Technical Committee on Record Protection (REA-AAA) DATE: September 8, 2015 TO: FROM: M E M O R A N D U M Principal and Alternate Members of the Technical Committee on Record Protection (REA-AAA) Audrey Goldstein, NFPA Staff Liaison Office: (617) 984-7402 Email: agoldstein@nfpa.org SUBJECT: AGENDA NFPA 232 Second Draft Meeting (Annual 2016) September 10, 2015 1:00 5:00 PM Telephone/Web Conference 1. Call to Order September 10, 2015, 1:00 PM ET 2. Introductions and Attendance 3. Chair s Comments 4. Review Agenda 5. Approval of Previous Meeting Minutes (232 First Draft Meeting November, 2014) 6. NFPA 232 Address Public Comments and Generate Second Revisions 7. Other Business 8. Next Meeting Please submit requests for additional agenda items to the chair, and notify the chair and staff liaison as soon as possible if you plan to introduce any committee comments at the meeting. All NFPA Technical Committee meetings are open to the public. Please contact me for information on attending a meeting as a guest. Read NFPA's Regulations Governing Committee Projects (Section 3.3.3.3) for further information. Additional Meeting Information: See the Meeting Notice on the Document Information Page (www.nfpa.org/232) for meeting location details. If you have any questions, please feel free to contact Colleen Kelly, Project Administrator at 617-984-7481 or by email ckelly@nfpa.org. C. Standards Administration Page 1 of 1
Technical Committee on Record Protection NFPA 232 First Draft Meeting Adobe Connect Teleconference Meeting November 3, 2014 Draft Meeting Minutes 1. Committee Chair Ralph Bless called the meeting to order at 1:00 PM. 2. Meeting Attendance and Introductions conducted. Committee contact list reviewed and updated. 3. Review of Distributed Meeting Minutes and Agenda. 4. NFPA Staff Presentation. 5. Chairman s Comments. 6. Minutes of Previous ROC meeting reviewed and approved. 7. Technical Committee acted on Public Inputs. 8. No old business. 9. Task Group formed to address the need for a new chapter on Electronic Storage of Records. Task Group members include: Ralph Bless, Steven Germano, Fred Grevin, Richard King, Corey Kinsman, Lawrence Medina, Hugh Smith. 10. Meeting adjourned at 3:45 PM. Attendees: Ralph Bless (chair) Linda Biernacki Warren Bonisch Diane Carlisle Steven Germano Frederic Grevin Howard Gruszynski J.C. Harrington Donald Hopkins Mark Hyland Richard King Corey Kinsman Richard Luongo Wesley Marcks Lawrence Medina Chris Pearson Gary Smith Hugh Smith Larry Varn Steven Wright Marti Fischer Donald Hirsch Jim Loftus Audrey Goldstein (NFPA Staff Liaison) Barry Chase (Guest)
Public Comment No. 1-NFPA 232-2015 [ Chapter 2 ] Chapter 2 Referenced Publications 2.1 General. The documents or portions thereof listed in this chapter are referenced within this standard and shall be considered part of the requirements of this document. 2.2 NFPA Publications. National Fire Protection Association, 1 Batterymarch Park, Quincy, MA 02169-7471. NFPA 10, Standard for Portable Fire Extinguishers, 2013 edition. NFPA 12A, Standard on Halon 1301 Fire Extinguishing Systems, 2015 edition. NFPA 13, Standard for the Installation of Sprinkler Systems, 2016 edition. NFPA 14, Standard for the Installation of Standpipe and Hose Systems, 2016 edition. NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, 2017 edition. NFPA 31, Standard for the Installation of Oil-Burning Equipment, 2016 edition. NFPA 40, Standard for the Storage and Handling of Cellulose Nitrate Film, 2016 edition. NFPA 54, National Fuel Gas Code, 2015 edition. NFPA 58, Liquefied Petroleum Gas Code, 2017 edition. NFPA 70, National Electrical Code, 2017 edition. NFPA 72, National Fire Alarm and Signaling Code, 2016 edition. NFPA 80A, Recommended Practice for Protection of Buildings from Exterior Fire Exposures, 2017 edition. NFPA 90A, Standard for the Installation of Air-Conditioning and Ventilating Systems, 2015 edition. NFPA 101, Life Safety Code, 2015 edition. NFPA 221, Standard for High Challenge Fire Walls, Fire Walls, and Fire Barrier Walls, 2015 edition. NFPA 750, Standard on Water Mist Fire Protection Systems, 2015 edition. NFPA 780, Standard for the Installation of Lightning Protection Systems, 2017 edition. NFPA 1600, Standard on Disaster/Emergency Management and Business Continuity Programs, 2016 edition. NFPA 2001, Standard on Clean Agent Fire Extinguishing Systems, 2015 edition. 2.3 Other Publications. 2.3.1 ANSI/ ARMA Publications. ARMA International, 13725 W. 109th Street 11880 College Blvd., Suite 101 450, Lenexa Overland Park, KS 66215 66210. ANSI/ ARMA 5, Vital Records Programs: Identifying, Managing, & Recovering Business-Critical Records, 2003 2010. 2.3.2 ANSI/ UL Publications. Underwriters Laboratories Inc., 333 Pfingsten Road, Northbrook, IL 60062-2096. ANSI/ UL 72, Standard for Tests for Fire Resistance of Record Protection Equipment, 2001, Revised 2009. ANSI/ UL 155, Standard for Tests for Fire Resistance of Vault and File Room Doors, 2000, Revised 2009 2013. UL 263, Fire Tests of Building Construction and Materials, 2011.
2.3.3 ASTM Publications. ASTM International, 100 Barr Harbor Drive, P.O. Box C700, West Conshohocken, PA 19428-2959. ASTM E119, Standard Test Methods for Fire Tests of Building Construction and Materials, 2012a 2014. 2.3.4 Other Publications. Merriam-Webster's Collegiate Dictionary, 11th edition, Merriam-Webster, Inc., Springfield, MA, 2003. 2.4 References for Extracts in Mandatory Sections. NFPA 221, Standard for High Challenge Fire Walls, Fire Walls, and Fire Barrier Walls, 2015 edition. NFPA 1250, Recommended Practice in Fire and Emergency Services Organization Risk Management, 2015 edition. Statement of Problem and Substantiation for Public Comment Referenced current SDO names, addresses, standard names, numbers, and editions. Related Public Comments for This Document Related Comment Public Comment No. 2-NFPA 232-2015 [Chapter F] Related Item First Revision No. 1-NFPA 232-2014 [Section No. 2.3.3] Relationship Submitter Information Verification Submitter Full Name: Aaron Adamczyk Organization: [ Not Specified ] Street Address: City: State: Zip: Submittal Date: Mon Feb 16 02:58:22 EST 2015
Public Comment No. 3-NFPA 232-2015 [ Section No. 2.3.3 ] 2.3.3 ASTM Publications. ASTM International, 100 Barr Harbor Drive, P.O. Box C700, West Conshohocken, PA 19428-2959. ASTM E119, Standard Test Methods for Fire Tests of Building Construction and Materials, 2012a 2014. Statement of Problem and Substantiation for Public Comment date update Related Item Public Input No. 5-NFPA 232-2014 [Section No. 2.3.3] Submitter Information Verification Submitter Full Name: MARCELO HIRSCHLER Organization: GBH INTERNATIONAL Street Address: City: State: Zip: Submittal Date: Tue Apr 28 17:40:26 EDT 2015
Public Comment No. 2-NFPA 232-2015 [ Chapter F ] Annex F Informational References F.1 Referenced Publications. The documents or portions thereof listed in this annex are referenced within the informational sections of this standard and are not part of the requirements of this document unless also listed in Chapter 2 for other reasons. F.1.1 NFPA Publications. National Fire Protection Association, 1 Batterymarch Park, Quincy, MA 02169-7471. NFPA 10, Standard for Portable Fire Extinguishers, 2013 edition. NFPA 11, Standard for Low-, Medium-, and High-Expansion Foam, 2016 edition. NFPA 12, Standard on Carbon Dioxide Extinguishing Systems, 2015 edition. NFPA 12A, Standard on Halon 1301 Fire Extinguishing Systems, 2015 edition. NFPA 13, Standard for the Installation of Sprinkler Systems, 2016 edition. NFPA 13E, Recommended Practice for Fire Department Operations in Properties Protected by Sprinkler and Standpipe Systems, 2015 edition. NFPA 25, Standard for the Inspection, Testing, and Maintenance of Water-Based Fire Protection Systems, 2017 edition. NFPA 40, Standard for the Storage and Handling of Cellulose Nitrate Film, 2016 edition. NFPA 72, National Fire Alarm and Signaling Code, 2016 edition. NFPA 80A, Recommended Practice for Protection of Buildings from Exterior Fire Exposures, 2017 edition. NFPA 101, Life Safety Code, 2015 edition. NFPA 220, Standard on Types of Building Construction, 2015 edition. NFPA 285, Standard Fire Test Method for Evaluation of Fire Propagation Characteristics of Exterior Non-Load-Bearing Wall Assemblies Containing Combustible Components, 2012 edition. NFPA 909, Code for the Protection of Cultural Resource Properties Museums, Libraries, and Places of Worship, 2013 edition. NFPA 1600, Standard on Disaster/Emergency Management and Business Continuity Programs, 2016 edition. NFPA Fire Journal, July 1974. Beers, R. J., High Expansion Foam Fire Control for Records Storage, Fire Technology, Vol. 2, No. 2, May 1966, pp. 108 117. F.1.2 Other Publications. F.1.2.1 ANSI/ ARMA Publications. ARMA International, 13725 W. 109th Street 18880 College Blvd., Suite 101 450, Lenexa Overland Park, KS 66215 66210. ANSI/ ARMA 5, Vital Records Programs: Identifying, Managing, & Recovering Business- Critical Critical Records, 2003 2010. F.1.2.2 ASTM Publications. ASTM International, 100 Barr Harbor Drive, P.O. Box C700, West Conshohocken, PA 19428 2959. ASTM E119, Standard Test Methods for Fire Tests of Building Construction and Materials, 2012a 2014.
F.1.2.3 ISO Publications. International Organization for Standardization, 1, rue de Varembé, Case postale 56, CH-1211 Geneve 20, Switzerland Central Secretariat, BIBC II, 8, Chemin de Blandonnet, Case Postale 401, 1214 Vernier, Geneva, Switaerland. ISO DIS 15489-1,Information Information and Documentation Records Management Part 1 General, 2004. : Concepts and Principles, 2015. (Supersedes ISO 15489-1) ISO TR 15489-2,Information Information and Documentation Records Management Part 2 Guidelines, 2004. (Supersedes ISO 15489-2) F.1.2.4 ANSI/ UL Publications. Underwriters Laboratories Inc., 333 Pfingsten Road, Northbrook, IL 60062-2096. ANSI/ UL 72, Standard for Tests for Fire Resistance of Records Protection Equipment, 2001, Revised 2009. UL 263, Fire Tests of Building Construction and Materials, 2011. F.1.2.5 U.S. Department of Commerce Publications. Clearinghouse, U.S. Department of Commerce, Springfield, VA 22151. Atomic Energy Commission report, High Expansion Foam Fire Control for Records Storage Centers, IDO-12050, March 1966. Federal Fire Council Recommended Practice No. 2, Salvaging and Restoring Records Damaged by Fire and Water, 1963. F.1.2.6 U.S. National Archives and Records Administration Publications. U.S. National Archives and Records Administration, Space and Security Management Division (NAS), 8601 Adelphi Road, College Park, MD 20740-6001. Full-Scale Fire Test of Records Stored on 30 ft High Shelving, 1999. F.1.2.7 Additional Publications. American Archivist, October 1974. Cunha, George M. and Dorothy G. Cunha. 1971. Conservation of Library Materials. Metuchen, NJ: The Scarecrow Press, Inc. Waters, Peter. 1975. Procedures for Salvage of Water-Damaged Library Materials. Washington, DC: Library of Congress.
F.2 Informational References. The following documents or portions thereof are listed here as informational resources only. They are not a part of the requirements of this document. Advisory Committee on the Protection of Archives and Records Centers. 1977. Protecting Federal Records Centers and Archives from Fire. Washington, DC: U.S. General Services Administration. Following the disastrous fire in the Military Personnel Records Center in Overland, Missouri, in July 1973, U.S. General Services Administration (GSA) appointed a committee to review the present state-of-the-art in records protection and to make recommendations on improved fire protection practices for federal archives and records centers. This report is from that committee. Bryan, John L. 1990. Automatic Sprinkler and Standpipe Systems. Quincy, Mass.: NFPA. This book is a detailed study of the functioning, engineering, and application of a variety of fire suppression systems utilizing water as the extinguishing agent. Building Materials List, 1999. Custer, Richard L. P., and R. G. Bright. 1974. Fire Detection: The State-of-the-Art. NBS Technical Note 829. Washington, DC: National Bureau of Standards, U.S. Dept. of Commerce. Morris, John. 1975. Managing the Library Fire Risk. Berkeley: University of California Office of Insurance and Risk Management. This publication is an investigation of various aspects of fire prevention and control, with emphasis on the value of automatic fire protection systems. It contains descriptions of several library fires and a chapter on the salvage of wet books. It includes photographs, chapter bibliographies, and articles reprinted from fire journals. Spawn, William. 1973. After the Water Comes. Bulletin of the Pennsylvania Library Association, November, Vol. 28, pp. 243 251. This publication is an outline of the general principles for salvaging waterdamaged materials. It presents a hypothetical disaster and details recommended salvage procedures. The importance of planning for disaster recovery, the necessity for prompt action, and the value of freezing wet materials are highlighted. Photographs are included. UL Testing of Compact Shelving (two 7 ft high tests), 1990. UL Testing of Compact Shelving (two 8 ft high tests), 1996. F.3 References for Extracts in Informational Sections. (Reserved) Statement of Problem and Substantiation for Public Comment Updated address, standard name, and for ARMA International, updated edition year for ASTM E119, Updated ISO standards to reference current standard names, numbers, and years. Related Public Comments for This Document Related Comment Relationship Public Comment No. 1-NFPA 232-2015 Referenced current addresses, standard names, and [Chapter 2] editions. Related Item First Revision No. 18-NFPA 232-2014 [Section No. F.1.2.2] Submitter Information Verification Submitter Full Name: Aaron Adamczyk Organization: [ Not Specified ] Street Address: City: State: Zip: Submittal Date: Mon Feb 16 15:20:46 EST 2015
Public Comment No. 4-NFPA 232-2015 [ Section No. F.1.2.2 ] F.1.2.2 ASTM Publications. ASTM International, 100 Barr Harbor Drive, P.O. Box C700, West Conshohocken, PA 19428 2959. ASTM E119, Standard Test Methods for Fire Tests of Building Construction and Materials, 2012a 2014. Statement of Problem and Substantiation for Public Comment date update Related Item Public Input No. 6-NFPA 232-2014 [Section No. F.1.2.2] Submitter Information Verification Submitter Full Name: MARCELO HIRSCHLER Organization: GBH INTERNATIONAL Street Address: City: State: Zip: Submittal Date: Tue Apr 28 17:41:23 EDT 2015