 22, 2015 Special Property Committee meeting 5. Correspondence Palmer Johnson Yachts, LLC Extension of Lease 6. Public Comment 7. Supervisor Response 8. Continuing / Pending Business 9. New Business A. Form & Term of Permission to Snowmobile Club(s) to Route a Snowmobile Trail Across a Particular Piece of County-Owned Land B. Maintenance of Existing Approved Snowmobile Trails - 23.09(26), Wis. Stats. C. Cana Island and Cave Point Park Pictures for County Board Room D. Portable Indoor Space Heater Policy E. *Human Services Resource Center Building Project 10. Request for Agenda Items for Next Month s Meeting 11. Review of Vouchers, Claims and Bills 12. Next Meeting Date: Special Meeting January 13, 2016 1:00 p.m. Regular Meeting February 3, 2016 1:00 p.m. 13. Adjourn Deviation from the order shown may occur Members of the Door County Board of Supervisors and/or its sub-units may be in attendance at this meeting to listen and gather information. Notice is hereby given that the above meeting may constitute a meeting of the Door County Board of Supervisors or one of its sub-units. However no official action will be taken except by the Property Committee. In compliance with the Americans with Disabilities Act, any person needing assistance to participate in this meeting, should contact the Office of the County Clerk at (920)746 2200. Notification 48 hours prior to a meeting will enable the County to make reasonable arrangements to ensure accessibility to that meeting. Posted, 2015
MINUTES Wednesday, December 2, 2015 PROPERTY COMMITTEE Oversight for Maintenance (Building and Grounds) 2 of 35 Door County Government Center Chambers Room (C102), 1st floor 421 Nebraska Street, Sturgeon Bay, WI Call Meeting to Order The November 4, 2015 Property Committee meeting was called to order by Chairman Richard Virlee at 1:00 p.m. Establish a Quorum Members present: Richard Virlee, Leo Zipperer, Randy Halstead, Ken Fisher, Steve Sohns, Jon Koch, and Richard Haines. Others Present: County Board Chairman Dan Austad, Supervisor Kathy Schultz, Administrator Ken Pabich, Building & Grounds Director Wayne Spritka, CC Grant Thomas, County Clerk Jill Lau, and Reporter Peter Devlin. "These minutes have not been reviewed by the oversight committee and are subject to approval at the next regular committee meeting." Present for a portion of the meeting: Human Services Director Joe Krebsbach, and Maintenance Tech Brian Lehman. Adopt Agenda / Properly Noticed Motion by Halstead, seconded by Koch to approve the agenda. Motion carried by unanimous voice vote. Approve Minutes of November 4, 2015 Regular Property Committee Meeting and November 4, 2015 Joint Property/Finance Committee Meeting Motion by Fisher, seconded by Sohns to approve the minutes of the November 4, 2015 regular Property Committee meeting and the November 4, 2015 joint Property/Finance Committee meeting. Motion carried by unanimous voice vote. Correspondence No correspondence was presented. Introduction of New Employee Building and Grounds Director Spritka introduced Brian Lehman, Maintenance Technician. Public Comment No one from the public commented. Supervisor Response N/A. Continuing / Pending Business Clark Lake Dam / Transfer of Easements Status Report CC Thomas reviewed information included in the meeting packet. Information has been forwarded to the Town of Sevastopol for review and approval; expected to be completed in December. New Business 2016 Garbage & Recycling Services Spritka explained the contract exceeds the $5,000 threshold. Spritka noted costs remain the same as 2015. Motion by Fisher, seconded by Haines to approve the 2016 Garbage and Recycling Contract. Motion carried by unanimous voice vote.
Automated Logic Energy Management System Service Plan for 2016 Spritka explained the contract exceeds the $5,000 threshold. Costs have increased approximately $300 over 2015. 3 of 35 Motion by Fisher seconded by Koch to approve the Automated Logic Energy Management System Service Plan for 2016. Motion carried by unanimous voice vote. Lease of Space in Government Center to Wisconsin Department of Workforce Development Division of Vocational Rehabilitation CC Thomas explained a request was received by the State to place a DVR Counselor in an office at the Government Center. Information included in the meeting packet was reviewed. Administrator Pabich, CC Thomas, and Human Services Director Krebsbach in coordination with IS Director Ullman and Building and Grounds Director Spritka have reviewed the request. Thomas noted an approximate 120 sqft office is available within the Human Services Department on second floor. Human Services Director Krebsbach explained a vacant office exists due to a non-refill of a position. There is a benefit to have the DVR Counselor in close proximity to the clients they serve which are generally Human Services clients. Motion by Fisher, seconded by Sohns to approve the lease agreement with the Wisconsin Department of Workforce Development Division of Vocational Rehabilitation. Motion carried by voice vote with Zipperer voting no. Door Drifters Snowmobile Club Request to Make Use of County s South Duluth Avenue Property Information was included in the packet. This is a yearly request which has historically been granted by the County. Supervisor Sohns questioned the need for a yearly request and suggested an easier way, perhaps a longer term agreement, to ease the burdens on the snowmobile clubs. CC Thomas explained this is the only request the County receives and it is due to the location of the Justice Center in relation to the trail. Discussion of a perpetual agreement or a number of years agreement; if over a three year agreement the recommendation of the committee would need to be approved by the full County Board. Motion by Fisher, seconded by Koch to approve the request of the Door Drifters Snowmobile Club to make use of the County s South Duluth Avenue property for one year. Motion carried by voice vote with Supervisor Sohns voting no. Request for Agenda Items for Next Month s Meeting Review of Door Drifters Snowmobile Club Request to Make Use of County s South Duluth Avenue Property Beyond One Year Review of Vouchers, Claims and Bills Reviewed. Supervisor Zipperer questioned the purchase of a chimney cleaning brush; Spritka explained it will be used to clean the chimneys for the boilers at the Government Center. Spritka explained the shower repairs at the Justice Center. Next Meeting Date Regular Meeting January 6, 2016 1:00 p.m. Adjourn Motion by Fisher, seconded by Koch to adjourn. Time: 1:49 p.m. Motion carried. Respectfully submitted by Jill M. Lau, County Clerk
MINUTES Tuesday, December 22, 2015 PROPERTY COMMITTEE Oversight for Maintenance (Building and Grounds) 4 of 35 Door County Government Center Chambers Room (C102), 1st floor 421 Nebraska Street, Sturgeon Bay, WI Call Meeting to Order The December 22, 2015 Property Committee meeting was called to order by Chairman Richard Virlee at 9:31 a.m. Establish a Quorum Members present: Richard Virlee, Leo Zipperer, Randy Halstead, Ken Fisher, Steve Sohns, Jon Koch, and Richard Haines. Others Present: Building & Grounds Director Wayne Spritka, CC Grant Thomas, Finance Director Mark Janiak, and County Clerk Jill Lau. Adopt Agenda / Properly Noticed Motion by Koch, seconded by Fisher to approve the agenda. Motion carried by unanimous voice vote. Correspondence No correspondence was presented. Public Comment No one from the public commented. Continuing / Pending Business No continuing/pending business was presented. New Business Palmer Johnson Yachts, LLC Former Highway Shop Lease Extension on Month-to-Month Basis CC Thomas explained PJ s approached the County to extend the lease of the former Highway Shop on a month-to-month basis. PJ s is requesting the extension to allow them time to remove their equipment. Motion by Fisher, seconded by Halstead to approve the month-to-month extension of the lease with Palmer Johnson Yachts, LLC. Motion carried by unanimous voice vote. Next Meeting Date January 6, 2016 1:00 p.m. January 13, 2016 1:00 p.m. Special Meeting Adjourn Motion by Zipperer, seconded by Haines to adjourn. Time: 9:36 a.m. Motion carried. Respectfully submitted by Jill M. Lau, County Clerk "These minutes have not been reviewed by the oversight committee and are subject to approval at the next regular committee meeting."
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26 of 35 4.10 Policy on Use of Portable Indoor Space Heaters Use of Portable Indoor Space Heaters Door County buildings are operated under the Door County Buildings and Grounds Department, with oversight from the Door County Property Committee. The use of indoor space heaters is strictly limited due to risk of fire and concerns for energy consumption. This policy and the use of indoor space heaters is monitored by the Building and Grounds Director and County Administrator and shall apply to all Door County personnel and Building structures. Definitions Space Heater: A space heater is a self-contained device for heating an enclosed area. Scope This policy applies to the use of portable space heaters in an indoor setting (offices, workshops, etc.) within County buildings or other buildings occupied by County employees or contracted workers. This policy is meant to outline the minimum requirement for use of portable indoor space heaters. Individual Department Heads may use a departmental policy that meets the minimum requirement of this policy, and may set more stringent requirements. The local fire inspector may further restrict use of portable indoor space heaters per local fire code or ordinance. This policy does not apply to the following: The temporary use of portable heaters for construction, outdoor settings, or industrial/research support applications is outside the scope of this policy. Use in these circumstances should be governed by the work hazard planning process in place for the department. Non-portable area heaters that are wired or plumbed into the building utilities by the maintenance department or included in building construction are not covered under this policy. Heated footrests or heated floor mats of 200W or lower power are not considered space heaters under this policy. Limited use approval Appropriate adjustment of the building heating system should always be the preferred option for meeting the heating needs for employees, and guests in County buildings. When this is infeasible, Department Heads can authorize use and purchase with concurrence of the Building and Grounds Director to approve the use of certain space heaters in limited situations, such as where target temperatures cannot be maintained, for specific health needs, or for other extenuating circumstances. Under limited use approval, the selection and use of the space heater should follow the criteria in the Safety and use requirements for space heaters section, below. Target temperature not maintained
27 of 35 If the central building heat system is unable to maintain a target work temperature, it may be determined that it is necessary to allow a space heater for temporary, supplemental heat until the comfort can be permanently resolved. Specific health needs The reason for the exemption should be documented. For example, if the need for using a heater is due to a medical reason, a document from a medical provider should be provided to Human Resources, who will in turn convey the justification to the Building and Grounds Director; no personal medical information will be shared. Other extenuating circumstances The Building and Grounds Director shall have the authority to handle other circumstances that may require the temporary use of portable indoor space heaters. Safety and use requirements for space heaters It is essential to ensure the safe and responsible use of the portable space heater in order to reduce the risk of fire danger. In the event an exemption is granted, only space heaters meeting the following criteria are permitted: Product design Electrically powered The heater must be electrically powered and designated as approved with a nationally recognized testing laboratory [common marks include Underwriters Laboratories (UL) or FM Global Technologies (FM)]. Other nationally recognized testing laboratories may certify these products; see https://www.osha.gov/dts/otpca/nrtl/nrtlmrk.html for more information. Liquid-fuel (propane, kerosene) space heaters are NOT permitted. Thermostat The space heater must have a thermostat for heat regulation. Heaters without thermostats (e.g., simple on/off or high/low switches) are not permitted. Tip-over protection Space heaters must have a tip-over shutdown feature. If the heater is knocked over, the unit must automatically shut off. Overheat protection Space heaters must have overheat protection, which will automatically shut the unit off if there is an overheat situation. Operating requirements Approved space heaters may be used only if the following conditions are met: Placement The heater may only be located on the floor. Heaters located on filing cabinets, tables, desks or other surfaces are more susceptible to being knocked over, resulting in accidents or fires.
28 of 35 Heaters may only be placed on circuits sufficiently capable of handling the amperage draw of the heater and other equipment on the circuit. Building and Grounds Director may set limitations on approved heaters. Heaters may not be used in areas where flammable liquids are in use or stored. Employee-owned space heaters are not allowed. All space heaters shall be tagged by the Maintenance Department when placed into service and checked annually for operation. Keep the heater away from water and out of damp locations. Maintain minimum clearances as specified by the manufacturer. Combustible or flammable materials must be kept away from the heater. Check for Inspect the heater for broken or damaged parts. Never operate a heater you suspect is damaged. During use, check frequently to determine if the heater lug or cord, wall outlet, or faceplate is hot. If the plug, outlet, or faceplate is hot, discontinue use of the heater, and have a qualified electrician check and/or replace the plug or faulty wall outlet(s). If the cord is hot, disconnect the heater, and have it inspected/repaired by an authorized repair person. Power cord Heaters must be plugged directly into wall receptacle. Use of extension cords or power strips is not allowed. Electrical cords must be kept out of foot traffic paths to prevent tripping. Never run the heater s cord under doors, rugs, or carpeting. This can damage the cord, causing it and nearby objects to burn. Other The heater must be turned off any time the room or area being heated is unoccupied, especially at the end of the workday. Other Applicable policy information In 2006, the University Of Wisconsin Department Of Administration issued the State of Wisconsin Energy-Use Policy. Two items in the policy pertain to use of portable indoor space heaters. 1. Work are target temperatures are dictated by winter thermostat setting (68F while open for business, 60F during unoccupied hours) 2. The policy seeks to eliminate the use of space heaters. References for this Policy UW-Milwaukee: Use of Space Heaters http://www4.uwm.edu/usa/risk/policies/heaters.cfm (12/12/2013) UW-River Falls: Space Heaters (AP-03-104) http://www.uwrf.edu/administration/policy/risk/ap03104.cfm (12/12/2013) United States Fire Administration: Heating fire safety outreach materials https://www.usfa.fema.gov/prevention/outreach/heating.html
US Consumer Product Safety Commission: Reducing Fire Hazards for Portable Electrical Heaters http://www.cpsc.gov/global/safety%20education/home-appliances-maintenance- Structure/098.pdf State of Wisconsin Department of Administration: State of Wisconsin Energy-Use Policy (2006) 29 of 35
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